Executive Assistant, Amazon Q for Business

Amazon Web Services (AWS); Seattle (WA); On-site; USD 66,000 - 143,000; Full time

Job summary

Amazon Q for Business is looking for an Executive Assistant to support two Directors. The role demands strong organizational skills, confidentiality, and the ability to manage complex tasks in a fast-paced environment. Candidates should have at least 5 years of experience in senior-level support, with a focus on calendar management and travel coordination.

Qualifications

• 5+ years of senior level leadership support experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.

Responsibilities

• Manage executives' complex calendars with attention to detail.
• Coordinate domestic and international travel.
• Organize and manage meetings and team events.

Skills

Calendar Management

Travel Coordination

Organizational Skills

Confidentiality

Attention to Detail

Job description

Executive Assistant, Amazon Q for Business

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Description

Amazon Q for Business is seeking an experienced Executive Assistant to support two Directors, requiring strong calendar management, travel coordination, and organizational skills. The role demands a highly professional individual who can handle confidential information, work autonomously in a fast-paced environment, and adapt quickly to changing priorities while managing various administrative tasks including team events and meetings.

Description

Amazon Q for Business is seeking an experienced Executive Assistant to support two Directors, requiring strong calendar management, travel coordination, and organizational skills. The role demands a highly professional individual who can handle confidential information, work autonomously in a fast-paced environment, and adapt quickly to changing priorities while managing various administrative tasks including team events and meetings.

As a business partner to the executives, this role encompasses everything from managing complex calendars and travel, to maximizing time efficiency and working closely with other EAs within AWS and throughout Amazon.

The position will manage critical meetings in a fast-paced environment. Our ideal EA candidate is organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth operations. The position requires the capacity to work successfully in a team environment as well as attention to detail, efficient organizational skills, and the ability to meet tight deadlines.

We pride ourselves on being the world’s most customer-centric company, and the sophisticated demands of our customers mean that you will need to be flexible and able to change direction at a moment’s notice. A high level of integrity and discretion in handling confidential information is a must, and professionalism in dealing with executives inside and outside the company is key.

The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Some flex hours may be required.

Key job responsibilities

• Proactively manage executives' complex calendars with attention to detail and allocation of time to promote productivity, re-prioritizing as appropriate.
• Travel coordination - domestic and international.
• Organize and manage meetings and team events, with associated budgets and logistics.
• Process expense reports and invoices as needed.
• Act as liaison between the executives, their directs, and associated teams.
• Work in partnership with leaders, business partners, and other EAs to provide seamless support to the executives and their teams.
• Understand the business priorities and identify process improvements.
• Tracking and driving completion of key deliverables and follow-up on action items.
• Support annual planning processes.
  
  

About The Team

Diverse Experiences

Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Why AWS

Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Work/Life Balance

We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.

Inclusive Team Culture

Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.

Mentorship and Career Growth

We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Basic Qualifications

• 5+ years of senior level leadership support experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
  
  

Preferred Qualifications

• 7+ years of senior level leadership support experience
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
  
  

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.


Company - Amazon Development Center U.S., Inc.

Job ID: A2991271

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care, Non-profit Organizations, and Government Administration

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