Executive Assistant, Amazon Leo for Government

Socket.dev; Bellevue (WA); On-site; USD 83,000 - 130,000; Full time

Job summary

Amazon Leo is seeking an exceptionally organized Executive Assistant to support its Directors in Product Development. The role requires meticulous attention to detail, the ability to meet tight deadlines, and professionalism when handling confidential information.

Responsibilities include managing calendars, coordinating travel, tracking deliverables, coordinating expenses, and organizing team events. You will work closely with leadership and other EAs to provide broad support across the

Qualifications

• 5+ years of senior level leadership support experience.
• Experience as an Executive Assistant.
• Proficiency with Microsoft Office products.

Responsibilities

• Manage complex calendar and scheduling.
• Coordinate travel to domestic and international locations.
• Track and drive completion of key deliverables and follow up on overdue items.
• Coordinate expense reports and submissions.
• Organize and assist with team activities (agendas, all-hands, off-sites, social events).
• Collaborate with leadership, recruiting, and other EAs to support the organization.
• Manage team space, moves, and reconfigurations.
• Handle highly confidential information with discretion.

Skills

Microsoft Office

Executive support

Calendar management

Travel coordination

Job description

Amazon Leo is Amazon's low Earth orbit satellite network. Our mission is to deliver fast, reliable internet connectivity to customers beyond the reach of existing networks. From individual households to schools, hospitals, businesses, and government agencies, Amazon Leo will serve people and organizations operating in locations without reliable connectivity.

The Amazon Leo team is seeking an exceptionally bright, multitasking, and self-motivated individual to support Directors in Product Development. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside the company is important, as is a good sense of humor. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with strong ambiguity and show grace under pressure.

Key job responsibilities

• Management of complex calendar and scheduling
• Coordinating travel to domestic and international locations
• Track and help drive completion of key deliverables and follow up on overdue items
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (meeting agendas, all-hands meetings, off-sites, and team social events)
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Management of team space, including office moves and reconfigurations
• Management of highly confidential information

This position requires that the candidate selected be a U.S. Citizen in order to comply with U.S. government-imposed requirements related to the nature of the work and/or where it will be performed.

A day in the life

• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars
• Management of complex calendar and scheduling requirements
• Tracking and helping drive completion of key deliverables and following up on pending items
• Act as a liaison for direct reports
• Drive key team activities such as staff meeting agendas, off-sites, and all-org meetings
• Space planning
• Travel coordination and expense reimbursement
• Management of special projects as needed
• Have fun at work and help others do the same

Basic Qualifications

• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support experience
• Experience as an Executive Assistant

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, BELLEVUE - 82,700.00 - 129,800.00 USD annually