Executive Assistant , Amazon Advertising (AIGC)

Amazon; New York (NY); On-site; USD 82,000 - 143,000; Full time

Job summary

Amazon Advertising in New York seeks an Executive Assistant to provide single-threaded support to the PXT Directors. The role focuses on high-level calendar management, travel planning, expense coordination, and cross-functional collaboration to ensure leadership stays informed and on task.

The ideal candidate has 5+ years of EA experience, impeccable discretion, and the ability to thrive in a fast-paced tech environment while mentoring other EAs and driving culture.

Qualifications

• 5+ years of executive assistant experience.
• Experience with domestic and international travel coordination.
• Experience in a fast-paced, high-tech company or similar environment.

Responsibilities

• Own complex calendar and scheduling.
• Own domestic and international travel.
• Manage expense report coordination and submission.
• Be a self-starter who navigates ambiguity and proposes improvements.
• Develop and execute team events and calendars including staff meetings and off-sites.
• Lead and grow other EAs and collaborate with the EA network.

Skills

Calendar management

Travel coordination

Expense reports

Cross-functional collaboration

Mentoring other EAs

Tools

Microsoft Office

Job description

Executive Assistant , Amazon Advertising (AIGC)

Job ID: 10486099 | Amazon Advertising LLC

Amazon Advertising People eXperience and Technology (PXT) is seeking a Executive Assistant to provide single-threaded support to the PXT (HR) Directors located in our New York office and supporting Tech, Sales and Marketing organizations. This is a great opportunity to join a high functioning team with plenty of new challenges & responsibilities for you to grow and further your professional career.

From Day One, this role will focus on keeping the organization’s leader and team organized, informed, and on task. High-level calendar management and scheduling will require extremely high standards and attention to detail, as well as superb time management and organizational skills. You should be comfortable juggling multiple priorities, have the ability to manage last-minute escalations with grace, and serve as a leader in the team– helping to develop, mentor, build community among, and partner with other Executive Assistants throughout the organization to get things done.

You must dive deep to understand the organization and business priorities, then proactively anticipate needs and drive improvements. For example, you should learn the team well enough to anticipate, schedule, plan and execute events (ranging from regular culture-building events in key offices to large-scale summits for several hundred people). You will be a self-starter – proactively working through ambiguity, thinking big about the organization, looking around corners, and proposing ideas and options before you’re asked, including new mechanisms or ways of working that will help strengthen the org. In doing so, you will need to be a simplifier for the Directors and the entire org.

This role requires professionalism, integrity, and discretion in handling confidential information. You should be resourceful, forward-thinking, and a creative problem solver.

We are a highly collaborative team, and in this role, are seeking someone who is both comfortable working independently, and will actively engage in helping to shape and nurture our team culture.

This role requires five (5) days a week in office.

Key job responsibilities

Responsibilities include but are not limited to:

• Own complex calendar and scheduling
• Own domestic and international travel
• Manage expense report coordination and submission
• Be a self-starter who proactively cuts through ambiguity – identifying issues and opportunities and proposing ways to address them
• Proactively develop, organize, plan and execute or assist with team activities (Staff meetings; All-Team meetings; Off-Sites; and team social events/recognition). This includes proactively building out quarterly and annual calendars of events, and developing recommendations about cadence and content for events
• Track and help drive completion of key deliverables and follow up on overdue items
• Manage team space, including moves, new hire location assignments, and re-configurations (responsible for driving both for logistical details and change management with the team)
• Work closely with the leadership team and our business partners
• Serve as a Lead EA – helping to grow and develop other EAs, and being the bridge between other Lead EAs and the EA team in GCC.
• Partner with other Assistants throughout the team and across the company
• Have fun at work—while juggling multiple fast-moving priorities, an ever-changing landscape, and significant ambiguity—and help others do the same!

Basic Qualifications

• Experience with Microsoft Office products and applications
• 5+ years of executive assistant experience
• Experience with domestic or international travel coordination, or experience in a fast-paced, high-tech company

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, NY, New York - 81,600.00 - 142,800.00 USD annually

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.