Executive Assistant, Alumni Relations

Columbia University in the City of New York; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Columbia University in the City of New York's Office of Alumni Relations hosts the Columbia Alumni Association (CAA) and University Relations. The Executive Assistant provides executive-level support to the Director, the Vice President for University Alumni Relations, and team members, exercising independent judgment and coordinating Board activities.

The role requires a bachelor’s degree, 2–4 years of related experience, and excellent communication and interpersonal skills.

Qualifications

• A bachelor’s degree or equivalent is required.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with ability to exercise independent judgment and confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience working with databases is preferred.

Responsibilities

• Provide executive-level support to the Director, the Vice President for University Alumni Relations, and CAA/University Relations team.
• Coordinate sensitive Board and committee activities and determine appropriate next steps.
• Serve as a liaison for senior University leaders, alumni volunteers, and external stakeholders.

Job description

The Columbia Alumni Association (CAA) and University Relations team within the Office of University Alumni Relations and Development supports the engagement of more than 430,000 alumni worldwide, as well as the identification, cultivation, and stewardship of alumni volunteers for the CAA, its committees, global clubs, and alumni groups. The team collaborates across the Office of Alumni Relations and Development, its School-based partners, students, and other stakeholders.

Reporting to the Director, CAA and University Relations, the Executive Assistant provides executive-level support to the Director, the Vice President for University Alumni Relations (VP), and members of the CAA and University Relations team. The role exercises independent judgment in managing competing priorities, coordinating sensitive Board and committee activities, determining appropriate next steps within established guidelines, and resolving administrative and operational issues on behalf of leadership. Serves as a key liaison for senior University leaders, alumni volunteers, and other stakeholders.

• A bachelor’s degree and/or its equivalent is required.
• A minimum of two (2) to four (4) years or related experience is required.
• Excellent communication skills, both written and verbal.
• Strong interpersonal skills with the ability to exercise sound independent judgment, maintain confidentiality, and interact diplomatically with senior leadership, alumni volunteers, and external stakeholders.
• Demonstrated ability to manage multiple competing priorities, exercise discretion, solve problems independently, and adapt in a fast-paced environment.
• Experience working with databases is preferred.
• Salary range: $65,000-$70,000
• Subject to business needs, the Office of Alumni Relations and Development supports a hybrid work arrangement for this position. Options will be discussed during the interview process.