Executive Assistant - AIG Finance, IT & HR

ThermoFisher Scientific; Waltham (MA); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Healthcare

401(k) plan

Annual bonus potential

Stock Purchase Plan

Paid time off and holidays

Job summary

Thermo Fisher Scientific is seeking a highly organized Executive Assistant in Waltham, MA to support three Group Executives. You will manage complex calendars, coordinate international travel, and ensure seamless communication across the organization.

Your role requires discretion, strong written and verbal communication, and the ability to handle confidential information while delivering proactive, high-priority support to executives and teams in a fast-paced, global environment.

Qualifications

• High school diploma or higher with relevant executive admin experience.
• Bachelor's degree plus 2+ years supporting senior leadership preferred in global environments.
• Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Experience managing confidential information with discretion and sound judgment.
• Strong calendar management across multiple time zones and travel logistics.

Responsibilities

• Support three fast-paced Group Executives with calendar coordination, travel, and meetings.
• Prepare and coordinate strategic meetings and events; manage special projects to completion.
• Collaborate across teams in a global, matrixed environment to enable executives to focus on priorities.
• Demonstrate proactive problem-solving and a proactive, adaptable approach in a dynamic setting.
• Provide professional, confidential administrative support and maintain organizational integrity.

Skills

Organizational excellence

Attention to detail

Communication skills

Interpersonal skills

Calendar management across time zones

Problem solving

Project management

Adaptability

Education

Bachelor's degree in related field

High school diploma with 5+ years executive support experience

Tools

Microsoft Office Suite

Concur

Job description

Work Schedule

First Shift (Days)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

LOCATION

On-site Waltham, MA. Relocation assistance is NOT provided.

• Must be legally authorized to work in the United States without sponsorship.

• Must be able to pass a comprehensive background check, which includes a drug screening.

DESCRIPTION

As an Executive Assistant at Thermo Fisher Scientific, you'll support senior leadership in their mission to make the world healthier, cleaner and safer. You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization.

Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.

We are seeking a highly skilled and adaptable Executive Assistant to support three (3) fast-paced, results-driven Group Executives in our Analytical Instrument Group (AIG): Vice President, Finance; Vice President, IT and Vice President, Human Resources, all based in Waltham.

This role requires a proactive, resourceful individual capable of managing complex calendars, coordinating international and domestic travel, and planning strategic meetings and events. The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles.

REQUIREMENTS

• High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.

• Preferred Fields of Study: Business Administration, Secretarial Science or related field

• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)

• Outstanding organizational and time management skills with the ability to manage multiple competing priorities

• Strong written and verbal communication skills with exceptional attention to detail and professional presence

• Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment

• Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership

• Experience managing complex calendars across multiple time zones

• Experience coordinating complex international travel and detailed logistics, including managing visa requirements

• Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms

• Proven ability to work independently, anticipate needs, and proactively solve problems

• Strong project management and event planning capabilities

• Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships

• Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities

• Flexibility to support global teams and occasionally work outside standard business hours

We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

Compensation and Benefits

The hourly pay range estimated for this position based in Massachusetts is $35.00–$52.00.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.