Executive Assistant - AI Product Team

Atlassian Corp.; San Francisco (CA); Remote; USD 111,000 - 145,000; Full time

Benefits offered by this job

Health and wellbeing resources

Paid volunteer days

Job summary

Atlassian is hiring an experienced Executive Assistant to support senior leaders in our Leadership Operations team. You will manage complex calendars, coordinate high-impact meetings and events, and handle travel and budgets while partnering with cross-functional teams across the globe.

The role offers a flexible work model with remote options and the opportunity to influence leadership priorities and process improvements in a fast-growing tech company.

Qualifications

• 7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders.
• Experience planning remote and in-person events and meetings at scale.
• Strong partnering with leadership and cross-functional teams to drive priorities.

Responsibilities

• Manage complex executive calendars across multiple time zones and prioritize meetings and urgent priorities.
• Organize agendas, briefing materials, and logistics for leaders, with detailed notes and action items.
• Plan and coordinate virtual and in-person events, conferences, and gatherings, managing logistics, vendors, and contracts.
• Draft and coordinate internal communications, and prepare presentations for organization-wide meetings.
• Coordinate travel arrangements, develop detailed itineraries, and optimize time and resources.
• Monitor budgets, manage purchase orders, and ensure timely reimbursement and compliance.

Skills

Executive support

Calendar management

Event planning

Cross-functional collaboration

Budget monitoring

Travel coordination

Vendor negotiations

People management

Tools

Atlassian suite

Google Workspace

Slack

Zoom

Workday

Job description

Other | San Francisco, United States | Remote, Remote | Seattle, United States

Atlassians can choose where they work – whether in an office, from home, or a combination of the two. That way, Atlassians have more control over supporting their family, personal goals, and other priorities. We can hire people in any country where we have a legal entity.

Your future team

You’ll join a global Leadership Operations team of over 80 Executive and Administrative Assistants, all dedicated to empowering Atlassian leaders. Instead of working in silos, we thrive as a unified, collaborative community.

We openly share ideas, ask questions freely, and support each other every step of the way. If you’re an administrative professional who thrives on empowering leaders, collaborating with peers, and making a real impact, this could be the perfect opportunity for you!

What you'll do:

Calendar Management and Meeting Logistics:

Expertly manage complex executive calendars across multiple time zones, proactively resolving conflicts and ensuring optimal prioritization of meetings and urgent priorities.

Prepare leaders for meetings by organizing agendas, briefing materials, and logistics, while capturing detailed notes and action items to ensure seamless follow-up and execution.

Event Coordination and Logistics:

Lead the planning, coordination, and execution of both virtual and in-person events—including off-sites, conferences, and business gatherings—by meticulously managing logistics, vendor and venue relationships, and contract negotiations to ensure seamless and impactful experiences.

Serve as the primary point of contact for all event-related communications, keeping stakeholders informed and aligned, and providing comprehensive briefings to ensure preparedness and success.

Cross-Functional Collaboration and Communication:

Act as a strategic partner to executive leadership by influencing priorities, managing cross-functional projects, and ensuring alignment and clarity across global teams.

Draft and coordinate internal communications, prepare presentations for org-wide meetings, and manage engagement to help leaders effectively communicate their vision and drive business goals.

Rhythm of Business:

Play a pivotal role in driving the rhythm of business for the leadership team by planning, coordinating, and executing key business cadences such as leadership meetings, offsites, town halls, and quarterly planning sessions.

Ensure leaders are well-prepared for all engagements through a proactive approach, anticipating needs and addressing potential challenges before they arise.

Assist in monitoring and managing the budget for the leader, providing regular updates and insights to ensure alignment with financial goals. This involves collaborating with finance teams to track expenditures and forecast future budgetary needs.

Coordinate and manage the creation and processing of purchase orders, ensuring timely and accurate submission to support the operational needs of the leadership team.

Oversee and manage expense reports for the leader, ensuring compliance with company policies and timely reimbursement. This includes tracking expenses, preparing reports, and resolving any discrepancies.

Travel Management:

Organize and manage all aspects of travel arrangements for the leader, including booking flights, accommodations, and transportation.

Develop detailed travel itineraries that align with the leader's schedule and priorities, ensuring efficient use of time and resources during trips.

Leadership Operations Engagement:

Participate in Leadership Operations meetings, contribute to our craft, and build relationships.

Actively participate and/or lead in the planning and execution of Leadership Operations projects, programs, and initiatives, ensuring alignment with Atlassian's strategic goals.

Contribute to the development of best practices and processes within Leadership Operations.

Technology and Tools:

Leverage a variety of productivity and collaboration tools (Atlassian suite, Google Workspace, Slack, Zoom, Workday).

Your background

You have 7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders.

You play as a team. You have a great sense of TEAM and can easily report into and take direction from your EA team lead. You focus on solutions, and are comfortable navigating change and removing blockers.

You're a strategic partner. You have successfully supported senior leaders in high-growth technology companies, are experienced in managing conflicting priorities and prioritising demands.

You're a craft expert. You have experience planning remote and in-person events and meetings at scale. You work quickly and navigate new technologies and systems that make work more efficient.

You thrive in a distributed workplace. You can make decisions based on data and experience. You're keen to drive impact.

Atlassian is committed to supporting your career growth within Leadership Operations. We provide transparent role expectations and well-defined progression paths, including opportunities to lead key projects, drive strategic initiatives, and take ownership of LO programming. In addition, Atlassian’s culture of internal mobility empowers you to explore new challenges and expand your impact beyond your current role.

At Atlassian, we strive to design equitable, explainable, and competitive compensation programs. We follow consistent hiring practices and account for each candidate's skills, knowledge, and experience when setting base pay within the range.

Please visit go.atlassian.com/payzones for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

This role may also be eligible for benefits, bonuses, commissions, and equity.

In The United States, we have three geographic pay zones. For this role, our current base pay ranges for new hires in each zone are:

Zone A: $110,700 - $144,525

Zone B: $99,630 - $130,073

Zone C: $91,881 - $119,956

Atlassian offers a wide range of perks and benefits designed to support you, your family and to help you engage with your local community. Our offerings include health and wellbeing resources, paid volunteer days, and so much more. To learn more, visit go.atlassian.com/perksandbenefits .

About Atlassian

At Atlassian, we're motivated by a common goal: to unleash the potential of every team. Our software products help teams all over the planet and our solutions are designed for all types of work. Team collaboration through our tools makes what may be impossible alone, possible together.

We believe that the unique contributions of all Atlassians create our success. To ensure that our products and culture continue to incorporate everyone's perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines.

To provide you the best experience, we can support with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team during your conversation with them.

In line with local law, identity verification (which may include use of biometric data) is a condition of employment with Atlassian for employment fraud purposes.

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