Executive Assistant/Administrative Coordinator

Brodie Law Group; Macon (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Brodie Law Group in Georgia seeks an Executive Assistant/Administrative Coordinator to ensure operational flow and support the leadership team, especially Ashley Brodie. You will drive scheduling, communications, travel logistics, client hospitality, and community engagement, enabling leadership to focus on strategy and advocacy.

The role emphasizes organization, proactive problem solving, and relationship-building within a collaborative, fast-paced legal environment.

Qualifications

• Proven ability to manage multiple priorities and detailed oversight of projects and schedules.
• Experience in administrative support, preferably in legal, professional services, or fast-paced settings.
• Strong written and verbal communication with clients, vendors, and internal teams.

Responsibilities

• Executive Support: manage owner calendar, emails, travel, priorities, and calendars to ease administrative burden.
• Team Coordination: facilitate internal communications and track tasks and initiatives.
• Meeting Preparation: prepare agendas, presentations, and coordinate team meetings.
• Client Experience Management: handle client touchpoints, gifts, welcome packages, and hospitality.
• Community Engagement: plan and coordinate outreach, referrals, and local presence.
• Business Growth Support: assist with special projects and growth initiatives.
• Event Planning: organize Lunch & Learns, staff events, and client gatherings.
• Social Media Support: assist leadership with content capture and online promotion.
• Operational Coordination: oversee office logistics and project timelines.

Skills

Organizational Skills

Administrative Experience

Communication Skills

Proactive Problem Solving

Resourcefulness & Initiative

Event Management

Hospitality & Relationship Building

Attention to Detail

Job description

Are you a master of organization and skilled at transforming chaos into order?

Can you balance supporting leadership with managing office operations effortlessly?

Do you excel in creating seamless client experiences and engaging community interactions?

Are you ready to take on a dynamic role that impacts both administration and client relations?

Final question: When faced with a challenge, do you get excited or run away?

The Brodie Law Group is a prominent legal practice in Georgia, known for its dedication to serving personal injury victims. With multiple offices across Middle Georgia, we have built a reputation for formidable client advocacy and unwavering commitment to justice. Our team is composed of skilled attorneys led by Ashley and Sean Brodie, who are passionate about delivering meaningful results for our clients.

At Brodie Law Group, we understand the profound impact that injuries can have on individuals and their families. Our mission is to fight tirelessly for the rights of injury victims, securing maximum compensation for their pain and suffering. Our approach to litigation is proactive, ensuring that every case is prepared as though it will go to trial. This methodology signifies our commitment to fairness and justice, drawing respect within the legal community.

As an Executive Assistant/Administrative Coordinator at Brodie Law Group, your role is vital in ensuring the operational flow of the firm and supporting the leadership team, particularly Ashley Brodie. This position is a key component in facilitating efficient administrative operations, allowing Ashley to focus on strategic legal leadership and client advocacy. Your involvement will directly impact the firm's ability to deliver exceptional client service and maintain a supportive work environment.

What you’ll do:

• Executive Support: Manage the Firm Owner's calendar, assist with email handling, coordinate travel arrangements, support personal and professional priorities, and prioritize schedules to alleviate administrative burdens.
• Team Coordination: Facilitate internal communications, coordinate office announcements and reminders, and help ensure administrative tasks and operational initiatives stay on track.
• Meeting Preparation: Prepare agendas, build presentations, and schedule necessary team meetings to keep firm operations organized and moving forward.
• Client Experience Management: Manage client touchpoints such as appreciation gifts, surgery boxes, welcome gifts, and other hospitality initiatives designed to enhance the client experience.
• Community Engagement: Help identify, coordinate, and execute community outreach, referral‑building, educational, and networking opportunities that strengthen the firm’s community connections and local presence.
• Business Growth Support: Assist with special projects, community‑facing initiatives, and operational activities that support the firm’s continued growth and expansion.
• Event Planning: Organize logistics and coordinate firm events, including Lunch & Learns, staff appreciation initiatives, client hospitality programs, team‑building activities, and community gatherings.
• Social Media Support: Provide light assistance in capturing content and supporting the Firm Owner and firm leadership in promoting firm activities online.
• Operational Coordination: Assist with office logistics, coordinate case‑related scheduling and medical narrative logistics, and help keep projects, tasks, and operational initiatives moving forward.

What we’re looking for:

• Organizational Skills: Proven ability to manage multiple priorities effectively and maintain detailed oversight of projects, schedules, and operational initiatives.
• Administrative Experience: Previous experience in administrative support roles, preferably within a legal, professional services, or fast‑paced business environment.
• Communication Skills: Strong professional communication abilities, both written and verbal, to engage effectively with clients, vendors, community partners, and internal team members.
• Proactive Problem Solving: Demonstrated ability to anticipate needs, solve problems independently, and reduce workload on leadership.
• Resourcefulness & Initiative: Ability to gather information, make recommendations, exercise sound judgment, and execute projects independently without requiring constant direction or supervision.
• Event Management: Experience planning and organizing events, meetings, and community initiatives with strong attention to detail and follow‑through.
• Hospitality & Relationship Building: Ability to coordinate client appreciation initiatives, community events, and relationship‑building experiences with professionalism and care.
• Attention to Detail: High attention to detail in managing administrative responsibilities, coordinating events, and supporting firm initiatives.

Why you should work here:

• Professional Growth: Engage in meaningful work with direct access to firm leadership, fostering personal and professional development.
• Impactful Role: Play a critical role in the firm’s success, enabling leadership to focus on high‑value activities and strategic growth.
• Collaborative Culture: Enjoy a supportive and inclusive work environment that values initiative and innovation.
• Community Focus: Contribute to community outreach and engagement initiatives, aligning work with greater societal impact.

Join Brodie Law Group and make a substantial impact in a role that blends operational excellence with strategic administrative support. If you're ready to bring your organizational prowess and initiative to a respected law firm, we invite you to apply and become an integral part of our mission.