Executive Assistant Admin Ops

Grady Health System; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health & Wellness benefits

Retirement savings plan with employer

Paid time off

Job summary

Grady Health System in Atlanta seeks an Executive Assistant Admin Ops to support the Chief, EVP, and above, handling confidential materials and a wide range of administrative duties.

You will prepare correspondence, schedule meetings, travel arrangements, and supervise other staff, while maintaining confidentiality and accuracy.

This role partners with leadership to manage budgets, reports, and communications, enabling executives to focus on strategic priorities.

Qualifications

• Experience supporting at the C-Suite level is required.
• Experience with executive committees, RFPs/RFIs is preferred.
• Experience with Workday and Concur preferred.

Responsibilities

• Prepares internal and external correspondence with proper format.
• Supports leadership in materials for Board committee meetings.
• Manages multiple projects and tracks status.
• Assists in monitoring departmental budgets and presenting to Finance.
• Maintains meeting docs, schedules, and personnel files.
• Screens calls and routes messages, keeping executives updated.
• Facilitates communications and creates reports.
• Gathers mail and coordinates travel.
• Collects data and prepares reports and minutes.

Skills

C-Suite support

RFP/RFI experience

Education

Bachelor's degree in Business Administration/Management

Tools

Workday

Concur

Job description

Whatever the role, everyone at Grady is part of something bigger. Choosing a career at Grady is choosing to be part of a legacy of service and commitment to our communities. If you want to make a difference, we want to hear from you.

Job Summary

The Executive Assistant Admin Ops specifically supports Chief, EVP, and above. Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office. Handles and is privy to confidential and time sensitive material while maintaining strictest confidentiality. Prepares routine and advanced correspondence including letters, memoranda, agenda, schedules, and reports. Screens calls, makes travel arrangements, prepares reports and financial data, trains and supervises other support staff, and performs customer relations and internet research.

Responsibilities

• Prepares internal and external correspondence, either from draft or dictation, using a universally accepted format with emphasis on correct grammar, punctuation, and spelling.
• Works closely with leadership in the preparation of materials for Board committee meetings, Leadership Meeting, and maintains files in orderly manner for easy retrieval.
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner. Cyclical projects are identified and planned for to include securing materials and communicating with other executive assistants and leaders who contribute to project success.
• Develops protocol to monitor departmental budget and assists in preparation of divisional budgets for presentation to Finance.
• Maintains meeting documentation, daily schedule(s) of the Senior Vice President and above, computer files, and individual personnel files.
• May accept calls on the behalf of the Senior Vice President and above. Direct caller as appropriate, record. and deliver messages in an accurate and timely manner. Keeps executive abreast of calls and correspondence directed to executive, generally, and in instances where callers are redirected to others. Keeps complete call record and status of each call disposition. Help organize, prioritize, and track that all calls are returned timely. Responding on behalf of the Sr. VP and above as appropriate.
• Facilitates communication as requested. Assist in generating, creating, and delivering of all communications as requested.
• Gather and review incoming mail. Opens, sorts, and delivers mail in a timely manner. When needed, hand delivers documents as requested and delivers mail directly to the post office to ensure timely receipt.
• Makes travel arrangements when necessary.
• Gathers data and prepares recommendations and reports in presentable and acceptable format as directed within established time frames. Records minutes of internal meetings as requested.

Qualifications

• High School Diploma or GED
• BA - Business Administration/Management
• Experience supporting at the C-Suite level is required.
• Prior experience working with executive committees, Request for Proposals (RFPs)/Request for Information (RFI)
• Experience with Workday and Concur preferred

Core Competencies

These competencies reflect the values and behaviors expected of all Grady team members, regardless of role. They ensure that every employee contributes to safe, high-quality care, positive patient experience, and a collaborative work environment.

• Patient-Centered Care – Demonstrates a commitment to delivering safe, compassionate, and high-quality care that prioritizes the well-being and satisfaction of patients and their families.
• Integrity & Accountability – Acts ethically, maintains confidentiality, and accepts responsibility for actions, decisions, and outcomes.
• Collaboration & Teamwork – Builds positive relationships, works effectively across departments, and supports colleagues to achieve shared goals.
• Communication – Communicates clearly, respectfully, and effectively with patients, families, colleagues, and leadership.
• Respect & Inclusion – Creates an inclusive environment by valuing diversity, treating others with dignity, and ensuring equitable care and opportunities for all.
• Quality & Safety – Adheres to best practices, regulatory standards, and policies to ensure safe, reliable, and high-quality outcomes.
• Adaptability & Resilience – Responds effectively to change, remains flexible in dynamic situations, and demonstrates resilience under pressure.
• Continuous Improvement – Seeks opportunities to improve processes, skills, and outcomes through innovation, learning, and feedback.
• Leadership & Professionalism – Inspires, guides, and develops individuals and teams while modeling professionalism, fairness, and transparency.
• Employee Experience Focus – Champions a supportive and engaging employee journey that enables staff to thrive and, in turn, deliver exceptional patient care.

Grady Total Rewards

Benefits

At Grady, we believe in supporting the health, well-being, and growth of every team member. Our Total Rewards package is designed to provide competitive pay and comprehensive benefits that make a difference in your life and career, including:

• Health & Wellness: Medical, dental, vision, and prescription drug coverage.
• Financial Security: Retirement savings plans with employer contributions, life insurance, and disability coverage.
• Work-Life Balance: Paid time off, holidays, and family leave benefits.
• Career Growth: Tuition reimbursement, professional development programs, and opportunities for advancement.
• Employee Support: Employee Assistance Program (EAP), wellness initiatives, and discounts on services.

Grady’s Total Rewards are designed to ensure our employees feel valued, supported, and empowered, both at work and beyond.

Why Join Grady?

Grady Health System is more than a hospital — we are a vital part of Atlanta and the surrounding communities. For over 125 years, Grady has been committed to providing exceptional care, advancing health equity, and making a difference in the lives of those we serve. When you join Grady, you become part of a team that values excellence, compassion, innovation, and collaboration.

Here, every role matters. Whether you provide direct patient care, support our operations, or lead teams, you play an important part in fulfilling our mission. We offer opportunities to learn, grow, and build a meaningful career in an environment where your contributions are recognized and valued.

At Grady, we don’t just work, we make an impact.

Equal Opportunity Employer Statement

Grady Health System is proud to be an equal opportunity employer. We are committed to fostering a workforce where all employees feel valued, respected, and empowered to succeed. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.

Grady is dedicated to creating an accessible work environment and provides reasonable accommodations to qualified individuals with disabilities to ensure equitable opportunities for success.