Executive Assistant 2 - 499180

The University of Toledo; Toledo (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

The University of Toledo seeks a skilled Executive Assistant II for the Division of Student Affairs. This role is pivotal in managing executive operations, handling confidential matters, and building relationships across the university. Candidates should have a Bachelor's degree and several years of administrative experience, along with a commitment to excellent organizational and communication skills.

Qualifications

• 3 years of administrative experience for management or 5 years of administrative support.
• Ability to perform basic analysis of data from University databases.

Responsibilities

• Manage day-to-day schedule and long-term calendar for division leader.
• Prepare meeting and briefing materials.
• Coordinate travel logistics and manage office operations.

Skills

Proficient in Microsoft Office

Ability to handle confidential matters

Strong interpersonal communication

Excellent organizational skills

Problem-solving skills

Commitment to customer service

Ability to work with diverse groups

Education

Bachelor's degree

Tools

Adobe Acrobat

Job description

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Vice Provost/ Dean of Students - Division of Student Affairs

Title: Executive Assistant 2

Department Org: Student Activities Admin - 104000

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC SA

Shift: 1

Start Time: 8:15am End Time: 5:00pm

Posted Salary: Salary will commensurate with education and experience

Travel: Yes

Weekend/Holiday: Yes

Job Description

The Executive Assistant II for the Division of Student Affairs plays a critical role in supporting executive-level operations. This position manages both the day-to-day schedule and long-term calendar for the division leader; prepares and gathers high volumes of meeting and briefing materials in collaboration with colleagues across campus; and independently initiates or responds to correspondence on behalf of the executive with internal and external stakeholders. Responsibilities also include tracking and completing action items, coordinating travel logistics, managing routine office operations, and serving as a key ambassador for the office.

Often the first point of contact for senior administrators, trustees, donors, volunteers, and other high-profile constituencies, the Executive Assistant II ensures professionalism and discretion at all times. The role provides analytical support, project coordination, and oversight of support staff, while navigating highly sensitive information with sound judgment. Building strong working relationships across the university is essential to anticipating and resolving both routine and complex matters efficiently and diplomatically.

Minimum Qualifications

Qualifications and Experience:

• Bachelors + 3 years of progressive responsible Administrative or secretarial experience for management, or 5 years of progressively responsible administrative experience or support in lieu of education.
  
  

Skills

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels of the organization.
  
  

Conditions Of Employment

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.

Equal Employment Opportunity Statement

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [e-mail] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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