Executive Assistant 1 - Technology (CXP Team)

Nordstrom, Inc.; Seattle (WA); Hybrid; USD 39,000 - 61,000; Full time

Job summary

Nordstrom, Inc. in Seattle, WA is seeking an Executive Assistant to support SVP and VP on the Customer Experience Platform Technology team.

This hybrid role requires in-office presence at Nordstrom corporate headquarters at least four days a week. The ideal candidate will manage complex calendars, prepare reports and presentations, handle confidential information, organize events, and assist with budgets and travel.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Bachelor's degree in business administration or related field preferred.
• Proficient with Microsoft Office and virtual meeting software.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information and travel arrangements.
• Experience coordinating executive calendars and travel.

Responsibilities

• Provide comprehensive support services to the Vice Presidents by building a foundation of a professional, responsive, and effective environment for the organization
• Manage complex calendars by proactively prioritizing, scheduling, preparing for and communicating meetings and events for the Vice Presidents and others as needed
• Partner with other team members to help build company culture by leading engagement/recognition projects, organizing team communications and planning events, both internally and offsite
• Assist in maintaining department discretionary budget and manage SVP/VP expense reconciliation and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle highly confidential information with discretion and maintain the security of the Vice Presidents' records and files
• Perform other related duties and execute projects as assigned

Skills

Executive support

Calendar management

Communication

Discretion

Team collaboration

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Microsoft Teams

SharePoint

PowerPoint

Job description

Job Description

This role is offered as hybrid in Seattle, WA. Candidates must be available to work in office at the Nordstrom corporate headquarters a minimum of 4 days/week to be considered for this position.

We are seeking a highly organized and proactive Executive Assistant to support a Senior Vice President and a Vice President on the Customer Experience Platform Technology team, as well as the broader organization. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, with the ability to work independently and with a team of other executive assistants and leaders. This role requires impeccable attention to detail, the ability to meet tight deadlines, flexibility, and great communication skills.

Key Responsibilities

• Provide comprehensive support services to the Vice Presidents by building a foundation of a professional, responsive, and effective environment for the organization
• Manage complex calendars by proactively prioritizing, scheduling, preparing for and communicating meetings and events for the Vice Presidents and others as needed
• Partner with other team members to help build company culture by leading engagement/recognition projects, organizing team communications and planning events, both internally and offsite
• Assist in maintaining department discretionary budget and manage SVP/VP expense reconciliation and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Handle highly confidential information with discretion and maintain the security of the Vice Presidents' records and files
• Perform other related duties and execute projects as assigned

Qualifications

• Proven experience as an Executive Assistant or similar administrative role
• Bachelor's degree in business administration or related field preferred, or equivalent working experience
• Proficient in Microsoft Office Suite (SharePoint, Excel, Outlook, and PowerPoint) and experience with virtual meeting software (e.g., Microsoft Teams, Slack)
• Exceptional context-switching ability, can shift rapidly between priorities and people without losing track of what's in flight
• Excellent communication and interpersonal skills
• Ability to navigate through ambiguity and influence without authority
• A proactive approach to problem-solving with strong decision-making capabilities
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Experience in managing executive calendars and travel arrangements
• Comfortable thriving in a fast-moving, high-change environment; able to keep many workstreams in motion simultaneously and switch context quickly without losing momentum
• Exceptional attention to detail and follow-through. Ability to ensure no request goes unaddressed, proactively tracking outstanding items to completion so nothing falls through the cracks

Pay Range Details

$27.75 - $44.25 Hourly

We've got you covered…

Our employees are our most important asset and that's reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:

• Medical/Vision, Dental, Retirement and Paid Time Away
• Life Insurance and Disability
• Merchandise Discount and EAP Resources

This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf

A few more important points...

The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.

For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.

Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.

Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ's for relevant information and guidelines.