Executive Assistant

Integrity Support Solutions; Wyncote (Montgomery County); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) with company matching

Paid time off and paid holidays

Mileage reimbursement for business旅行

Professional development opportunities

Employee recognition and appreciation

Job summary

Integrity Support Solutions is seeking an experienced Executive Assistant to the President & CEO in the Greater Philadelphia Area. This full-time role offers a salary of $55,000–$60,000 and opportunities to partner with executive leadership on high-impact projects.

You will manage communications, schedules, onboarding, and key operational tasks to keep the organization moving, with a focus on proactive problem-solving and ownership.

Qualifications

• High school diploma or GED required; associate degree or administrative certification preferred.
• 3–5+ years of executive administrative, office management, or operational support experience.
• Executive support experience strongly preferred.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to learn agency technology and software quickly.
• Ability to handle confidential information with discretion.
• Healthcare, human services, IDD/autism, or home-care experience is a plus.
• Valid driver's license, automobile insurance, and reliable access to a personal vehicle for occasional business travel; mileage reimbursed.
• Must pass Pennsylvania Criminal Background Check.

Responsibilities

• Managing executive communications, follow-up, scheduling, and priorities.
• Identifying actionable emails and translating them into tasks and deadlines.
• Preparing meetings, correspondence, documents, spreadsheets, and presentations.
• Coordinating client/family onboarding and welcome materials.
• Supporting new-hire orientation and collecting required documentation.
• Monitoring employee credentials, licenses, ISPs, and other required records.
• Maintaining office supplies and administrative systems.
• Coordinating monthly Butterfly Bulletin and other communications.
• Managing calendars, including employee time-off tracking.
• Planning employee/client events, meetings, celebrations, and special projects.
• Assisting with projects such as office moves, organizational initiatives, and process improvements.

Skills

Attention to detail

Communication skills

Organizational skills

Project management

Independent work

Discretion with confidential info

Education

High school diploma or GED

Associate degree or administrative certification preferred

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant to the President & CEO

Integrity Support Solutions | Greater Philadelphia Area

Full-Time | $55,000–$60,000

Are you the person who notices what needs to be done before someone asks?

Integrity Support Solutions is seeking an experienced Executive Assistant to the President & CEO who thrives on creating order, anticipating needs, solving problems, and making sure important details don\'t fall through the cracks.

This is not a traditional administrative role centered solely on completing assigned tasks. We\'re looking for a trusted partner to executive leadership—someone who sees a gap and thinks, “Here\'s how we can fix that.”

What You\'ll Do

You\'ll help keep our executives and organization moving by:

• Managing executive communications, follow-up, scheduling, and priorities


• Identifying actionable emails and translating them into tasks and deadlines


• Preparing meetings, correspondence, documents, spreadsheets, and presentations


• Coordinating client/family onboarding and welcome materials


• Supporting new-hire orientation and collecting required documentation


• Monitoring employee credentials, licenses, ISPs, and other required records


• Maintaining office supplies and administrative systems


• Coordinating our monthly Butterfly Bulletin and other communications


• Managing calendars, including employee time-off tracking


• Planning employee/client events, meetings, celebrations, and special projects


• Assisting with projects such as office moves, organizational initiatives, and process improvements

The common thread is ownership. We want someone who can receive an objective, organize the details, anticipate needs, communicate with the right people, and carry it through to completion.

You'll Thrive Here If You...

You\'ll Thrive Here If You...

• Notice details others may miss


• Keep track of commitments and aren\'t afraid to follow up


• Enjoy creating systems, checklists, and efficient processes


• Can distinguish what\'s urgent from what\'s simply noisy


• Work independently without needing every next step provided


• Communicate professionally with employees, families, community partners, and leadership


• See recurring problems and naturally begin thinking about solutions


• Take pride in finishing—not simply starting


• Are comfortable saying, “I noticed this isn\'t working. Here\'s what I recommend.”

Qualifications:

• High school diploma or GED required; associate degree or administrative certification preferred


• 3–5+ years of executive administrative, office management, or operational support experience


• Executive support experience strongly preferred


• Strong written/verbal communication, customer service, organization, and project-management skills


• Proficiency with Microsoft Office and Google Workspace


• Ability to learn agency technology and software quickly


• Ability to handle confidential information with discretion


• Healthcare, human services, IDD/autism, or home-care experience is a plus


• Valid driver\'s license, automobile insurance, and reliable access to a personal vehicle for occasional business travel; authorized mileage is reimbursed


• Must pass Pennsylvania Criminal Background Check

Benefits & Perks:

• $55,000–$60,000 salary, based on experience


• Health, dental, and vision insurance


• 401(k) with company matching


• Paid time off and paid holidays


• Mileage reimbursement for approved business travel


• Professional development and training opportunities


• Employee recognition and appreciation activities


• Collaborative, mission-driven work environment


• Opportunity to work closely with executive leadership and contribute to organizational growth

About Integrity Support Solutions:

Integrity Support Solutions provides Home and Community-Based Services to adults with autism and intellectual disabilities throughout Pennsylvania. Our work is grounded in empathy, dignity, integrity, excellence, and meaningful community support.

Learn more about Integrity Support Solutions