Executive Assistant

Addison Group; Wood Dale (IL); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation with bonus

Direct exposure to executive领导

Job summary

Addison Group in Wood Dale, IL seeks an experienced Executive Assistant to support senior leadership in a fast-paced, global logistics environment. This role will manage calendars, coordinate travel, prepare leadership materials, oversee expenses, and partner with cross-functional teams to drive priorities.

The position offers exposure to executives, a collaborative office culture, and opportunities for professional growth in a dynamic organization.

Qualifications

• 5–15 years of senior-level administrative or Executive Assistant experience, preferably supporting C-suite executives
• Demonstrated experience managing executive calendars, travel, meetings, expenses, and confidential communications
• Excellent organizational, time-management, and problem-solving skills
• Strong written and verbal communication abilities
• Ability to handle sensitive information with professionalism and discretion
• Advanced Microsoft Office proficiency, particularly Excel, along with SharePoint
• Familiarity with Concur, SAP, or other enterprise business systems preferred
• Experience utilizing AI productivity tools, including Microsoft Copilot, to improve efficiency
• High school diploma or equivalent required; bachelor's degree preferred
• Experience in freight forwarding, logistics, manufacturing, or another global business environment is a plus

Responsibilities

• Manage complex executive calendars, schedule meetings, and coordinate domestic and international travel arrangements
• Prepare materials for leadership meetings, including presentations, reports, and follow-up documentation
• Coordinate executive events, customer meetings, company functions, catering, and reservations
• Assist with confidential business matters, legal documentation, and special projects
• Oversee expense reporting, travel reimbursements, and other administrative processes
• Act as a point of contact between executive leadership and internal departments
• Work collaboratively with cross-functional teams to ensure business priorities and initiatives stay on track
• Provide administrative support as needed, including occasional communications outside standard business hours

Skills

Calendar management

Travel coordination

Executive support

Microsoft Excel

SharePoint

Concur

SAP

Microsoft Copilot

Discretion & confidentiality

Communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Concur

SAP

SharePoint

Microsoft Excel

Microsoft Office

Microsoft Copilot

Job description

Job Title: Executive Assistant

Industry: Freight Forwarding / Global Logistics

Location (city, state): Wood Dale, IL

Assignment Type: Direct Hire

Pay: $75,000 – $90,000 annually

Work Schedule: Monday–Friday, 8:30 AM–5:00 PM, with a 30-minute lunch

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A well-established global logistics organization specializing in transportation, freight forwarding, and supply chain solutions. The company offers a collaborative workplace culture, a welcoming team environment, and strong employee retention.

Job Description:

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior executive leadership. This individual will play an important role in managing daily priorities, coordinating business activities, and ensuring executive operations run smoothly. The ideal candidate is proactive, highly organized, detail-oriented, and comfortable supporting senior executives in a fast-paced, international business environment.

Key Responsibilities:

• Manage complex executive calendars, schedule meetings, and coordinate domestic and international travel arrangements
• Prepare materials for leadership meetings, including presentations, reports, and follow-up documentation
• Coordinate executive events, customer meetings, company functions, catering, and reservations
• Assist with confidential business matters, legal documentation, and special projects
• Oversee expense reporting, travel reimbursements, and other administrative processes
• Act as a point of contact between executive leadership and internal departments
• Work collaboratively with cross-functional teams to ensure business priorities and initiatives stay on track
• Provide administrative support as needed, including occasional communications outside standard business hours

Qualifications:

• 5–15 years of senior-level administrative or Executive Assistant experience, preferably supporting C-suite executives
• Demonstrated experience managing executive calendars, travel, meetings, expenses, and confidential communications
• Excellent organizational, time-management, and problem-solving skills
• Strong written and verbal communication abilities
• Ability to handle sensitive information with professionalism and discretion
• Advanced Microsoft Office proficiency, particularly Excel, along with SharePoint
• Familiarity with Concur, SAP, or other enterprise business systems preferred
• Experience utilizing AI productivity tools, including Microsoft Copilot, to improve efficiency
• High school diploma or equivalent required; bachelor's degree preferred
• Experience in freight forwarding, logistics, manufacturing, or another global business environment is a plus

Perks:

• Competitive annual compensation with additional bonus opportunity
• Direct exposure to executive leadership
• Collaborative and welcoming office environmentEstablished organization with strong employee tenure

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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