Executive Assistant

Valley Health; Winchester, Northern (VA, KY); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

Zero-Deductible Health Plan

Dental and vision insurance

Generous Paid Time Off

Tuition Assistance

Retirement Savings Match

Employee Assistance Program

Wellness program (Healthy U)

Job summary

Valley Health is seeking an Executive Assistant to provide high-level administrative support to senior leaders. You will manage the executive calendar, schedule meetings, coordinate itineraries, and arrange transportation to keep initiatives on track.

Role requires 3–5 years of executive-level support, strong organizational and communication skills, and proficiency with Microsoft Office and related systems. This on-site role is with Information Systems - 108231 and offers a competitive pay range.

Qualifications

• High School Diploma required; Associate Degree preferred.
• Minimum 3–5 years of executive-level administrative support.
• Experience with multiple technology systems including document management systems and MS Office.

Responsibilities

• Provide high-level administrative support to company leaders to enable efficient execution of key tasks.
• Maintain executive communications and organize information for quick access to priority items.
• Screen visitors and determine support level while delivering professional customer service.
• Manage daily calendar, schedule meetings, coordinate itineraries, and arrange transportation.
• Train other administrative staff on policies and best practices.

Skills

Strong organizational skills

Interpersonal skills

Communication skills

Independent work

Attention to detail

Confidentiality

Microsoft Office (Excel, PowerPoint)

Education

High School Diploma

Associate Degree

Tools

Document management systems

Microsoft Office (Excel, PowerPoint)

Video conferencing systems

Job description

As one of the nation's Top 15 Health Systems, recognized by Premier and Modern Healthcare, Valley Health is a place where excellence, compassion, and purpose come together. This distinction reflects our commitment to exceptional patient care, clinical quality, and the caregivers who make it all possible.

Department: INFORMATION SYSTEMS - 108231

Job Title: Executive Assistant

Worker Sub Type: Regular

Work Shift Pay Range: $21.04 - $31.57

Job Description: Executive Assistant provides high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. Executive Assistant keeps the executive’s communications organized so that they can easily access the most important information without having to sort through low-priority items. Executive Assistants screen all visitors and determine what level of support they need while offering polite, professional customer service. They manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation. Executive Assistants also train other administrative staff on company policies and best practices. An executive assistant within Valley Health System Corporate offices reports directly into the executive/s with a dotted line into the Director, Office of the CEO and Governance for orientation/onboarding, office coordination, and procedural matters.

Education: High School Diploma required, Associate Degree preferred.

Experience: Minimum 3 - 5 years of experience supporting administration at the executive level required.

Qualifications

• Knowledge of administrative services
• Strong organizational and interpersonal skills
• Ability to determine appropriate course of action in more complex situations
• Ability to work independently, exercise creativity, attentive to detail, and maintain a positive attitude
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
• Ability to maintain confidentiality of all medical, financial, and other information
• Ability to complete work assignments accurately and in a timely manner
• Ability to communicate effectively, both orally and in writing
• Ability to handle difficult situations involving customers, physicians, or others in a professional manner
• Demonstrated experience working with multiple technology systems including document management systems, Microsoft products (e.g., Excel, PowerPoint) video conferencing system, etc.

FLSA Classification: Non-exempt

Physical Demands: 6 A Customer Service

Benefits

• Zero-Deductible Health Plan
• Dental and vision insurance
• Generous Paid Time Off
• Tuition Assistance
• Retirement Savings Match
• Robust Employee Assistance Program to help with many aspects of emotional wellbeing
• Membership to Healthy U: An Incentive-Based Wellness Program
• Health savings account & flexible spending account for childcare, life insurance, short-term and long-term disability, and professional development.
• Discounts to on-campus dining

To see the full scale of what we offer, visit valleyhealthbenefits.com.

Our Growth is Creating Great Opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it!