Executive Assistant

Reliability & Performance Technologies ( R&P ); Washington (District of Columbia); On-site; USD 70,000 - 95,000; Full time

Job summary

Reliability & Performance Technologies (R&P) is seeking an Executive Assistant to support our Navy customer’s leadership from the Washington Navy Yard. The role requires excellent communication, organizational, and interpersonal skills in a fast-paced defense setting.

The ideal candidate holds a Bachelor’s degree with at least 2 years of relevant experience, an active DoD security clearance, and strong proficiency in MS Office and SharePoint Online.

Qualifications

• Bachelor's degree with at least 2 years of relevant work experience.
• Active DoD security clearance.
• Strong administrative skills with MS Office Suite.
• Experience operating within a SharePoint Online environment.
• Ability to be on site at Washington Navy Yard 5 days per week.
• Prior executive support (preferred).

Responsibilities

• Maintain customer calendar(s), deconflict schedules, facilitate meetings, manage invites, escort guests, manage correspondence and reserve conference rooms.
• Prepare, revise, and route official correspondence including meeting minutes and memorandums.
• Develop Program Office briefings, point papers, and action item responses.
• Assist with travel coordination for Program Office personnel in Defense Travel System (DTS).
• Provide general administrative support including mailing, scanning, copying, printing and binding.
• Maintain electronic and hard copy filing systems.
• Assist in the preparation of regularly scheduled reports.
• Answer telephone calls for Program Office, take messages and route calls to applicable personnel.
• Order and maintain office supplies.

Skills

Calendar management

Communication

Organizational skills

Education

Bachelor's degree

Tools

MS Office Suite

SharePoint Online

Defense Travel System

Job description

R&P is looking for an Executive Assistant who is energized by the opportunity to join our program integration team and provide direct support to our Navy customer's leadership. Candidate must have excellent communication, organizational, analytical, and interpersonal skills. We are a small-sized defense contractor providing Program Management, Acquisition, Engineering, Logistics, and Technical Services to government clients. R&P offers a highly competitive compensation package that includes contributions towards health insurance, 401(k) matching, and other non-salary benefits. Exact salary will be commensurate with experience and qualifications.

Responsibilities

• Maintain customer calendar(s), deconflict schedules, facilitate meetings, manage invites, escort guests, manage correspondence and reserve conference rooms.
• Prepare, revise, and route official correspondence to include meeting minutes, memorandums for the record etc.
• Work with program office personnel to develop Program Office briefings, point papers, and action item responses.
• Assist with travel coordination for Program Office personnel in Defense Travel System (DTS).
• Provide general administrative support including mailing, scanning, copying, printing and binding.
• Maintain electronic and hard copy filing systems.
• Assist in the preparation of regularly scheduled reports.
• Answer telephone calls for Program Office, take messages and route calls to applicable personnel.
• Order and maintain office supplies.

Qualifications

• Bachelor's degree plus at least 2 years of relevant work experience
• Active DoW Security Clearance
• Strong administrative skills with MS Office Suite (Outlook, Power Point, Excel, Word)
• Experience operating within a SharePoint Online environment
• Ability to be on site at Washington Navy Yard 5 days per week
• Prior executive support (preferred)

EEO Statement

R&P Technologies provides equal opportunity for all persons and prohibits discrimination in employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability (including pregnancy, childbirth or related medical conditions), veteran or marital status, or any other factor prohibited by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave, compensation, and training.

R&P maintains an Aff... (Due to security clearance requirements, U.S. citizenship is required for most positions.)

Salary

R&P offers a highly competitive compensation package that includes contributions towards health insurance, 401(k) matching, and other non-salary benefits. Exact salary will be commensurate with experience and qualifications.