Executive Assistant

Komatsu; Warrendale (Allegheny County); On-site; USD 55,000 - 90,000; Full time

Job summary

Komatsu seeks an Executive Assistant to deliver high-level strategic and administrative support to the executive team in Warrendale, PA. The role partners with leadership to drive efficiency, manage priorities, and coordinate board-ready materials.

The position focuses on executive operations, communications, and event logistics, ensuring confidentiality, professionalism, and timely execution of initiatives. Onsite role with a strong emphasis on organizational excellence.

Qualifications

• Experience supporting executives in a fast-paced environment.
• Strong communication and organizational skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Executive Operations: Calendar management, travel planning, expense oversight.
• Executive Communications: PowerPoint development and executive presentation coordination.
• Leadership Team Coordination: Travel logistics, visa assistance, meetings setup.
• Hospitality and Event Management: Executive visits, off-sites, venue and catering coordination.
• Office and Facilities Support: Supplies, vendor coordination, facilities maintenance.
• AI-Enabled Information Management: Meeting transcripts summarization.

Skills

Calendar management

Executive support

Travel coordination

PowerPoint

Tools

Microsoft Office

PowerPoint

Job description

Join Komatsu and Be Part of Something Big!

Job Location (Short): Warrendale, Pennsylvania, USA, 15086

Onsite Position

Job Overview

The Executive Assistant provides high-level strategic and administrative support to the executive, serving as a trusted partner who enables effective leadership, operational efficiency, and organizational success. This role is responsible for managing executive priorities, coordinating day-to-day office operations, and ensuring the smooth execution of administrative and business activities.

Acting as a key liaison between the executive and internal and external stakeholders, the Executive Assistant exercises sound judgment, discretion, and professionalism while anticipating needs, managing competing priorities, and proactively resolving issues. The role also leads the development and coordination of executive presentations, ELT and MC materials, and leadership communications, ensuring information is accurate, visually compelling, and aligned with organizational objectives.

Success in this role requires exceptional organizational skills, attention to detail, strong business acumen, and the ability to manage confidential information while fostering a highly efficient and professional executive office.

Key Job Responsibilities

Executive Operations

• Calendar management and prioritization
• Travel planning and coordination
• Expense management oversight

Executive Communications

• PowerPoint development and formatting
• Coordination of Executive presentations for:
• Pulse
• Quarterlies
• MC
• ELT
• Leadership communications support
• Preparation of meeting materials and pre-reads as needed
• Drafting and editing executive correspondence

Leadership Team Coordination

• Leadership meeting travel coordination and logistics
• Visa assistance for international travel and guests
• Leadership meeting support, set up, lunches, coordination, IT support, etc.

Hospitality and Event Management

• Executive visits and customer meetings
• Strategy sessions and leadership off-sites
• Venue, catering, transportation, and logistics coordination
• PPG Paints Arena - management of Suite 02

Office and Facilities Support

• Office supplies and vendor coordination
• Facilities management, et al. Maintenance, cleaning, office moves, issues, personnel changes, etc.
• Conference room and workplace support

AI-Enabled Information Management

• Meeting transcript summarization