Executive Assistant

Alterra Mountain Company; Warren (VT); On-site; USD 40,000 - 43,000; Part time

Job summary

Sugarbush Resort in Warren, Vermont seeks an in-person Executive Assistant to support the President and COO and other senior leaders. This part-time role averages twenty hours per week, with a flexible schedule based on projects and events, and requires strong discretion and multitasking.

Responsibilities include calendar management, meeting preparation, expense reporting, and coordinating meetings and travel logistics.

Qualifications

• Associate's degree in business or a closely related field.
• 5+ years of professional administration and coordination experience.
• Proven experience supporting senior leadership.
• Excellent MS Office skills including Outlook, Word, Excel and PowerPoint.

Responsibilities

• Calendar management and scheduling for the President and executive leaders.
• Inform leadership of upcoming commitments and follow up as appropriate.
• Draft minutes from weekly and directors' meetings.
• Complete expense reporting accurately and timely.
• Coordinate department meetings and catering for meetings as needed.
• Organize presentation materials and be first point of contact for visitors.

Skills

Calendar management

Executive support

MS Office

Communication skills

Proactive problem solving

Education

Associate's degree in business or related field

Tools

MS Office Suite

Job description

Seasonal

RESORT OVERVIEW:

Sugarbush Resort is a year-round destination, offering some of the best skiing and riding in the east, an award-winning ski school, golf, disc golf, an array of dining venues, and a fully appointed Health and Recreation Center. Do you want to join an all-star team dedicated to delivering an unparalleled guest experience? Make this your best winter yet by joining the team at Sugarbush and taking advantage of everything Vermont has to offer.

BESIDES GETTING PAID TO WORK AT AN INCREDIBLE RESORT, WHAT'S IN IT FOR YOU?:

Our investment in each employee includes a comprehensive wellness initiative, unwavering commitment to safety, growth opportunities, and a wide variety of resort benefits. Employees get to take advantage of our 4000+ acre playground including skiing, golf, mountain activities, health club membership, resort discounts, and more, so it's easy to share your enthusiasm for Sugarbush with our guests.

POSITION SUMMARY:

Sugarbush is seeking an Executive Assistant who will primarily support the President and Chief Operating Officer but will also provide administrative assistance to other members of the executive team as needed. This is an in person part- time position based in Warren, Vermont. The Executive Assistant will work an average of twenty hours per week. Daily schedule may vary based on projects and events. This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is resourceful, detail-oriented, and capable of maintaining confidentiality while ensuring smooth day-to-day operations for the leadership team. This position pays between $29-$31/hour depending on experience.

RESPONSIBILITIES:

• Calendar management and scheduling for the President and other executive leaders as requested.
• Inform the President and executive team of upcoming commitments and responsibilities and follow up as appropriate.
• Draft minutes from weekly executive meetings, directors' meetings and revenue management meetings.
• Complete expense reporting accurately and timely within the established guidelines.
• Help coordinate department/team meetings and food/catering orders to support meetings as needed.
• Organize Presentation materials, answer inquiries via phone/email and be the first point of contact for in-person visitors for meetings with established leaders.
• Monitor and maintain record keeping as appropriate, including highly sensitive and confidential information. Distributes established reports as needed.
• Plan logistics and administrative requirements of seminars, conferences, meetings and special events, and communicate agendas to necessary leaders and attendees.
• Participate in or manage ad hoc projects as needed and assigned.
• Other duties as assigned and required.

QUALIFICATIONS:

• Associate's degree in business or a closely related field.
• 5+ years of professional, administration and coordination experience in relatable roles.
• Proven experience supporting senior leadership required.
• Excellent MS Office skills - Outlook, Word, Excel and PowerPoint.
• Proven ability to work proactively and with a sound sense of urgency, consistently taking initiative to solve problems and drive results.
• Effective communication skills, oral & written.
• Must work well with a team and able to work independently.

Sugarbush Resort is an Equal Opportunity Employer.

An offer of employment may be contingent upon the results of a background, MVR, or criminal records check.