Executive Assistant

Swooped; United States; Remote; USD 84,000 - 124,000; Full time

Job summary

A leading online personal styling service is seeking an Executive Assistant to support their CEO. This role involves managing a complex calendar, facilitating communication with internal partners, and providing exceptional administrative support. Candidates should have a passion for creating great experiences and a strategic mindset to thrive in a fast-paced environment.

Benefits

Comprehensive compensation packages

Inclusive health and wellness benefits

Qualifications

• 3+ years of executive administration work supporting a CEO.
• Ability to manage complex scheduling and provide high-level support.
• Proficiency in Google Workspace tools.

Responsibilities

• Manage and organize the CEO's complex calendar.
• Handle confidential matters with discretion.
• Support board meetings and internal events logistics.

Skills

Emotional Intelligence

Communication

Multitasking

Attention to Detail

Tools

Google Workspace

Job description

1 day ago Be among the first 25 applicants

Our client is a leading online personal styling service that helps people discover the styles they will love that fit perfectly so they always look - and feel - their best. Few things are more personal than getting dressed, but finding clothing that fits and looks great can be a challenge.

Our client solves that problem. By pairing expert stylists with best-in-class AI and recommendation algorithms, the company leverages its assortment of exclusive and national brands to meet each client's individual tastes and needs, making it convenient for clients to express their personal style without having to spend hours in stores or sifting through endless choices online. The company was founded in 2011 and is headquartered in San Francisco.

About the Team

The People and Culture team is committed to creating a fulfilling and inspiring place to work for all of the people who deliver that client experience - from the warehouse team to tech talent to merchants to stylists. The team prides itself on creating a fun and collaborative environment where problems are solved together. They are looking for bright, kind and goal-oriented people and culture leaders to join their team.

About the Role

Our client is looking for an Executive Assistant who is bright, kind, and motivated by challenge to support the CEO. This role will drive impact by providing effective and efficient administrative support & partnership. The individual will join a team of creative problem solvers who are deeply connected to the people & culture of the company and play a key role in creating a great employee experience.

You're excited about this opportunity because you will…

• Manage and organize the CEO's highly complex and demanding calendar.
• Be a calendar gatekeeper and general deputy of time, fielding internal and external scheduling requests and providing recommendations aligned with the CEO’s and their team's priorities.
• Collaborate with the internal executive support team and senior leadership, helping to coordinate meetings, agendas, related logistics, and changing plans.
• Be a sounding board and confidant to keep the CEO well informed and help facilitate their decision-making.
• Handle highly confidential and/or sensitive company matters with discretion and tact.
• Proactively develop relationships with key internal partners.
• Provide support as needed for company all-hands meetings, internal events, offsites, and all related logistical and budget requirements. Compile receipts to submit timely and accurate expense reports.
• Provide valuable support to ensure board meetings run smoothly, including preparing meeting agendas and collating and distributing materials.
• Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
• Partner with an in-office team to support the CEO as needed, ranging from catering needs to AV assistance.

They’re excited about you because…

• You have 3+ years of executive administration work supporting a CEO level at a publicly traded company.
• You are driven to create great experiences for others and have a genuine passion for providing outstanding support.
• You practice emotional intelligence to deploy personalized support.
• You are at ease, yet professional, with senior leadership and executives, both internally and externally.
• You are a strategic partner in work that you do at any scale, from calendar jenga to being a sounding board for your executives.
• You are a compelling communicator (written & interpersonal), creating clarity for others by delivering the right info, at the right time, in the right way.
• You proactively predict big picture impacts of everyday decisions & think through the logistics to create efficiencies.
• You have the ability to be agile at a moment’s notice, acting in ambiguity while exercising good judgment and discretion in all tasks.
• You know how to prioritize and multitask against multiple projects and deadlines while having a strong attention to detail and care for the quality of execution.
• You’re able to lift up to 50lbs when needed.
• You are fluent in all Google Workspace tools.

Why you'll love working at the company...

• The company is a group of bright, kind people who are motivated by challenge. They value integrity, innovation and trust.
• The company cultivates a community of diverse perspectives— all voices are heard and valued.
• The company is an innovative company and leverages its strengths in fashion and tech to disrupt the future of retail.
• They win as a team, commit to their work, and celebrate grit together because they value strong relationships.
• They boldly create the future while keeping equity and sustainability at the center of all that they do.
• They are the owners of their work and are energized by solving problems through a growth mindset lens. They think broadly and creatively through every situation to create meaningful impact.
• They offer comprehensive compensation packages and inclusive health and wellness benefits.

Compensation and Benefits

This role will receive a competitive salary and benefits. The salary for US-based employees will be aligned with a range, which includes geographic areas. A variety of factors are considered when determining someone’s compensation–including a candidate’s professional background, experience, location, and performance. This position is eligible for an annual cash award depending on employee and company performance. In addition, the position is eligible for medical, dental, vision, and other benefits. Applicants should apply via our internal or external careers site.

Salary Range

$84,300—$124,000 USD

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business and Administrative

• Industries

  Computer and Network Security and Technology, Information and Media

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