Executive Assistant

Netpace Inc.; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Netpace Inc. seeks a senior executive assistant to support two senior leaders within the Business AI team.

The role focuses on proactive calendar management, complex meeting coordination, and executive inbox triage across multiple time zones. You will coordinate domestic and international travel, draft polished communications, presentations, and occasional blogs, and serve as the primary contact for one executive.

Qualifications

• Senior executive support experience in a large, global organization.
• Strong calendar management and meeting coordination skills.
• Proactive inbox triage and executive communications experience.

Responsibilities

• Manage calendar for two senior leaders and coordinate complex meetings across time zones.
• Coordinate domestic and international travel for executives.
• Draft polished communications, presentations, and occasional blogs.
• Serve as primary contact for one executive and drive customer-facing outreach and scheduling.

Skills

Executive support

Calendar management

Travel coordination

Written communications

Blog drafting

Cross-functional collaboration

Time zone awareness

Customer-facing

Tools

AI tools

Job description

Job Title: Executive Assistant (for Business AI Team)

Duration: 6+ months with potential extensions. (The Primary intent is to convert to FTE, based on contract delivery and value addition)

Location: 100% Remote

Position Overview:

We’re looking for a senior executive support professional with strong customer-facing experience to support two senior leaders in a large, global organization. This role is heavily focused on proactive calendar management, complex meeting coordination, executive inbox triage, and domestic and international travel. The person will also act as the primary customer contact for one executive, handling outreach, follow‑ups, and scheduling across time zones.

The role supports Client's Business AI initiatives, so the ideal candidate is comfortable navigating matrixed teams, coordinating with cross‑functional partners, and supporting customer engagement from activation through implementation. Strong executive‑level writing skills are important, as this person will draft polished communications, presentations, and occasional blogs.

We’re targeting candidates with strong high‑level executive assistant or executive operations experience, strong meeting documentation and follow‑through skills, and the ability to anticipate executive needs.

Experience using AI tools to support administrative work and any familiarity with AI‑driven product adoption are strong pluses.

In addition to the job description, the following qualifications are also required:

• Previous experience in a customer‑facing role.
• Manage the strategic adoption of AI, embedded features, and custom solutions - driving customer journeys from activation to successful implementation
• Develop and execute AI adoption strategies, contribute to OKR achievement, and amplify impactful customer success stories
• Partner cross‑functionally to ensure customers receive timely, high‑quality engagement and support throughout their SAP journey
• Write and deliver executive‑level communications, presentations, and blogs as required