Executive Assistant

National Domestic Workers Alliance; United States; Remote; USD 67,000 - 75,000; Full time

Job summary

NDWA seeks an experienced Executive Assistant to provide high‑level administrative support to the Chief External Affairs Officer and Chief Strategy & Impact Officer. This remote, U.S.-based role requires Eastern or Central time availability and standard 10:00 a.m.–6:00 p.m.

ET hours to help manage calendars, travel, and confidential communications. Ideal candidates bring calm efficiency, strong judgment, and a proactive, team‑oriented approach.

Qualifications

• Experience as an Executive Assistant or administrative professional supporting senior or C-suite leadership.
• Proven calendar management, complex travel booking, expense reporting, and executive support protocols.
• Excellent written and verbal communication skills and ability to maintain confidentiality.
• Proficiency with Google Workspace (Docs, Sheets, Calendar).
• Based in the Eastern or Central time zone with ability to work 10:00 a.m.–6:00 p.m. ET.

Responsibilities

• Manage the Chief External Affairs Officer’s and CSO’s calendars and competing priorities across teams.
• Coordinate complex travel arrangements and submit expense reports timely.
• Support daily email and communications with confidentiality and timely responses.
• Prepare meeting materials, briefs, agendas, and track action items.
• Maintain contact lists, files, and digital records for the executive office.
• Identify and solve problems, tracking deadlines and priorities across departments.
• Participate in organization-wide activities and events as needed.

Skills

Calendar management

Travel booking

Expense reporting

Executive support

Communications

Confidentiality

Multitasking

Problem solving

Team collaboration

Tools

Google Docs

Google Sheets

Google Calendar

Job description

Job Title: Executive Assistant

Position: Full-Time

Reports To: Chief External Affairs Officer(CEAO), and Chief Strategy & Impact Officer (CSO)

FLSA Status: Exempt

Salary: $66,950 – $75,000

Work Location: Remote (U.S.-based); Eastern or Central time zone required

Schedule: Standard operating hours 10:00 a.m. – 6:00 p.m. ET

Target Start Date: Summer 2026 (ideally by August)

Position Summary

The National Domestic Workers Alliance (NDWA) is the leading national voice for dignity, respect, and recognition for domestic workers in the United States. NDWA was founded in 2007 by organizers and worker leaders in six cities representing nannies, house cleaners, and care workers, and now represents an alliance of more than 76 organizations across 22 states and 395,000 domestic workers nationally.

We are a multi-racial, multi-lingual organization building a powerful movement rooted in the human rights, dignity, and equality of domestic workers, care workers, immigrant women, and women of color. We envision a society where domestic work is valued as essential to our collective well-being and where domestic work jobs are good, economically secure jobs.

NDWA seeks an experienced, high-energy Executive Assistant to provide comprehensive administrative and logistical support to the Chief External Affairs Officer (CEAO) and Chief Strategy and Impact Officer (CSO). The CEAO leads the organization’s Development, Communications, and Digital teams and the CSO leads the Strategy and Impact, Product and Data teams. The Executive Assistant will be a proactive, organized, and an effective partner who protects and maximizes the executive’s time, anticipates needs, and keeps a complex, fast-moving portfolio running smoothly.

This is a hands‑on executive support role for someone who already knows how to do the job at the C‑suite level and who brings a joyful, solution-oriented approach to their work.

Primary Responsibilities

Calendar & Time Management

• Manage the Chief External Affairs Officer’s and Chief Strategy and Impact Officer’s calendar, scheduling, and competing priorities across multiple teams, exercising sound judgment about how time is allocated.

• Assist supervisors with confidential matters, including supporting supervisors in their determination and effectuation of management policies, handling and preparing documentation and notes relating to management policies, personnel matters and bargaining strategy.

• Proactively protect and maximize the executive’s time, anticipating scheduling needs and resolving conflicts before they arise.

Travel & Expense Coordination

• Coordinate complex travel arrangements and itineraries.

• Prepare and submit expense reports accurately and in a timely manner.

Communications & Correspondence

• Support daily email and communications, flagging priority items and ensuring confidentiality, timely, accurate responses and follow-up.

• Serve as a primary point of contact and liaison for internal and external stakeholders on behalf of the Chief External Affairs Officer and Chief Strategy and Impact Officer.

Meeting & Event Support

• Prepare meeting materials, briefing documents, and agendas; capture notes, and track action items and follow-through.

• Coordinate logistics for team meetings, retreats, and events.

Information & Records Management

• Maintain contact lists, files, and digital records, and support document and information management for the executive office.

Proactive Support & Problem‑Solving

• Proactively identify and solve problems, bringing a learning mindset and a focus on solutions when challenges arise.

• Manage deadlines for the CEAO, tracking weekly priorities and project needs across the External Affairs department.

• Participate in organization-wide activities, including retreats, all‑staff meetings, and assembly.

Qualifications

• Demonstrated experience as an Executive Assistant or administrative professional supporting senior or C‑suite leadership; able to perform the full range of executive support functions independently.

• Proven proficiency in calendar management, complex travel booking, expense reporting, and executive support protocols.

• Warm, high-energy, and positive disposition, with a growth mindset and a solution-oriented approach to challenges.

• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities in a fast‑paced, shifting environment.

• Excellent written and verbal communication skills; friendly, diplomatic, patient, and discreet and able to maintain confidentiality

• Proficiency in Google Workspace, including Google Calendar, Google Docs, and Google Sheets.

• Based in the Eastern or Central time zone and able to work standard 10:00 a.m. – 6:00 p.m. ET hours.

• Ability to work independently and in partnership with a highly motivated team in a rapidly growing organization.

• Agreement and alignment with NDWA’s vision and values, and an understanding of the issues facing low‑wage workers, immigrant communities, and other communities of color.

NDWA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

NDWA is a union employer. As this position is classified as confidential, it is not eligible for union membership.

NDWA participates in the E-Verify program and is an Equal Opportunity Employer.