Administrative Coordinator I

Wilsonart International; Temple (TX); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

FSAs

Vision benefits

Gym discounts

Tuition reimbursement

Job summary

Wilsonart International in Temple, Texas seeks an organized Administrative Specialist to support the Director of Operations and manufacturing staff. You will handle a range of clerical tasks, coordinate meetings, prepare presentations, and maintain records to keep operations running smoothly.

The role requires strong computer skills (MS Office, HRIS/Workday preferred), excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate Degree required or equivalent combination of education and experience.
• 2+ years administrative experience.
• Experience with MS Office and HRIS preferred.
• Strong communication and organizational skills.
• Ability to handle confidential information.

Responsibilities

• Attach files to correspondence and maintain records.
• Prepare letters and memos from dictation or policy.
• Coordinate department meetings and communications.
• Prepare professional presentations.
• Schedule travel and arrange accommodations.
• Answer calls and route inquiries.
• Support executives with confidential tasks.
• Order supplies as needed.

Skills

Communication skills

Organizational skills

Interpersonal skills

Confidentiality

Multi-priority management

Education

Associate Degree

Business Admin background

Tools

Microsoft Office

HRIS (Workday)

SmartSheet

Job description

Win at Wilsonart

At Wilsonart, we don't just make surfaces—we build careers. When you join our team, you become part of something bigger: a company driven by innovation, grounded in values, and powered by people who care.

You’ll be surrounded by teammates who take pride in their work and look out for one another. You’ll have the chance to learn, grow and make a real impact. And you’ll be part of a company that believes winning means helping you succeed at work and in life.

Here, you’ll win with:

Support that keeps you well

• Medical, dental, and life insurance




• Company-paid short- and long-term disability




• FSAs and dependent care options




• Vision and legal benefits




• Gym discounts and wellness clinics




• Tuition reimbursement—for you and your dependents

Opportunities to grow

• Clear paths to promotion and internal mobility




• Training, coaching, and mentorship




• Development programs to support your goals

Time for what matters

• Paid vacation and holidays in your first year




• A culture that respects work-life balance

Job Description:

Provides a wide variety of administrative and staff support services to the Director of Operations and other manufacturing and operations team members as assigned, and that the business functions efficiently. Administers programs, projects and/or processes specific to manufacturing and operations. Performs other tasks as required. This is a grade 3, position, working a day shift position.

ESSENTAIL DUTIES AND RESPONSIBILITIES

• Locates and attaches appropriate files to correspondence to be answered by employer


• Composes letters and memoranda from dictation, verbal direction or from knowledge of company policy and procedures


• Participate in or lead department or company programs (holiday events or programs, etc.)


• Coordinate and schedule communication meetings: Viewpoint, department meetings, etc.


• Facilitate technology needs for successful meetings: telephone, computer, presentation set up. Arrange meeting rooms, food, etc.


• Prepares professional presentations (Word, Power Point, Excel)


• Compiles and maintains records of business transactions and office activities of establishment utilizing knowledge of systems or procedures


• Composes announcements, postings, letters, emails, memorandum and other communication as needed


• Assists executive in some administrative details, usually of a confidential nature


• Orders supplies and other materials as needed


• Schedules/makes appointments, travel arrangements, hotel accommodations, car rental, etc


• Answers telephone and gives information to callers and routes calls


• Reads and routes incoming mail, answers correspondence and prepares outgoing mail


• Performs other position appropriate duties as required in a competent, professional and courteous manner

KNOWLEDGE, SKILLS, and ABILITIES

• Excellent written and verbal communication skills.


• Superb organizational skills.


• Outstanding interpersonal skills.


• A willingness to learn.


• Strong administrative and organization acumen and understanding of business operations


• Project manager training and experience is a plus


• Demonstrated success working in a cross-departmental organization environment


• Credibility to lead and influence at all levels


• Team player with proven track record of managing projects


• Able to develop and manage project plans and coordinate people and internal/external resources to achieve results outlined in plan


• Strong communication skills in both written and verbal format


• Excellent computer skills including Microsoft Office applications (Excel, Word, and Power Point) and HRIS experience. (Access and Workday preferred)


• Ability to use SmartSheet


• Knowledge of work requirements of individuals within the department


• Ability to maintain confidentiality in all aspects of the position


• Ability to manage multiple priorities

MINIMUM REQUIREMENTS

EDUCATION: Select one from the drop down

Associate Degree Required or equivalent combination of education and experience; 1yr experience may substitute for 1yr of degree

Concentration in Business Administration or related field

Maximum substitution of two years

EXPERIENCE: Select one from the drop down

2+ years Administrative experience.

WORKING CONDITIONS

PHYSICAL REQUIREMENTS: Select one from the drop down

Sitting in a comfortable position with frequent opportunity to move about. Examples: executive, management and secretarial position

ENVIRONMENT: Select one from the drop down

Located in a comfortable indoor area. Examples: executive, management and support positions

We're looking for people who are ready to learn, ready to lead and ready to make a difference. If that sounds like you, you can win at Wilsonart.

Wilsonart is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.