Executive Assistant

Ursa Major; United States; On-site; USD 82,000 - 102,000; Full time

Benefits offered by this job

Unlimited PTO

Paid parental leave

Medical, dental, and vision insurance

401k with company match

Job summary

Ursa Major seeks an Executive Assistant to the President to manage complex calendars and travel, coordinate communications, and provide strategic administrative support across the executive team. This role requires discretion, strong organizational skills, and the ability to operate independently in a fast-paced environment.

Based in the United States, the position focuses on overseeing domestic and international scheduling, preparing presentations, and ensuring seamless coordination with

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3+ years of executive administrative support experience, including supporting C-suite or senior leaders.
• Demonstrated proficiency managing complex executive calendars across multiple time zones.
• Experience coordinating domestic and international executive travel, including bookings and itineraries.
• Excellent written and verbal communication skills with a professional presence when engaging senior leaders and external stakeholders.
• Strong organizational skills, attention to detail, and the ability to manage competing responsibilities independently.
• Sound judgment, discretion, and the ability to handle confidential information.
• Ability to work independently and in a fast-paced, dynamic environment.
• Proficiency with Microsoft 365, Outlook, Word, Excel, PowerPoint, Teams and Adobe Acrobat.

Responsibilities

• Serve as the primary point of contact for the President's calendar and coordinate internal/external meetings.
• Manage all aspects of domestic and international travel, bookings, itineraries, and logistics.
• Provide comprehensive executive support including correspondence, materials, and presentations.
• Coordinate meetings, visits, and events involving the President and leadership.
• Anticipate scheduling needs, resolve conflicts, and escalate matters as needed.
• Collaborate with the Executive Team Scheduler and Executive Operations Manager on shared schedules.
• Support with facilities, catering, and on-site logistics for meetings and events.
• Maintain confidentiality of sensitive information in all executive processes.

Skills

Calendar management

Executive support

Travel coordination

Communication skills

Discretion

Education

Bachelor's degree

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Adobe Acrobat

Navan

Envoy

Job description

The future of aerospace and defense starts here.

Ursa Major was founded to revolutionize how America and its allies access and apply high-performance propulsion, from hypersonics to solid rocket motors, satellite maneuvering and launch. We design and deliver propulsion and defense systems that solve the most urgent and critical national security demands.

The Executive Assistant to the President provides dedicated administrative and operational support to the President of Ursa Major. This role is responsible for managing the President's calendar, travel, communications, and day-to-day administrative needs, ensuring efficient coordination of Presidential activities and priorities. The Executive Assistant works closely with Executive Operations and other administrative support functions to ensure seamless coordination across the organization.

Key Responsibilities

• Serve as the primary point of contact for the President's calendar, coordinating internal and external meetings, managing scheduling conflicts, and ensuring executive time is aligned with business needs.
• Manage all aspects of the President's domestic and international travel, including bookings, itinerary development, ground transportation, and schedule adjustments.
• Provide comprehensive administrative support to the President, including assisting with correspondence, communications, document and presentation preparation, meeting materials, and other executive support activities.
• Coordinate meetings, visits, and events involving the President, including scheduling, attendee communications, meeting preparation, and follow-up coordination as needed.
• Proactively anticipate administrative and scheduling needs, exercising sound judgment in managing requests, resolving conflicts, and escalating matters appropriately.
• Work collaboratively with the Executive Team Scheduler and Executive Operations Manager to coordinate shared executive meetings, schedules, and company-wide leadership activities.
• Partner with the Office Coordinator to ensure meetings and events are supported with appropriate facilities, catering, visitor coordination, and other on-site logistics.
• Maintain confidentiality and professionalism when handling sensitive executive, personnel, and business information.

Required Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3+ years of executive administrative support experience, including experience supporting C-suite or senior executive leaders.
• Demonstrated proficiency managing complex executive calendars, coordinating meetings across multiple time zones, and resolving scheduling conflicts.
• Experience coordinating domestic and international executive travel, including bookings, itineraries, and related logistics.
• Excellent written and verbal communication skills, with a professional presence and the ability to interact effectively with senior leaders and external stakeholders.
• Strong organizational skills, attention to detail, and the ability to manage competing responsibilities independently.
• Sound judgment, discretion, and the ability to handle confidential and sensitive information appropriately.
• Ability to work independently and collaboratively in a fast-paced, dynamic environment.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams, as well as Adobe Acrobat.

Desired Experience

• Experience using travel management platforms, including Navan.
• Familiarity with visitor management systems, including Envoy.
• Experience supporting senior executive meetings, customer engagements, and leadership events.

Colorado law requires us to tell you the base compensation range of this role, which is $82,000 - $102,000, determined by your education, experience, knowledge, skills, and abilities. What we can’t quantify for you are the exciting challenges, supportive team, and amazing culture we enjoy.

Classification: Full-time Exempt

Benefits Include: (Please note, Interns are not eligible for benefits)

• Unlimited PTO - Vacation, Sick, Personal, and Bereavement
• Paid Parental and Adoptive Leave
• Medical, Dental and Vision Insurance
• Tax Advantage Accounts (HSA/FSA)
• Employer Paid Short and Long Term Disability, Basic Life, AD&D
• Additional Benefit Options Including Voluntary Life and Emergency Medical Transport
• EAP Program
• Retirement Savings Plan - 401k with Company Match

NOTE: Research suggests that women and BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.

Must be a U.S. Person (this includes U.S. Citizens and Permanent Residents).

Eligibility to obtain and maintain a U.S. Security Clearance.

We’re an equal-opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.