Executive Assistant

Tailscale; United States; Remote; USD 70,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support their SVP of Operations. In this dynamic role, you will provide top-notch administrative support, manage calendars, and facilitate communication within the leadership team. Your organizational skills and proactive problem-solving abilities will be essential in ensuring smooth operations. This remote position offers a flexible work environment, competitive compensation, and opportunities for personal and professional growth. Join a forward-thinking company that values diverse voices and fosters a culture of collaboration and support.

Benefits

Flexible Work Environment

Competitive Compensation Package

Comprehensive Group Benefits

Paid Time Off

Home Office Setup Budget

Parental Leave Program

Professional Development Budget

Annual Company Retreat

Remote Work Opportunities

Qualifications

• Experience supporting executives in a fast-paced startup environment.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Support the SVP of Operations with administrative tasks and calendar management.
• Collaborate with leadership and manage various responsibilities.

Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Problem Solving

Attention to Detail

Flexibility

Education

Experience in Administrative Support

Tools

Google Workspace

Notion

Job description

Tailscale is building the new Internet by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We're building a future for the Internet that's easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we're backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

Job Description

Tailscale is looking for a detail-oriented, hyper-organized Executive Assistant to support our SVP of Operations. The Executive Assistant to the SVP of Operations will provide best-in-class administrative support and help keep our SVP of Operations and her business functions organized and laser-focused. We’re looking for an individual who can think on their feet, enjoys collaborating with highly technical teams, and is comfortable working and executing asynchronously.

To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Are you excited to nurture positive relationships and help set our team up for success? If so, we'd love for you to apply!

Key Responsibilities

• Directly support the SVP of Operations by maintaining focus and eliminating distractions
• Collaborate extensively with the leadership team while taking ownership of various responsibilities
• Manage the SVP of Operation's professional calendar, ensuring purposeful meetings with clear agendas and prepared attendees
• Provide administrative support by creating, editing, and facilitating presentations (including slide decks, spreadsheets, and other documents) for the SVP of Operations to help drive initiatives and programming
• Establish and maintain a comprehensive filing system, ensuring accessibility for the executive team
• Prioritize and assign work to department staff based on delegated authority
• Respond to inquiries or refer them to the appropriate partner both internally and externally
• Attend meetings as a note-taker, and facilitate agenda items
• Collect, prioritize, and propel the execution of key decisions
• Arrange detailed domestic and international travel plans and itineraries
• Additional administrative functions include creating expense reports, planning for and assisting with offsites, and the preparation of documents for signature and presentations
• Prioritize conflicting requests and needs and handle matters proactively, swiftly, and to completion while meeting deadlines
• Take a team-oriented approach and provide assistance to other Executive Assistants as required
• Review, prioritize, and (using your discretion) respond to emails on the SVP of Operation’s behalf
• Periodic travel, approximately once a quarter, to support executive needs and enhance collaboration with key stakeholders

What We Are Looking For

• Previous experience at a high-growth, fast-paced startup, in which you have provided administrative and logistical support to startup founders, leadership, or executives
• A proactive and resourceful approach to your work - you’re a natural problem solver with an ability to think on your feet and propose alternative solutions
• Excellent organization, time management, and both written and verbal communication skills
• Good business judgment - you know when to escalate issues upward and when to apply common sense
• Acute attention to detail - you’re extremely organized, with a knack for noticing and remembering the small stuff
• A people-first mentality and the ability to anticipate needs and preferences
• Experience giving and receiving constructive feedback and working independently
• Flexibility to adjust to the dynamic nature of a startup
• Note: this position will require you to work during the same business hours as the SVP of Operations (9:00a - 5:00p PT, Monday - Friday). Travel and off hours are sometimes required

Nice to Have

• Familiarity with the Google Workspace product suite
• Experience working with legal, finance, and sales executives
• Experience engaging with engineering teams
• Familiarity with building systems in Notion
• Experience working with globally-distributed teams

As a company, we strive to maintain fair and equitable compensation practices within our team across all roles and all levels. Tailscale's compensation package includes base salary, equity, and comprehensive benefits. The salary range displayed on each job posting represents the target range for a new hire's base salary. Individual offers may vary based on experience and skill set.

US Pay Ranges

$70,000 - $80,000 USD

Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications.We encourage you to help us break that statistic!

What We Offer

• An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life.
• A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles).
• Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family!
• All-remote with the opportunity to work from anywhere—enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you).
• Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team/department off-sites, or use your individual travel budget to meet up with team members in Canada, the US, or the UK.
• Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities.
• Paid time off and a healthy work-life integration.Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world!
• A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $1000 USD to customize your workstation to make it your own.
• Generous parental leave program from your first day. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups for up to 26 weeks.