Executive Assistant

AMB Sports + Entertainment; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

AMB Sports + Entertainment seeks an Executive Assistant to support the President of Football, VP and Chief Business Officer, and Chief Finance Officer. The EA will manage calendars, prepare itineraries, coordinate meetings and travel, and handle confidential communications with discretion.

The role requires strong organizational skills, outstanding communication, and the ability to work across offices and with stakeholders, including executives, teams, and partners, during a fast-paced sports

Qualifications

• Bachelor’s Degree; or 5+ years supporting a C-level executive.
• Experience supporting soccer or AMBSE is a plus.

Responsibilities

• Proactively manage executive calendars and scheduling.
• Coordinate internal and external meetings and travel.
• Prepare meetings, agendas, and briefing materials.
• Manage confidential information and communications.
• Process invoices and expense reports via Concur.
• Scribe and distribute meeting notes; support gameday and events as needed.

Skills

Calendar management

Executive support

Travel coordination

Email management

Confidentiality

Education

Bachelor’s Degree

Tools

Concur

Microsoft Office Suite

Outlook

OneNote

Excel

PowerPoint

Teams

Job description

Position Summary

As a key member of the NWSL Atlanta 2028 front office, the Executive Assistant to the President of Football, VP and Chief Business Officer, VP and Chief Finance Office and is responsible for a wide range of administrative and organizational functions supporting the NWSL executive office. The Executive Assistant (“EA”) will provide scheduling, logistical, and general administrative support, and will play an active role in key projects as directed. They will serve as liaison for communication to the office of the president and will provide personal support related to the executive’s daily routines. The EA will proactively and confidentially manage the executive’s calendar and email, coordinate and prepare for meetings and games, and support internal and external teammates and groups, representing the President and front office in a professional manner at all times. This role will report directly to the Office of the President’s Head of Executive Operations. The ideal candidate thrives in a fast-paced environment and is skilled at building relationships and creating winning outcomes. They enjoy working independently and with colleagues across all levels within the organization. They are flexible, proactive, calm under pressure, resourceful, and efficient. Superior written and verbal communication skills, strong decision-making, critical thinking, sense of urgency and attention to detail are crucial to the success of this role. A high degree of professionalism, confidentiality, discretion, and customer focus are a must.

Roles and Responsibilities

• Proactively and efficiently manage the NWSL executive’s calendars
• schedule appointments with internal and external individuals and groups
• coordinate with other assistants and department liaisons to schedule meetings and briefings
• Serve as primary point of contact for the executive’s availability
• Maintain the executive’s email communications, internal and external contacts and other Microsoft Outlook data
• Coordinate executive travel using Concur system
• provide and maintain detailed travel itineraries, agendas, and advances
• submit timely expense reports and reimbursement requests on behalf of the president
• Assist with travel coordination, partnering with travel & operations and aviation teams as needed
• Independently gather, compile and analyze information from multiple sources
• prepare a variety of detailed correspondence, memos, reports, and itineraries which are generally confidential in nature
• Use various PC software (Microsoft Office, Teams, Forms, Excel, Power Point, Outlook) to produce high-quality documents
• Conduct basic research, compile information and prepare documents for presentation to executives, team members, and other key stakeholders
• Prepare for meetings, presentations, and speaking engagements including logistics, catering, audio, and IT requirements
• attend select meetings to scribe, compile and distribute notes
• Receive and screen phone calls with exemplary telephone manner
• Create and maintain efficient organizational systems using Microsoft OneNote
• Seamlessly coordinate with other front office team members on a continuous basis, including preparation for meetings, activities, special events, and celebrations, including but not limited to NWSL, MLS, MLS Next Pro and other league offices
• Serve as a liaison between the executive’s and the owner/chairman regarding meeting and event scheduling, preparation of materials, and support of the president in any required interaction with the owner/chairman
• Coordinate and provide support for the executive’s gameday suite and guests before and during NWSL Atlanta 2028 home games
• Assist with merchandise and apparel orders for departments, partnering with key stakeholders on budget management
• Assist with departmental catering needs
• Process invoices for payment through the Concur system
• Provide support for the executive’s spouse and family, as needed, including but not limited to travel, game tickets, and parking
• Provide overall support to the executive office as needed to assist with daily office/life management; may include supporting in a personal manner as needed
• Professionally represent the executive office with complete integrity and discretion

Qualifications and Education Requirements

Bachelor’s Degree and a minimum of 1 year supporting a C-level executive is preferred OR a minimum of 5+ years supporting a C-level executive. Previous experience directly supporting soccer or business executives, OR Previous experience supporting AMBSE business and soccer operations Working knowledge of NWSL Atlanta 2028 front office and AMBSE organization Working knowledge of NWSL Atlanta 2028 schedule and tentpole events Ability to be on call, accessible and available to assist as needed according to the executive office work and travel schedule as well as during the NWSL Atlanta 2028 season as needed to support games and events.

Required Skills

• Solid integrity and demonstrated role model leadership
• Proven relationship builder
• Superior attention to detail
• Strong service orientation
• Active listening and excellent oral and written communication skills with all levels of personnel
• Efficient time-management skills and ability to self-direct through multiple concurrent assignments and events/activities
• Judgment and discretion to make well-reasoned, independent recommendations and decisions on matters of significance
• Outstanding ability to work with other associates and leaders across Blank Family of Businesses
• Resourcefulness and critical thinking/problem-solving skills
• High drive to succeed, proactivity, follow through, and results orientation
• Polish, poise, professionalism, and tact
• Advanced proficiency and working knowledge of Microsoft Office Suite - Outlook, Power Point, Excel, Word, Forms, and OneNote
• Proven ability to maintain confidentiality and manage sensitive data and information
• Strong organizational skills

About Atlanta Falcons

The Atlanta Falcons are a professional American football club and member of the National Football League (NFL). The team’s headquarters and practice facility are located on a 50-acre site in Flowery Branch, Georgia. The Falcons’ NFL expansion franchise was awarded in 1965 and acquired by current owner Arthur M. Blank in 2002. Under Blank’s leadership, the Falcons have become one of the League’s premier teams on and off the field, playing their home games at Mercedes-Benz Stadium. For more information, visit www.atlantafalcons.com, and follow @AtlantaFalcons.

About Atlanta United

Atlanta United joined Major League Soccer in 2017 and won the 2018 MLS Cup in just its second season, the earliest an expansion team has won the title since 1998. The club has set multiple league records including season tickets sales (36,000-plus), single-season average (53,002) and total home attendance (901,033). Owned by Arthur M. Blank, Atlanta United plays its home matches at Mercedes-Benz Stadium. For more information about Atlanta United, including how to purchase season tickets, visit: www.atlutd.com, and follow @ATLUTD.

About Atlanta Drive GC

Atlanta Drive GC became one of the six founding members of TGL in August of 2023 and will participate in the inaugural season of TGL beginning in January of 2024. Atlanta Drive GC is owned by businessman and philanthropist Arthur M. Blank and is part of AMB Sports and Entertainment (AMBSE), which is comprised of the National Football League’s Atlanta Falcons, Major League Soccer’s Atlanta United FC, Mercedes-Benz Stadium, Atlanta Drive Golf Club, and PGA TOUR Superstore.

About Mercedes-Benz Stadium

Opened in August 2017, Mercedes-Benz Stadium is a world-class sports and entertainment venue in downtown Atlanta and home to the National Football League’s Atlanta Falcons and Major League Soccer’s Atlanta United. The multi-purpose stadium was named the 2019 Sports Facility of the Year and is host to major sports and entertainment events, including the 2026 World Cup, the 2018 and 2025 College Football Playoff National Championships, the 2018 MLS Cup, and Super Bowl LIII. Mercedes-Benz Stadium is the first professional sports stadium in North America to achieve LEED Platinum Certification and the first stadium worldwide to achieve TRUE Platinum Certification for zero waste by the United States Green Building Council. Mercedes-Benz Stadium is proud to be collaborating with naming rights partner Mercedes-Benz and thirteen founding partners including Coca-Cola, Equifax, The Home Depot, Novelis, SCANA Energy, Truist, IBM, Georgia Power, American Family Insurance, Global Payments, Ticketmaster, and Delta Airlines. To learn more about Mercedes-Benz Stadium visit www.mercedesbenzstadium.com. Follow us on Facebook, Instagram and Twitter.

About the Home Depot Backyard

The Home Depot Backyard, Atlanta’s #BestBackyard, is an 11-acre multi-use greenspace in the heart of downtown, adjacent to Mercedes-Benz Stadium, that is full of unique opportunities for the local community and visitors alike. Serving the Atlanta community since 2018, the Home Depot Backyard provides a broad spectrum of programming for all audiences and has hosted a wide array of community events while also serving as the premier parking and tailgating destination for the Atlanta Falcons (NFL), Atlanta United (MLS), and other stadium events. The Home Depot Backyard focuses on three key pillars - Arts and Culture, Health and Wellness, and Inspired Learning - through offering a variety of activities from daily fitness classes to one-of-a-kind events focused on uplifting the community. To learn more about The Home Depot Backyard, visit thehomedepotbackyard.com or follow us at @thdbackyard on Facebook, Instagram, Twitter, and Tik Tok.

About NWSL Atlanta 2028

NWSL Atlanta 2028 is Atlanta’s new expansion franchise in the National Women’s Soccer League, which will begin play in 2028. NWSL Atlanta 2028 is owned by Arthur M. Blank, owner and chairman, Blank Family of Businesses, and is part of AMB Sports and Entertainment (AMBSE) comprised of the National Football League’s Atlanta Falcons, Mercedes-Benz Stadium, Major League Soccer’s Atlanta United FC, Atlanta Drive GC of TGL, WTGL Atlanta and PGA TOUR Superstore.