Executive Assistant

Activate Talent; United States; Remote; USD 50,000 - 75,000; Full time

Job summary

A leading company is seeking an Executive Assistant for a permanent remote role. The successful candidate will provide comprehensive support to executives, including managing schedules, travel arrangements, and project management. Candidates should have at least 3 years of experience in a similar administrative role and demonstrate strong organizational and communication skills.

Qualifications

• Minimum of 3 years experience in an executive assistant or similar role.
• Proficient in office software and communication tools.
• Experience in a remote work environment is a plus.

Responsibilities

• Provide comprehensive support to executives, managing schedules and correspondence.
• Draft emails, reports, and presentations with attention to detail.
• Manage travel arrangements and coordinate meetings.

Skills

Organizational skills

Time management

Communication

Problem-solving

Professionalism

Tools

Microsoft Office Suite

Job description

Position: Executive Assistant

Location: Remote

Responsibilities:

• Provide comprehensive support to executives, managing their schedules, itineraries, and correspondence.
• Draft and edit emails, reports, and presentations with attention to detail and professionalism.
• Coordinate meetings, including logistics, agendas, and taking minutes, ensuring all materials are prepared and shared timely.
• Manage travel arrangements including booking flights, accommodations, and creating detailed itineraries.
• Assist in project management, tracking progress and deadlines, and ensuring alignment across teams.
• Conduct research and compile data for decision-making and reporting purposes.
• Act as a liaison between executives and internal/external stakeholders, building relationships to promote effective communication.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements:

• Minimum of 3 years proven experience in an executive assistant or similar administrative role.
• Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and communication tools.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to work independently and handle multiple assignments in a fast-paced environment.
• Demonstrated problem-solving skills and a proactive approach to work.
• Prior experience in a remote work environment is a plus.

To be successful in this role, you will need:

• Expertise in calendar management and travel coordination.
• Strong interpersonal skills and the ability to maintain professionalism under pressure.
• Knowledge of project management principles is a plus.
• A positive attitude and a willingness to learn and grow within the organization.

• Permanent remote work