Executive Assistant

Medsien; United States; Remote; USD 6,900 - 10,000; Full time

Benefits offered by this job

Fully remote work opportunities

Competitive salary

Flexible vacation and PTO

Job summary

Medsien is seeking an organized Executive Assistant to support the CEO and COO in a fast-paced, remote-friendly environment. The role emphasizes structured coordination, clear communication, and meticulous organization to keep leadership priorities on track.

You will manage complex calendars, prepare materials, and handle confidential information with discretion, enabling effective decision-making. The position requires English fluency and Istanbul residency with Eastern US hours.

Qualifications

• Bachelor’s degree or higher.
• Experience in an Executive Assistant, Board Office, or senior-level coordination role.
• Excellent organizational and time management skills.
• High level of discretion and ability to handle confidential information.
• Excellent written and spoken English.
• Based in Istanbul and eligible for Eastern US time zone.
• Strong communication and collaboration abilities.

Responsibilities

• Act as the primary executive assistant to the CEO and COO, managing their daily agenda.
• Plan, coordinate and manage calendars, meetings, and travel in a dynamic environment.
• Organize and prepare meeting materials, presentations, and documentation on time.
• Record and maintain meeting minutes and decisions per governance standards.
• Coordinate complex travel arrangements and itinerary management.
• Ensure confidential handling and archiving of documents.

Skills

Executive support

Bachelor’s degree

Discretion

MS Office

Communication

Time management

English fluency

Eastern US hours

Istanbul resident

Education

Bachelor’s degree or higher

Tools

MS Office

Google Workspace

Job description

Medsien is the leading provider of scalable remote care management for a quality patient experience. Hundreds of organizations trust Medsien’s unparalleled technology solutions to implement exceptional remote care management programs, personalize every interaction, and improve the lives of the people who need it most. Based in San Francisco and venture-backed by top-tier investors, Medsien was founded to reimagine remote care management.

More than 60% of all U.S. adults--over 150 million people--live with at least one chronic condition, which requires dedicated, ongoing medical support outside the four walls of their doctor’s office. And yet, only 20% of these patients have access to remote care from the comfort of their homes, putting their health at significant risk. Together, we can save lives and create a real impact.

Medsien is a venture-backed healthcare SaaS company experiencing rapid growth and looking to expand our team. We are seeking an organized, motivated, and passionate Executive Assistant to join our team of talented and inspiring colleagues in a fast-paced environment.

The position focuses on ensuring well-structured coordination, clear communication, and the smooth execution of executive priorities. Through reliable organization, discretion, and professional support, you help ensure that leadership activities run efficiently and effectively.

This is where your contribution truly counts: if you value structure, collaboration, and continuous development, this role offers you the opportunity to support effective leadership through reliable coordination and structured organizational support.

Job Details

• Act as the primary executive assistant to the CEO and the COO, managing their daily agenda and acting as a trusted organizational partner,
• Plan, coordinate, and manage complex calendars, meetings, and travel arrangements in a highly dynamic environment,
• Organize and prepare meeting materials, presentations, and documentation in a timely and structured manner,
• Record and maintain meeting minutes, decisions, and official documentation in line with corporate governance standards,
• Track and follow up on action items and key decisions,
• Coordinate and manage business travel arrangements, including planning, logistics, and itinerary management,
• Ensure proper document management, archiving, and confidentiality of all processed information,
• Handle sensitive and confidential information with the highest level of discretion and integrity,
• Proactively anticipate needs, follow up on action items, and support effective decision-making.

Qualifications / Desired Skills

• Completed bachelor’s degree or higher,
• Proven experience in an Executive Assistant, Board Office, or similar senior-level coordination role,
• Exceptional organizational and time management skills, with the ability to manage multiple stakeholders and priorities,
• High level of discretion and ability to handle confidential and sensitive information,
• Excellent MS Office skills,
• Team spirit, resilience, and a strong sense of responsibility,
• Exceptional priority management, facilitation, and organizational skills,
• Passionate about problem-solving and believe in the power of collaboration,
• Strong communicator and collaborator,
• Thrives in ambiguity in a fast-paced, hyper-growth organization,
• A strategic thinker (you can see trends and prioritize across many opportunities),
• Ability to work with Eastern US time with typical work days from 16:00 to 00:00 Turkey time,
• Perfect English skills; both written and oral,
• Residing in Istanbul city center.

Benefits we offer

• Competitive salary
• Flexible vacation and PTO policies
• Fully remote work opportunities
• Training, mentorship, and coaching from leadership

Please bear in mind that:

• This is a permanent-term contractor job opportunity with Medsien Inc.
• This position is based in Istanbul, requiring 16:00-00:00 workdays.
• All interviews will be conducted in English and the candidates having less than advanced level of English will be directly eliminated from the process regardless of their technical skills and expertise.

Our Process

We’ll review your application along with all the others we receive and pick the top profiles for a screening call. In many cases due to time constraints and our candidate volume, only the short-listed candidates are contacted but we do consider each application carefully. If you have been selected as a short-listed candidate, we will contact you for a short screening call to get to know you better. If you don’t get a call, please don’t be disappointed! We receive many applications for each role and must prioritize who we speak to.

Employment at Medsien is based solely on a person’s merit and qualifications. We are committed to providing equal employment opportunities regardless of sex, age, race, color, national or ethnic origin, religion, marital status, pregnancy, sexual orientation, gender identity or expression, disability, age, citizenship, veteran or military status, and other legally protected characteristics.

Thank you for taking the time to apply for a position at Medsien!