Executive Assistant

RateHawk; United States; Remote; USD 100,000 - 140,000; Full time

Benefits offered by this job

Partial training support

Corporate English school

Group travel discounts

MyTime Day Off

Job summary

Emerging Travel Group is seeking a senior EA/BizOps professional to partner with the CCO, owning calendars, travel planning, and executive communications. The role requires comfort with data, dashboards, and cross-regional collaboration in a remote setup spanning Europe and CIS.

You will drive delivery across senior leadership, coordinate cross-functional projects, and maintain executive dashboards while improving workflows and processes to enable strategic outcomes.

Qualifications

• 3+ years of experience in a senior EA, operations, or BizOps role in a fast-paced environment.
• Strong organisational and analytical skills with comfort in data, dashboards, and reporting.
• Proven experience working with senior stakeholders and cross-functional teams.
• Excellent Microsoft Office and Google Workspace skills; experience with task management tools (Asana, Notion, or similar).
• Comfortable with AI tools in daily work and proactive in adopting new tools to improve workflows.
• Ability to work autonomously and make operational decisions without constant oversight.
• Advanced English & Russian.
• Nice to Have: experience in tech or travel-tech; experience building automated workflows (Make, Zapier, n8n, or similar).
• Flexible schedules and opportunity to work remotely; supportive team and internal training programs.

Responsibilities

• Manage the CCO’s calendar, prioritising high-impact topics and coordinating communications.
• Plan and execute travel end-to-end: annual calendar, complex itineraries, and real-time changes.
• Prepare executive materials: briefs, board presentations, leadership reviews.
• Plan and run team offsites: concept, agenda, venue, accommodation, transfers, and vendor coordination.
• Drive cross-functional project delivery; maintain dashboards and status reports for leadership visibility.
• Structure and improve internal workflows and planning processes; support cross-team coordination.

Skills

Executive support

Operations management

Cross-functional coordination

Dashboards & reporting

Advanced English

Russian language

AI tools

Autonomous work

Stakeholder management

Automation tools

Tools

Asana

Notion

Microsoft Office

Google Workspace

Job description

Emerging Travel Group is a global travel-tech company whose brands have been operating in over 220 source markets since 2010. We specialize in developing advanced online booking platforms for all types of clients — from individual tourists to travel agents and companies organizing business trips. Our solutions empower hoteliers to effortlessly showcase their accommodations, boosting visibility and attracting a broader audience.

Our mission is to create, distribute, and operate the most convenient travel products. We constantly innovate and break the rules of the highly complex travel industry to make travel more widely available for individuals, more rewarding for professionals, and simpler for everyone.

This is a senior role in a fast-growing commercial organisation of 500+ people spanning global regions, with the CCO overseeing 6 direct reports across international markets. You will be the operational backbone of the CCO, owning systems and driving cross-functional execution, not just supporting it. The work is fast-paced, the stakeholders are senior, and the expectations are high.

This is a full-time, remote position open to candidates residing in Europe and CIS.

Job Responsibilities:

• Executive Time & Priorities

  • Manage the CCO’s calendar, ensuring focus on high-priority strategic topics
  • Screen requests, coordinate communications, and structure meeting agendas
  • Own preparation of executive materials: decision briefs, board presentations, leadership reviews
  • Plan and manage all travel end-to-end: build the yearly travel calendar, source and coordinate complex itineraries across multiple destinations, and handle real-time changes

• Meeting & Communication Management

  • Take meeting notes, document decisions, and follow through on action items across leadership meetings
  • Communicate and conduct outreach on behalf of the CCO: maintain alignment and trust with senior leaders at C-level and MD level across regions, and represent him professionally via LinkedIn, email, and other channels
  • Plan and run team offsites end-to-end: concept, agenda, venue, accommodation, dining, transfers, rooming lists, and vendor coordination

• Project, Execution & Visibility

  • Drive delivery of key commitments across the CCO’s direct reports and senior leadership
  • Own end-to-end coordination of cross-functional projects: timelines, stakeholder alignment, delivery
  • Maintain dashboards, task trackers, and status reports for leadership visibility
  • Structure and improve internal workflows and planning processes; support cross-team coordination and information flow

• 3+ years of experience in a senior EA, operations, or BizOps role in a fast-paced environment

• Strong organisational and analytical skills. Comfortable with data, dashboards, and reporting

• Proven experience working with senior stakeholders and cross-functional teams

• Excellent Microsoft Office and Google Workspace skills, experience with task management tools (Asana, Notion, or similar)

• Comfortable with AI tools in daily work: research, drafting, summarising, data prep; proactively explores new tools and approaches to improve workflows

• Ability to work autonomously and make operational decisions without constant oversight

• Advanced English & Russian

• Nice to Have:

  • Experience in tech or travel-tech
  • Background in project management or operations coordination
  • Experience building automated workflows (Make, Zapier, n8n, or similar)

• Flexible schedules and opportunity to work remotely.

• Ambitious and supportive team who love what they do, appreciate each other, and grow together.

• Internal programs for adaptation and training, development of soft skills, and leadership abilities.

• Partial compensation for participating in external training and conferences.

• Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world.

• Corporate prices on hotels and travel services.

• MyTime Day Off - an extra non-working day without loss of compensation.

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