Executive Assistant

CHG; United States; Remote; USD 51,000 - 102,000; Full time

Benefits offered by this job

401(k) retirement plan with company do

Healthcare benefits

Flexible work schedules including work

Paid parental leave

Tuition reimbursement

Training resources

Job summary

CHG Healthcare, the parent of Locumsmart, is seeking an experienced Executive Assistant to support the CEO and Leadership Team. The role requires strong communication, calendar management, and travel coordination, with duties spanning reports, notes, and cross-team collaboration.

The ideal candidate will have 5+ years as an executive assistant, comfort with JIRA and the MS/GS toolset, and the ability to thrive in a fast-paced, distributed tech environment.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize effectively.
• Ability to pivot quickly as business needs change.
• Proficiency with JIRA, Microsoft Office Suite and Google Suite.
• Ability to work independently and with a team.
• Strong attention to detail.
• Ability to maintain confidentiality.

Responsibilities

• Administrative support for Locumsmart’s senior leaders.
• Manage the senior leaders’ calendars, schedule appointments, and coordinate meetings.
• Coordinate travel arrangements for CEO, including flights, hotels, and transportation.
• Manage email correspondence and respond on behalf of senior leadership when necessary.
• Prepare reports, presentations, and other documents as needed.
• Take notes and track action items in leadership meetings; ensure deadlines.
• Use JIRA to monitor and prioritize requests for Leadership team.
• Conduct research and compile information for various projects.
• Assist with special projects as needed.
• Plan internal events and regional leadership retreats; coordinate agendas.
• Handle confidential information with discretion and professionalism.
• Serve as liaison between senior leadership and other departments.
• Travel may be required.

Skills

Excellent communication

Organizational skills

Time management

Multitasking

Confidentiality

Problem solving

Education

Bachelor's degree in business/communication/related field

Tools

JIRA

Microsoft Office

Google Suite

Job description

Founded in 2008, Locumsmart provides web-based software-as-a-service solutions to the healthcare recruitment industry. The Locumsmart web-portal provides workflow automation, vendor management (VMS), and managed services provider (MSP) software for lowering costs, and increasing the efficiency of recruitment. Our clients include some of the largest hospital systems and staffing firms in the country.

We are seeking an experienced and professional Executive Assistant to provide high-level administrative support to our CEO and Leadership Team. The ideal candidate will have exceptional communication and organizational skills, as well as the ability to work independently in a fast-paced and agile environment. We are looking for a candidate with strong problem solving and decision making skills who is proactive and has exceptional interpersonal skills.

Responsibilities

• Administrative support for Locumsmart’s senior leaders.
• Manage the senior leaders’ calendars, schedule appointments, and coordinate meetings.
• Work in conjunction with corporate travel to coordinate travel arrangements, including booking flights, hotels, and transportation for CEO.
• Manage email correspondence and respond on behalf of the senior leadership when necessary.
• Prepare reports, presentations, and other documents as needed.
• Be present for meetings to take notes and action items for the Leadership team and hold the team accountable for deadlines.
• Use JIRA to monitor and prioritize incoming requests and tasks for Leadership team, ensuring that urgent matters are addressed in a timely manner.
• Conduct research and compile information for various projects.
• Assist with special projects as needed.
• Event planning for internal company events, including off-site Leadership team retreats, and other periodic team meetings held regionally across the country.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between senior leadership and other departments within the company.
• Travel may be required.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize effectively.
• Ability to pivot quickly as business needs change.
• Proficiency with JIRA, Microsoft Office Suite and Google Suite.
• Ability to work independently and with a team.
• Strong attention to detail.
• Ability to maintain confidentiality.

Preferred

• Knowledge and familiarity with Agile methodology, and related ceremonies.
• Proficiency with JIRA.
• Bachelor's degree in business, communication, or a related field.
• 5+ years of experience as an executive assistant, preferably supporting a CEO or other senior executive.
• Experience working at a high-growth technology company.
• Experience in the healthcare or staffing industries.
• Experience working in a company with a distributed workforce.
• Knowledge of VMS systems and technology.

We believe in fair compensation for all of our people, which is why our pay structure takes into account the cost of labor across U.S. geographic markets. For this position, we offer a pay range of $50,707 -- $102,003 annually, with pay varying depending on work location and job-related factors such as knowledge, position level and experience. During the hiring process, your recruiter can provide more information about the specific salary range for the job location.

CHG Healthcare offers starting salaries for sales positions in the form of total target compensation (TTC = base + commission + bonus), which includes base pay, commission, and bonuses. Sales positions receive short-term incentives through commission plans and bonuses. On the other hand, non-sales positions have starting salaries that consist of a base salary and short-term incentives through various bonus plans, which are paid out monthly, quarterly, or annually.

In return we offer:

• 401(k) retirement plan with company match.
• Traditional healthcare benefits such as medical and dental coverage, and some unique benefits like onsite health centers, corporate wellness programs, and free behavioral health appointments.
• Flexible work schedules - including work-from-home options available.
• Recognition programs with rewards including trips, cash, and paid time off.
• Family-friendly benefits including paid parental leave, fertility coverage, adoption assistance, and marriage counseling.
• Tailored training resources including free LinkedIn learning courses.
• Volunteer time off and employee-driven matching grants.
• Tuition reimbursement programs.

CHG Healthcare values a diverse and inclusive workforce. We welcome applicants of any race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status and individuals with disabilities as an affirmative action/equal opportunity employer. We are an at-will employer.

What makes CHG Different?

Since founding the locum tenens industry in 1979, CHG Healthcare has been dedicated to serving the healthcare workforce and making a difference in human lives. Through our family of brands—CompHealth, Weatherby Healthcare, Global Medical Staffing, Locumsmart, Nursesmart, Modio, and CareerMD—we provide healthcare staffing solutions, including temporary and permanent placement of physicians and allied health professionals. We also offer credentialing services, innovative staffing technology, and career resources that connect employers with healthcare professionals. Learn more at chghealthcare.com.