Executive Assistant

CHG Healthcare; Midvale (UT); Hybrid; USD 51,000 - 102,000; Full time

Benefits offered by this job

401(k) matching

Healthcare benefits

Flexible work schedules (work-from‑hom

Tuition reimbursement

Paid time off

Job summary

CHG Healthcare is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO and Leadership Team. The role emphasizes proactive problem solving, agile ceremonies, and coordinating confidential information in a fast-paced, distributed environment.

You will manage calendars, coordinate regional leadership meetings, and assist with special projects while traveling up to 50% as needed. Strong communication and organizational skills are essential.

Qualifications

• Experience supporting a CEO or senior executive is a plus.
• Strong written and verbal communication skills.
• Ability to manage calendars, travel and confidential information with discretion.

Responsibilities

• Manage the CEO’s calendar and coordinate meetings.
• Coordinate travel arrangements for the CEO, including flights and hotels.
• Manage email on behalf of the CEO and prepare reports/presentations.
• Take notes in leadership meetings and track action items.

Skills

Agile ceremonies

Communication

Organization

Multitasking

Adaptability

Independent work

Attention to detail

Education

Bachelor's degree

Tools

JIRA

Microsoft Office

Google Suite

Job description

Founded in 2008, Locumsmart provides web-based software-as-a-service solutions to the healthcare recruitment industry. The Locumsmart web-portal provides workflow automation, vendor management (VMS), and managed services provider (MSP) software for lowering costs, and increasing the efficiency of recruitment. Our clients include some of the largest hospital systems and staffing firms in the country.

We are seeking an experienced and professional Executive Assistant to provide high-level administrative support to our CEO and Leadership Team. The ideal candidate will have exceptional communication and organizational skills, as well as the ability to work independently in a fast-paced and agile environment. We are looking for a candidate with strong problem solving and decision making skills who is proactive and has exceptional interpersonal skills.

Responsibilities

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings
• Work in conjunction with corporate travel to coordinate travel arrangements, including booking flights, hotels, and transportation for CEO
• Manage email correspondence and respond on behalf of the CEO when necessary
• Prepare reports, presentations, and other documents as needed
• Be present for meetings to take notes and action items for the Leadership team and hold the team accountable for deadlines
• Conduct Agile ceremonies for the Leadership team
• Use JIRA to monitor and prioritize incoming requests and tasks for Leadership team, ensuring that urgent matters are addressed in a timely manner
• Conduct research and compile information for various projects
• Assist with special projects as needed
• Event planning for internal company events, including off‑site Leadership team retreats, and other periodic team meetings held regionally across the country
• Handle confidential information with discretion and professionalism
• Serve as a liaison between the CEO and other departments within the company
• Up to 50% travel may be required

Qualifications

• Knowledge and familiarity with Agile methodology, and related ceremonies
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Ability to multitask and prioritize effectively
• Ability to pivot quickly as business needs change
• Proficiency with JIRA, Microsoft Office Suite and Google Suite
• Ability to work independently and with a team
• Strong attention to detail

Preferred

• Bachelor’s degree in business, communication, or a related field
• 5+ years of experience as an executive assistant, preferably supporting a CEO or other senior executive
• Experience working at a high‑growth technology company
• Experience in the healthcare or staffing industries
• Experience working in a company with a distributed workforce
• Knowledge of VMS systems and technology
• Located in or ability to commute to New York City
• Proficiency in any of the following languages would be a plus: Spanish, Hindi, Tamil, Russian, Ukrainian

We believe in fair compensation for all of our people, which is why our pay structure takes into account the cost of labor across U.S. geographic markets. For this position, we offer a pay range of $50,707 – $102,003 annually, with pay varying depending on work location and job‑related factors such as knowledge, position level and experience. During the hiring process, your recruiter can provide more information about the specific salary range for the job location.

CHG Healthcare offers starting salaries for sales positions in the form of total target compensation (TTC = base + commission + bonus), which includes base pay, commission, and bonuses. Sales positions receive short‑term incentives through commission plans and bonuses. On the other hand, non‑sales positions have starting salaries that consist of a base salary and short‑term incentives through various bonus plans, which are paid out monthly, quarterly, or annually.

In return we offer:

• 401(k) retirement plan with company match
• Traditional healthcare benefits such as medical and dental coverage, and some unique benefits like onsite health centers, corporate wellness programs, and free behavioral health appointments.
• Flexible work schedules - including work‑from‑home options available
• Recognition programs with rewards including trips, cash, and paid time off
• Family‑friendly benefits including paid parental leave, fertility coverage, adoption assistance, and marriage counseling
• Tailored training resources including free LinkedIn learning courses
• Volunteer time off and employee‑driven matching grants
• Tuition reimbursement programs

CHG Healthcare values a diverse and inclusive workforce.

We welcome applicants of any race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status and individuals with disabilities as an Affordante Action/Equal Opportunity Employer. We are an at‑will employer.

What makes CHG Different? You.