Executive Assistant

Management & Training Corporation; United States; On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health, dental, vision, prescription,

life insurance

Short & long-term disability

401(k) retirement plan

Paid time off and paid holidays

Professional development assistance

Career advancement opportunities

Job summary

Management & Training Corporation is seeking a detail-oriented administrative assistant to support the Tongue Point Job Corps Center in Astoria, OR. You will perform clerical and secretarial duties with discretion, handling correspondence, reports, and scheduling for officials and staff.

The role requires maintaining confidentiality, managing calendars, taking minutes, and coordinating meetings. A high school diploma or GED is required, with an associate degree preferred and typing speed of 70

Qualifications

• Transcription of correspondence, reports, and documents.
• Maintain confidentiality of sensitive facility information.
• Answer phones and direct visitors when needed.
• Maintain calendar, schedule and take meeting minutes.
• Coordinate meeting logistics and attendees.
• Prepare reports and special documents.

Responsibilities

• Performs administrative, secretarial and clerical duties with discretion.
• Maintain confidentiality of sensitive facility information.
• Receive calls and visitors, directing to the right person.
• Maintain calendar, schedule appointments and take minutes.
• Coordinate meeting arrangements including time and place.
• Prepare special reports and maintain logs.

Skills

Typing 70 wpm

Secretarial skills

Discretion

Education

High school diploma or GED

Associate degree preferred

Associate degree in business administration preferred

Tools

Microsoft Office Suite

Job description

Wage - $22.85 per hour

Schedule – Full Time, 8hr shifts, Monday – Friday

Our staff also enjoy these benefits:

• Health, dental, vision, prescription drug and life insurance
• Short & long-term disability
• 401(k) retirement plan
• Paid time off and paid holidays
• Professional development assistance
• Career advancement opportunities

MTC is proud to operate the Tongue Point Job Corps Center in Astoria, OR where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people’s lives and we want YOU to join our team!

What you will be doing: You’ll be responsible for performing a variety of clerical and administrative duties which require extreme discretion, in compliance with government and management directives.

Essential functions:

• Performs a variety of administrative, secretarial, and clerical duties, including transcription of correspondence, compiling reports, and preparing other documents.
• Maintain confidentiality with sensitive facility information.
• Receive telephone calls and visitors; tactfully refer them to the proper individual if the director is not available.
• Maintain calendar of events, schedule, appointments, and take minutes of meetings.
• Coordinate meeting arrangements such as time, place, and attendees and subject matter.
• Maintain correspondence control log and coordinate preparation of special reports.

Education and Experience Requirements:

• High school diploma or GED, Associate degree preferred and four (4) years clerical experience, and computer proficiency required.
• Associate degree in business administration preferred. Type 70 words a minute.
• Valid driver’s license in the state of work with an acceptable driving record required.

Why: Make a positive impact in your community by doing meaningful work that results in a rewarding career.

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process.

If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through [e-mail] or 801-693-2888.