Executive Assistant

Camgian Corporation; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Camgian Corporation in Starkville, MS seeks an Executive Assistant to provide high-level admin support to the CEO, with secondary support to senior staff and corporate office. The role is on-site and reports to the CFO.

The ideal candidate will demonstrate strong judgment, superb written and verbal communication, and the ability to balance multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree required.
• 5+ years of related experience in executive assistant role or supporting multiple executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Working knowledge of MS Forms, SharePoint, Teams, and OneDrive a plus.
• Ability to communicate effectively and professionally.

Responsibilities

• Calendar and Schedule Management: Managing complex, high-volume calendars and resolving conflicts.
• Travel and Logistics: Coordinating domestic and international travel for the CEO and senior staff.
• Communication Management: Acting as the primary point of contact and drafting correspondence for the CEO.
• Document Preparation: Creating, editing, and formatting reports, memos, spreadsheets, and presentations.

Skills

Advanced MS Office

Calendar management

Communication skills

Time management

Discretion

Gatekeeping

Education

Bachelor’s degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Teams

OneDrive

Job description

The Executive Assistantprovideshigh-level administrative supportprimarilyto the CEO, secondarily to theCamgianSenior Staff members, and tertiary to the corporate office. Reporting directly to the CFO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and externalrelations efforts, andoversees special projects. The Executive Assistant must be creative and enjoy workingin a fast-pacedenvironment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability tomaintaina realistic balance among multiple priorities. This is an on-site position based out of our Corporate Headquarters in Starkville, MS.

Key Responsibilities:

• Calendar and Schedule Management:Managing complex, high-volume calendars, prioritizing meetings, and resolving scheduling conflicts to maximize executive efficiency.

• Travel and Logistics:Coordinating domestic and international travelfor the CEO, and senior staff members where needed. Travelincludesflights, accommodation, transportation, andpostingitinerarieson calendars.

• Communication Management:Acting as the primary point of contact, screening emails and phone calls, and drafting correspondence on behalf of theCEO.Must have excellent communication and time management skills; proven ability to meet deadlines.

• Document Preparation:Creating, editing, and formatting reports, memos, spreadsheets, and presentations for meetings.

• Meeting Coordination:Organizingcompany quarterlymeetings,senior staff meetings, andthe company Launch each year, including taking minutes and following up on action itemswhererequired.AlsoassistingHR with coordinating scheduled training.

• Confidentiality and Discretion:Handling sensitive company, financial, and personnel information with high discretion.

• Administrative Support:

• Reconcilingexpenses, filing documents, ordering supplies,and preparing expense reports for the CEO.

• Sustain a daily calendar of meetings and events for senior staff check-in meetings.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, specialprojectsand other documents in support ofobjectivesfor the organization.

• Screen incoming telephone calls; take and deliveraccuratemessages; respond to requests by gathering and providinginformation,andreferring non-routine calls to theappropriatepersonnel.

• Conserve the Executive’s time by reading, researching,collectingand analyzing information as needed, in advance.

• Completeadhocprojects as assigned – such as personal events and/or family needs.

• Gatekeeping:Prioritizing incoming requests to protect theCEO’stime.

Skills and Qualifications:

• Bachelor’s degreerequired

• 5+ years of related experiencerequiredin working in an executive assistant roleand/orsupportingmultipleexecutives.

• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

• Working knowledge of MS Forms, SharePoint,Teams,and OneDrive a plus

• Ability to communicate effectively and professionally.

Preferred Attributes:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

• Commitment to excellence - perform duties at the highest level possible on a consistent basis.

• Excellent communicator - able to interact with people of all levels in a confident, professional manner.

• Demonstrate ability and temperament to work with sensitive information.

• Team player - have team-oriented experience and approach.

• Service focus - dedicated to meeting the expectations of the CEO and other senior executives bymaintainingeffective relationships with interested parties.

• Ability to think outside of the box with a sense of urgency.