Executive Assistant

Liebherr Group; Tupelo (MS); Remote; USD 41,000 - 52,000; Full time

Benefits offered by this job

Major medical

Dental and vision insurance

401K with company match

Paid vacation and personal days

Job summary

Liebherr-America, Inc. in Tupelo, MS seeks an experienced Executive Assistant to support the Logistics Center Director and senior management. You will manage calendars, coordinate meetings, respond to inquiries, and prepare presentations, reports, and communications.

The role includes travel planning (domestic/international up to 15%), and involvement in administrative projects while enabling a hybrid/telework eligible arrangement.

Qualifications

• High School diploma or equivalent and 4+ years’ experience as an Executive Assistant reporting directly to Senior Management.
• Domestic and international travel up to 15% of the time.
• This position is working from home eligible.

Responsibilities

• Manage and maintain complex calendars, appointments, and meeting schedules for the Logistics Center Director.
• Coordinate internal and external meetings, including agendas, materials, and minutes.
• Screen, prioritize, and respond to correspondence, emails, and phone inquiries.
• Prepare presentations, reports, dashboards, and executive communications.
• Coordinate travel arrangements, itineraries, accommodations, and expense reporting.
• Support site leadership with admin activities and special projects.

Skills

Calendar management

Travel coordination

Executive support

Email management

Meeting minutes

Vendor coordination

Document management

Interdepartmental liaison

Education

High School diploma

Job description

Provides administrative support to the Executive Management and all supporting departments.

• This position is not eligible for sponsorship. Applicants must be legally authorized to work in the United States without the need for current or future sponsorship.

Responsibilities

Essential Job Duties:

Executive Support

• Manage and maintain complex calendars, appointments, and meeting schedules for the Logistics Center Director.


• Coordinate internal and external meetings, including preparation of agendas, meeting materials, and minutes.


• Screen, prioritize, and respond to correspondence, emails, and telephone inquiries.


• Prepare presentations, reports, dashboards, and executive communications.


• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.

Administrative Operations

• Support the leadership team with administrative activities and special projects.


• Maintain confidential records, documents, and personnel-related information.


• Organize and manage site events, leadership visits, customer meetings, and employee engagement activities.


• Manage purchasing requests, office supplies, and vendor coordination for administrative services.


• Maintaining corporate credit card, and monthly reconciliation of charges.


• Ensure accurate filing and document management in accordance with company policies.

Communication & Coordination

• Act as a liaison between site leadership, employees, customers, suppliers, and corporate functions.


• Facilitate communication across operations, warehouse, transportation, customer service, and support departments.


• Coordinate leadership meetings, operational reviews, and town hall sessions.


• Support onboarding activities for new management team members and visitors.

Reporting & Project Support

• Assist in the preparation of operational KPI reports and management presentations.


• Track action items from leadership meetings and ensure timely follow-up.


• Support continuous improvement initiatives and site projects through administrative coordination.


• Collect and organize data required for audits, compliance reviews, and business reporting.

Competencies

Education and Experience:

• High School diploma or equivalent and a minimum of 4+ years’ experience as an Executive Assistant reporting directly to SeniorManagement.

Additional Requirements:

• Travel domestically and internationally up to 15% of the time.


• Ability to obtain and maintain a valid driver’s license and passport.


• This position is working from home eligible.

Our Offer

Pay Range:

$29.47 - $37.51

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.

Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information.

One Passion. Many Opportunities.