Contract Administrator

Liebherr Group; Newport News (VA); On-site; USD 72,000 - 82,000; Full time

Job summary

Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. The Contract Administrator supports domestic and international sales teams by handling RFQ responses, supplier quotations, and contract administration duties in alignment with ISO 9001 and internal controls. This role requires travel up to 20% and a strong command of MS Office.

The position offers a path within a global organization known for heavy equipment manufacturing and a comprehensive benefits package.

Qualifications

• Bachelor's degree in business or related discipline with 2–4 years of related experience.
• Contract administration experience in heavy equipment, OEM, or industrial manufacturing.
• Proficient in Microsoft Office; advanced Excel required.

Responsibilities

• Responds to RFQs related to Liebherr’s mining products and coordinates quotations with suppliers.
• Assists with administration of existing contracts and KPI reporting to ensure compliance.
• Develops and reviews Authorization To Manufacture (ATM) documents and manages the approval process.
• Maintains documentation such as price lists, project lists, sales forecasts, and standard offer forms.
• Collaborates with Sales Administration and Quality Assurance on ISO 9001 implementation activities.
• Liaises with Accounting for cash flow, forecasting, and budgeting; participates in internal control reviews.

Skills

Advanced Excel

MS Office Suite

Education

Bachelor's degree in Business or related field

Tools

Microsoft Office

Job description

The Contract Administrator supports the efforts of Liebherr’s domestic and international sales teams byperforming the following duties.

Responsibilities

Essential Job Duties:

• Responds to internal Requests for Quotes (RFQ’s) related to the supply of Liebherr’s mining products.
• Requests labor and supply quotations from key suppliers to support Liebherr’s MARC, cost cap, and commercial proposals.
• Assists with the administration of existing contracts including the monthly calculation of Key
• Performance Indicators (KPI’s) to determine compliance with contractual obligations.
• Assists with the development of Authorization To Manufacture (ATMs) which define the equipment specifications that fulfill customer requirements
• Organizes the Authorization To Manufacture (ATM) review and approval process.
• Creates and manages demand for direct ship purchased material in accordance with contractual requirements.
• Organizes and ensures timely and accurate invoices in accordance with contractual terms.
• Assists with stock cube management of finished goods.
• Maintains key documents such as the Price List, Project List, Sales Forecast, standard offer forms, and performance guarantee documents.
• Assists the Sales Administration and Quality Assurance departments with implementation activities involving ISO 9001.
• Acts as the Business Management System Key User.
• Administers the Sales SharePoint Site.
• Liaises with Accounting and Controlling for Cash flow and Sales Forecast Budgeting.
• Acts as the Internal Controls (ICS) representative for Sales.
• Conducts annual ICs reviews, recommends process changes in accordance with internal control requirements, and participates in ICs audits as required.

Responsibilities

Education and Experience:

• Bachelor's degree (B. A.) from four-year College or University in a Business related discipline with two to four years related experience and/or training; or equivalent combination of education andexperience.
• Contract administration experience, preferably in heavy equipment, OEM, or industrial manufacturing.
• Hands-on experience with Microsoft Office Suite (advanced Excel required).

Additional Requirements:

• Travel domestically and internationally up to 20% of the time.
• Ability to obtain and maintain valid driver’s license and passport.

Our Offer

Pay Range: $72,000-$82,000/yr

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.

Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information.

One Passion. Many Opportunities.