Executive Assistant

PPC Partners Inc.; Town of Wrightstown (WI); On-site; USD 42,000 - 66,000; Full time

Job summary

PPC Partners Inc. is seeking an Executive Administrative Assistant to support executive leadership with scheduling, meeting coordination, and project support. The role involves preparing reports, handling confidential documents, and coordinating on- and off-site events.

The position emphasizes professionalism, communication, and adherence to safety goals. The role requires strong Microsoft Office skills, excellent written and verbal communication, and a proven ability to work independently while

Qualifications

• High school diploma or equivalent required.
• Higher education in a related field preferred.
• 3+ years experience with executives.

Responsibilities

• Serve as a liaison between the Executive Office and internal departments, ensuring timely and professional communication
• Compose correspondence, reports, and presentations as requested by executive leadership
• Record and transcribe meeting minutes; distribute notes and other confidential documents
• Create agendas and organize logistics for executive-level meetings
• Manage on- and off-site event planning (includes location booking, travel arrangements, catering, and materials preparation)
• Exercise authority to make purchases in support of administrative and meeting functions, within established budgetary guidelines
• Assess personal development needs and pursue growth opportunities through internal or external education
• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Skills

Microsoft Office

Communication

Interpersonal skills

Independent work

Attention to detail

Confidentiality

Education

High school diploma

Higher education in related field preferred

Tools

Excel

Word

Outlook

Teams

Job description

Role, Function & Organization

The Executive Administrative Assistant provides high-level administrative support to executive leadership, assisting with scheduling, meeting coordination, communication, and project support. This role also helps manage special initiatives and other internal and external processes. The position works closely with leadership, internal departments, and external parties to ensure smooth and efficient executive operations.

The Executive Administrative Assistant provides high-level administrative support to executive leadership, assisting with scheduling, meeting coordination, communication, and project support. This role also helps manage special initiatives and other internal and external processes. The position works closely with leadership, internal departments, and external parties to ensure smooth and efficient executive operations.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant’s Heart – Focus on the Needs of Others, Wisdom – Insightful, Integrity – Honesty and Trustworthy, Courage – Decisive and Confident in Others, Humility – Modest and Respectful, Passion – Unfailing Dedication

Essential Duties & Responsibilities

• Serve as a liaison between the Executive Office and internal departments, ensuring timely and professional communication
• Compose correspondence, reports, and presentations as requested by executive leadership
• Record and transcribe meeting minutes; distribute notes and other confidential documents

Event Coordination & Planning

• Create agendas and organize logistics for executive-level meetings
• Manage on- and off-site event planning (includes location booking, travel arrangements, catering, and materials preparation)

Operations & Professional Development

• Exercise authority to make purchases in support of administrative and meeting functions, within established budgetary guidelines
• Assess personal development needs and pursue growth opportunities through internal or external education

Safety/Hazard Recognition & Elimination

• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications & Requirements

• High school diploma/equivalent required
• Higher education in a related field preferred
• 3+ years experience with executives

Experience, Skill, & Abilities

• Positive safety attitude and personal integrity – both are non-negotiable
• Ability to work independently
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Strong interpersonal skills; ability to interact with all levels of the company and customers
• Ability to see details and recognize errors, working within precise standards of accuracy
• Capable of maintaining important information confidential