Executive Assistant

Scottish Rite for Children; Town of Texas (WI); On-site; USD 45,000 - 70,000; Full time

Job summary

Scottish Rite for Children in Dallas seeks an Executive Assistant to support the Vice President of Research and Director of the Hip Center. You will manage phone calls, coordinate meetings, travel, and agendas, and assist with minutes and confidential correspondence.

The role requires strong communication, organization, and independence, with a Bachelor’s degree and at least 2 years of EA experience. Proficiency in Microsoft Office is essential for daily tasks.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree required.
• Must have at least 2 years of Executive Assistant experience.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Ability to work independently.

Responsibilities

• Assist the Vice President of Research and Director of the Hip Center to perform their duties effectively.
• Answer and transfer phone calls, screening when necessary.
• Coordinate and schedule meetings, travel, and appointments for the executive and physician.
• Prepare agendas and schedules for meetings.
• Attend meetings and prepare minutes as needed.
• Respond to and resolve administrative inquiries and questions, perform other duties as assigned.
• Prepare and submit expense reports for the Research Department on a monthly basis.
• Welcome and direct visitors and Scottish Rite for Children staff.
• Treat all confidential material in a responsible and confidential manner.

Skills

Communication skills

Interpersonal skills

Microsoft Office

Organizational skills

Independent work

Education

Bachelor's degree

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Executive Assistant – Job Details

Location: Dallas – Hospital

Hours: Monday – Friday 8:00am – 5:00pm

Responsibilities

• Assist the Vice President of Research and Director of the Hip Center to perform their duties effectively.
• Answer and transfer phone calls, screening when necessary.
• Coordinate and schedule meetings, travel, and appointments for the executive and physician.
• Prepare agendas and schedules for meetings.
• Attend meetings and prepare minutes as needed.
• Respond to and resolve administrative inquiries and questions, perform other duties as assigned.
• Prepare and submit expense reports for the Research Department on a monthly basis.
• Welcome and direct visitors and Scottish Rite for Children staff.
• Treat all confidential material in a responsible and confidential manner.

Qualifications

• High school diploma or equivalent required.
• Bachelor's degree required.
• Must have at least 2 years of Executive Assistant experience.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems.
• Ability to work independently.

EEO Statement

Scottish Rite for Children is an equal opportunity employer.