Executive Assistant

Hogan Lovells; Town of Charlotte (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Hogan Lovells Cadwalader is seeking an experienced, full-time Executive Assistant for our Charlotte office to support the Office Managing Partner and a team of attorneys. You will handle calendar management, travel arrangements, expense reporting, and time entry in InTapp while maintaining confidentiality of client matters.

The role requires 3–5 years of administrative experience, strong English communication, and proficiency in Word and Excel.

Qualifications

• Three to five years of administrative experience.
• Knowledge of Microsoft Word and Excel.
• Ability to proofread typed material for grammatical, typographical and spelling errors.

Responsibilities

• Establish and maintain heavy calendar and deadline reminder systems.
• Coordinate internal and external meetings.
• Read, sort and prioritize incoming email.
• Make travel arrangements.
• Prepare and manage expense reimbursements using Chrome River.
• Input attorney time entries into InTapp and liaise with Billing.

Skills

Executive support

Administrative experience

Interpersonal skills

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Job description

Hogan Lovells Cadwalader is seeking an experienced, full‑time Executive Assistant for our Charlotte office. As a vital member of the team, this role is dedicated to delivering exceptional client service while enabling our attorneys to focus on client work. The Assistant performs a broad range of essential administrative and organizational tasks, consistently producing high‑quality work and providing outstanding support to the Office Managing Partner of the Charlotte office as well as a group of attorneys at the Firm.

Responsibilities

• Establish and maintain heavy calendar and deadline reminder systems.
• Coordinate internal and external meetings.
• Read, sort and prioritize incoming email.
• Make travel arrangements.
• Prepare and manage expense reimbursements by using Chrome River.
• Input attorney time entries into InTapp system and work closely with the Billing Department.
• Work closely with the Business Development team.
• Input correspondence, memoranda, legal documents and forms utilizing Microsoft Word.
• Screen telephone calls, accurately recording and relaying telephone messages.
• Observe confidentiality of client matters.
• Maintain department files.
• Operate standard office equipment including copiers and scanners.
• Perform other related duties, as assigned.

Qualifications

• Three (3) to five (5) years of administrative experience.
• Knowledge of Microsoft Word and Excel.
• Ability to proofread typed material for grammatical, typographical and spelling errors.
• Necessary interpersonal skills and superior command of the English language to communicate and follow instruction effectively.
• Strong organizational skills.
• Availability to work overtime when needed.
• Bachelor’s degree preferred.

Hogan Lovells Cadwalader is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells Cadwalader complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [e-mail].