EXECUTIVE ASSISTANT

Universal Hospital Services Inc.; Tennessee; On-site; USD 40,000 - 65,000; Full time

Job summary

A prominent healthcare provider is seeking an Executive Assistant to support the Senior Vice President and leadership team at their psychiatric residential treatment hospital. This role involves high-level administrative support, project management tasks, and facilitating effective communication within the organization. The ideal candidate will have relevant experience and strong organizational skills, contributing to a therapeutic and collaborative work environment.

Benefits

Competitive compensation and generous paid time off

Excellent medical, dental, vision, and prescription drug plans

401(k) with company match and discounted stock plan

Career development opportunities

Qualifications

• 1-3 years of executive assistant or related experience required.
• Healthcare EA experience preferred.
• Knowledge of behavioral health management is a plus.

Responsibilities

• Provide day-to-day administrative support to the SVP and leadership team.
• Take clear, actionable notes in meetings and track project deadlines.
• Prepare dashboards and progress reports for divisional leaders.

Skills

Organizational Skills

Analytical Skills

Communication

Education

High school diploma or GED

Bachelor's degree preferred

Job description

Responsibilities

Hermitage Hall is one of Middle Tennessee's largest stand-alone psychiatric residential treatment hospitals. It has provided services to families for over 30 years and is licensed by the Tennessee Department of Mental Health and Substance Abuse Services as a mental health residential treatment center for adolescents. Located southwest of downtown Nashville, off I-65 at the Wedgewood exit, away from the congestion of downtown Nashville, our team of over 130 high-quality employees describes working here as family-oriented, therapeutic, and value-clarifying. Our nurses, mental health assistants, psychiatrists, and therapists serve hundreds of adolescents annually, with the common goal of treating and healing trauma and building resiliency in adolescents.

The Executive Assistant position supports the Senior Vice President and broader leadership team. This role combines high-level administrative support with project management and coordination responsibilities.

Job Duties/Responsibilities:

• Provide day-to-day administrative support to the SVP, including calendar management, meeting coordination, and travel arrangements.
• Take clear, actionable notes in leadership and cross-functional meetings.
• Prepare and process expense reports accurately and promptly.
• Track project deadlines, compile data, and assist in project management tasks.
• Lead planning and tracking of key initiatives within the division.
• Develop project scopes, goals, timelines, and performance indicators.
• Prepare dashboards, progress reports, and impact summaries for divisional leaders and support staff.
• Identify project risks, coordinate resources, and ensure timely execution.
• Serve as a project liaison between divisional leaders, facility staff, and stakeholders.

Benefit Highlights:

• Challenging and rewarding work environment
• Competitive compensation and generous paid time off
• Excellent medical, dental, vision, and prescription drug plans
• 401(k) with company match and discounted stock plan
• SoFi student loan refinancing program
• Career development opportunities within UHS and its subsidiaries; more information available at benefits.uhsguest.com

About Universal Health Services

One of the nation’s largest and most respected healthcare providers, UHS has built an impressive record of achievement. With annual revenues of $15.8 billion in 2024, UHS is recognized as one of the World’s Most Admired Companies by Fortune and is listed in Forbes’ ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS employs approximately 99,000 staff and operates hospitals, behavioral health facilities, outpatient and ambulatory care centers, insurance offerings, physician networks, and related services across the U.S., Washington, D.C., Puerto Rico, and the UK. Visit www.uhs.com for more information.

Qualifications

Requirements:

• High school diploma or GED required; bachelor’s degree preferred.
• 1-3 years of executive assistant or related experience required; healthcare EA experience preferred.
• Knowledge of behavioral health management is a plus.
• Ability to manage multiple priorities with strong analytical and administrative skills.

EEO Statement

UHS subsidiaries are committed to providing a respectful environment with equal employment opportunities for all applicants and employees, regardless of race, color, religion, age, sex, gender identity, sexual orientation, disability, veteran status, or other protected characteristics.

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Pay Transparency

UHS complies with applicable laws requiring wage or salary range disclosures and bases salary offers on education and experience.