Executive Assistant

Nbutexas; Tampa (FL); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Competitive salary $90,000–$100,000

Medical, dental, and vision benefits

Paid time off and holidays

401(k) with company match

Direct work with C-level leadership

High-visibility role in multi-unit QSR

Opportunity to impact the business

Job summary

Nbutexas is seeking an experienced Executive Assistant to support C-level leadership in a fast-paced, multi-unit QSR organization. The ideal candidate is proactive, highly organized, and experienced supporting senior executives in QSR, restaurant, hospitality, or multi-unit environments.

This is a full-time, exempt role with opportunities to work directly with senior leadership, shaping high-visibility initiatives across the business.

Qualifications

• 5+ years of Executive or senior administrative experience.
• Experience directly supporting C-suite executives.
• QSR, restaurant or hospitality background preferred.
• Manage complex calendars, meetings, and changing priorities.
• Coordinate travel, logistics, and executive communications.
• Discretion with confidential information and professionalism.
• Strong written and verbal communication and time management.

Responsibilities

• Manage calendars, meetings, appointments, and shifting priorities for executives.
• Coordinate business and personal travel, itineraries, and logistics.
• Prepare meeting materials, agendas, talking points, and communications.
• Track action items, deadlines, and follow-ups with stakeholders.
• Liaise between executives, internal teams, Franchisees, vendors, and partners.
• Assist with personal tasks and errands as needed while maintaining discretion.
• Support with scheduling and productivity tools to optimize workflow.

Skills

Executive support

Calendar management

Travel coordination

Meeting materials

Communication

Discretion

Microsoft Office

Google Workspace

Problem solving

Tools

Microsoft Office

Google Workspace

Job description

We are seeking an experienced Executive Assistant to support C-level leadership within a fast-paced, multi-unit Quick Service Restaurant (QSR) organization. The ideal candidate is proactive, highly organized, and experienced supporting senior executives in a QSR, restaurant, hospitality, or multi-unit environment.

Executive Assistant Benefits

• Competitive $90,000–$100,000 annual salary, based on experience
• Full-time, exempt position
• Medical, dental, and vision benefits
• Paid time off and paid holidays
• 401(k) with company match
• Opportunity to work directly with C-level executive leadership
• High-visibility role within an established multi-unit QSR organization
• Opportunity to become a trusted partner to senior leadership and make a direct impact on the business

EA Requirements & Expectations

• 5+ years of Executive Assistant, Personal Assistant, or senior-level administrative experience
• Previous experience directly supporting C-suite executives, CEOs, or senior leadership
• QSR, restaurant or hospitality experience needed
• Manage complex executive calendars, meetings, appointments, and changing priorities
• Coordinate business and personal travel, accommodations, transportation, itineraries, and logistics
• Prepare meeting materials, agendas, presentations, talking points, and executive communications
• Track action items, deadlines, commitments, and follow-ups
• Serve as a professional liaison between executives, internal teams, Franchisees, vendors, and outside partners
• Assist with personal appointments, reservations, errands, purchases, deliveries, and other executive needs
• Handle confidential business and personal information with the highest level of discretion and professionalism
• Strong proficiency with Microsoft Office, Google Workspace, calendars, scheduling, and productivity tools
• Exceptional communication, organization, time-management, and problem-solving skills
• Must be proactive, resourceful, detail-oriented, and comfortable working independently
• Ability to remain calm and organized while managing multiple priorities in a fast-paced QSR environment
• Must be located in the Tampa, FL area with reliable transportation for local, in-person support
• Flexibility for occasional evening or weekend support when neede