Executive Assistant

Avispa Technology; Sunnyvale (CA); Remote; Full time

Job summary

A leading professional networking company is seeking an Executive Assistant for their expanding global sales organization. This remote position supports the executive team by managing schedules, coordinating travel, and preparing materials for meetings, ensuring smooth operations in a fast-paced environment.

Qualifications

• 4+ years of experience in an administrative or coordination role.
• Experience with project and budget management.
• Expert knowledge of MS Office and cloud-based tools.

Responsibilities

• Manage multiple calendars and resolve scheduling conflicts.
• Coordinate travel arrangements and meetings for the executive team.
• Prepare information for presentations and meetings.

Skills

Communication

Teamwork

Organizational Skills

Project Management

Budget Management

Flexibility

Technical Adaptability

Tools

Salesforce.com

Oracle

Selectica

MS Office (Outlook, Word, PowerPoint, Excel)

Job description

Administrative | Remote in Sunnyvale, CA | Full Time, Contract, and Temporary | From $35.00 to $45.00 per hour

Job Description

• Hourly pay: $35-$45/hr (Pay varies based on the candidate's experience and location)
• Worksite: Leading professional development and networking company (Remote, Candidates must be located in the United States, Must work Central Time office hours, Need flexibility with the hours)
• 40 hours/week, 6 Month Assignment

A leading professional networking company seeks an Executive Assistant. The successful candidate will support a large, rapidly expanding global sales organization. The company offers a great work environment!

• Collect and prepare information used for presentations and meetings for executive staff.
• Plan, organize, and manage multiple calendars (resolve overlapping commitments and protect time for priorities).
• Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites.
• Answer phones, screen and document incoming calls, and redirect requests to optimize the management team.
• Reconcile expense reports and purchase requisitions submissions.
• Work with HR, Finance, Legal, and other groups on reporting and reconciliation.
• 4+ years of experience working at the senior or executive level in an administrative or coordination role.
• Experience with project and budget management.
• Experience with Salesforce.com, Oracle, Selectica, or cloud-based performance assessment tools.
• Experience supporting a large, rapidly expanding global sales organization.
• Expert knowledge of MS Office (Outlook, Word, PowerPoint, and Excel).
• Demonstrated communication, teamwork, and organizational skills.
• Ability to quickly learn and adapt to new technologies and processes.
• Ability to create and modify processes and scale best practices across the organization.
• Ability to confidently interact with senior and executive-level management and work in a fast-paced, startup environment.