Executive Assistant

24 Seven Talent; United States; Remote; Full time

Job summary

A leading company is seeking a detail-oriented Executive Assistant to support senior executives in a dynamic environment. This fully remote role involves managing complex schedules, coordinating travel logistics, and providing administrative support. Ideal candidates will have strong organizational skills and over 3 years of experience in similar roles.

Qualifications

• 3+ years of executive assistant or high-level administrative experience.
• Proven ability to manage complex calendars and travel logistics.
• Experience with budget tracking and invoice management is a plus.

Responsibilities

• Manage high-volume calendars across multiple time zones.
• Prepare and track expense reports and invoices.
• Maintain strong communication with internal stakeholders.

Skills

Attention to detail

Organizational skills

Job description

Location: Fully Remote (Candidates local to Plano, TX preferred, but not required)

Pay Rate: $25–30/hr.

Schedule: 40 hours/week; If local to Plano, team is in-office Tuesday–Thursday

We are seeking a proactive and detail-oriented Executive Assistant to support senior-level executives in a fast-paced, global environment. This fully remote role offers the opportunity to manage complex calendars, coordinate global travel, and oversee key administrative functions for a high-performing team. Candidates based in the Plano, TX area are welcome to work in-office on a hybrid schedule, but this is not required.

Responsibilities:

Calendar & Meeting Management

• Manage high-volume calendars across multiple time zones, including day-to-day scheduling, recurring meetings, and global travel blocks
• Act as a gatekeeper, prioritizing requests and proactively resolving scheduling conflicts
• Anticipate executive needs and take initiative on tasks with minimal supervision

Departmental Support

• Route or respond to correspondence, escalating only when necessary
• Coordinate team events, meetings, celebrations, and off-sites
• Prepare and track expense reports, invoices, and department budgets
• Set up new vendors (local and international) and collaborate with Accounts Payable
• Partner closely with other EAs and administrative staff across the organization
• Provide support for visiting functional team members and board-related activities
• Maintain strong communication with internal and cross-functional stakeholders, including Business Marketing Units (BMUs)
• Plan and book comprehensive travel arrangements, including international flights and accommodations
• Partner with internal immigration teams to manage visa documentation
• Prepare detailed travel itineraries and ensure compliance with international travel regulations
• Maintain records for passports and visa documentation

Qualifications:

• 3+ years of executive assistant or high-level administrative experience
• Proven ability to manage complex calendars and travel logistics across time zones
• Strong attention to detail, discretion, and organizational skills
• Experience with international travel and visa coordination preferred
• Familiarity with budget tracking and invoice management is a plus
• Comfortable working independently and in cross-functional environments

Please apply with your most updated resume!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Services

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