Executive Assistant

Spectrum Brands; St. Louis (MO); On-site; USD 90,000 - 120,000; Full time

Job summary

Spectrum Brands in St. Louis, MO seeks an experienced Executive Assistant to partner with the President. The role requires handling confidential matters, coordinating a global calendar, arranging travel, and supporting strategic engagements.

You will act as a trusted advisor, streamline workflows, and facilitate leadership communications across Marketing, Sales, R&D, Supply Chain, Finance, and HR. The ideal candidate will have 10+ years as an Executive Assistant, with 5+ years supporting C-level

Qualifications

• >10 years of experience as an Executive Assistant, with 5+ years supporting C-level executives.

Responsibilities

• Manage and optimize the leader’s dynamic calendar across time zones.
• Coordinate travel schedules, reservations and expense reports for leadership team.
• Prepare agendas, minutes, and meeting notes; organize facilities.
• Trios with finance on budget process support.
• Track KPI reporting and assist with leadership operating rhythm.

Skills

Attention to detail

Executive calendar management

Discretion & judgment

Independent initiative

Budget awareness

Executive presence

Cross-functional collaboration

Strong communication

Calm under pressure

Education

Bachelor’s degree preferred

Associate degree required

Tools

SharePoint

Job description

Division Information

The Pet Care business unit of Spectrum Brands is based in St. Louis, Missouri with distribution, manufacturing and sales offices throughout the US and globe. Owners of dogs, cats, birds, small animals, fish and reptiles rely on our brands for exceptional value and trusted results. Our industry-leading brands include Tetra®, Instant Ocean®, Marineland®, 8-in-1®, Dingo®, FURminator®, Nature’s Miracle®, GloFish®, DreamBone® and SmartBones®.

Job Summary

As a trusted partner to business unit president, you’ll act as a gatekeeper, thought partner, and problem-solver—handling complex and confidential matters with discretion and sound judgment. The ideal candidate is proactive, highly organized, and comfortable working in a dynamic, fast-paced environment with minimal oversight. This role plays a critical role in driving leadership operating rhythm, aligning cross-functional needs, and ensuring effective execution of strategic engagements. The EA will act as a force multiplier for the President, enhancing efficiency, communication, and impact across the business unit

Primary Duties & Responsibilities

• Manage and optimize the leader’s dynamic calendar—balancing competing priorities, resolving scheduling conflicts, and protecting time for thought work.
• Manage and prioritize inbound requests from the team or external partners
• Organize annual calendar to ensure key meetings are known and accounted for

• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and compile meeting notes as required
• Manage travel schedules, reservations and expense reportsfor leadership team (domestic and international travel)

• Manage PO’s as needed to support business unit activities.Liase with finance department for budget process assistance and oversight
• Collect and compile statistical reporting for KPI’s
• Timekeeping support for attendance and vacation

• Event planning for both internal and external meetings

• Track progress on selected initiatives, identify roadblocks, and ensure timely execution

Operational Efficiency

• Optimize executive workflows by triaging issues, understanding priorities, and streamlining communications.
• Consolidate executive reports, board materials, and business reviews.
• Coordinate and lead internal operating rhythms such as leadership meetings, off-sites, and town halls.
• Support the hiring and onboarding process for new team members within the organization, ensuring a smooth and well-equipped start.

Cross-Functional Connection

• Serve as a liaison between the President and functional leaders (Marketing, Sales, R&D, Supply Chain, Finance, HR).
• Track and help drive progress on key initiatives, ensuring timely follow-ups, clear ownership, and aligned timelines.

Communications & Culture

• Draft internal communications and messaging on behalf of the President.
• Drive culture-building initiatives in partnership with HR and the leadership team.
• Facilitate Sales and Marketing communications and documentation through SharePoint management

• Act as a culture ambassador and valued member of the executive support team fostering a collaborative, high-performing, and inclusive environment. Partner closely with other Executive Assistants to share best practices, provide backup support, and uphold consistent standards across the organization.

Education and Experience Profile

• Bachelor’s Degree preferred and Associate Degree is required
• 10+ years of experience as an Executive Assistant, with at least 5 years supporting C-level executives. Extensive experience managing executive-level calendars, including across time zones and with international travel.

Required Skills

• Impeccable attention to detail, strong planner, exceptional written and verbal communication skills. Comfortable operating in structured environment with clear direction and oversight
• Ability to anticipate needs, take initiative, and problem-solve independently. High energy. Can mobilize to complete complex tasks.
• Initiative in evaluating and improving processes, systems, and operational workflows.
• A strong internal network-building capability and the ability to quickly learn and navigate organizational structures. Controls schedule and wields influence.
• Some financial acumen and budget experience
• High degree of discretion dealing with confidential information
• Must be able to work independently in an executive office environment, juggling many priorities against tight deadlines
• Trusted advisor mentality with executive presence.
• Resilient - calm under pressure

Work Environment

Working conditions are normal for an office environment.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job/classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Spectrum Brands is an Equal Employment Opportunity/Affirmative Action employer.

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