Executive Assistant

Millipore Corporation; St. Louis (MO); On-site; USD 48,000 - 73,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement contributions

Perquisites

Job summary

MilliporeSigma in St. Louis, MO seeks a highly organized Executive Assistant to support the VP, Head of Commercial Americas, Discovery Solutions and the Chief Commercial Officer, Discovery Solutions.

You will manage calendars, coordinate travel, and streamline communications to enable strategic priorities. Responsibilities include preparing documents, maintaining confidentiality, handling invoices, and supporting special projects in a fast-paced, global matrix environment.

Qualifications

• 5+ years of executive assistant experience.
• High School Diploma or GED.
• Bachelor's Degree preferred.
• Experience with ERP/Oracle/SAP/SFDC.

Responsibilities

• Manage and maintain executives' calendars, including scheduling meetings.
• Coordinate travel arrangements and prepare itineraries.
• Serve as primary contact between executives and stakeholders.
• Prepare, edit, and proofread correspondence and reports.
• Organize and prioritize emails and calls.

Skills

Calendar management

Executive support

Communication skills

Confidentiality

Education

High School Diploma or GED

Bachelor's Degree preferred

Tools

ERP (Oracle/SAP/SFDC)

Job description

Work Your Magic with us! Start your next chapter and join MilliporeSigma. Ready to explore, break barriers, and discover more? We know you've got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role: MilliporeSigma in St. Louis, MO is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the VP, Head of Commercial Americas, Discovery Solutions and the Chief Commercial Officer, Discovery Solutions. In this role you will be a trusted partner, managing complex schedules, coordinating communications, and streamlining operations to enable the executives to focus on strategic priorities.

Responsibilities

• Manage and maintain executives' calendars, including scheduling meetings and appointments.
• Coordinate travel arrangements and prepare detailed itineraries.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Organize and prioritize incoming communications, including emails and phone calls.
• Assist in the preparation and follow-up of meetings, including agenda creation and minutes.
• Process expense reports, invoices, and purchase orders, ensuring compliance with company policies and timely reimbursement.
• Administrative support in an office environment requiring understanding of company policies and programs.
• Handle confidential information with discretion and professionalism.
• Support special projects and perform other administrative tasks as needed.

Minimum Qualifications

• High School Diploma or GED.
• 5+ years of executive assistant experience.

Preferred Qualifications

• Bachelor's Degree in any discipline.
• 1+ years of experience in ERP, Oracle, SAP, or SFDC.

Discretion and confidentiality: handle sensitive information with integrity while maintaining confidentiality.

Proficiency in managing schedules, meeting deadlines and efficiently allocating time to various tasks.

Strong organizational skills.

Ability to manage multiple tasks, prioritize effectively, and maintain order in a fast-paced environment.

Excellent verbal and written communication skills for clear interaction with executives, team members, and external stakeholders.

Ability to work in a global, matrix environment.

Pay Range for this position: $35 - $53 / hour The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses.

Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites.

RSREMDWhat we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!