Executive Assistant

ADP, Inc.; Springdale (AR); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Unlimited paid time off after 90 Days

Paid holidays

Voluntary benefits- Life, Critical Ill

Hospital Indemnity, Short- and Long‑/

Remote work environment

Company and team events

Job summary

TRS Healthcare is seeking an experienced Executive Assistant to provide high-level support to our CEO, CFO, CRO and CGO. This fully remote position requires residing in Northwest Arkansas and frequent in-person meetings, events and executive activities as needed.

You will manage calendars, coordinate travel, plan leadership meetings and events, and handle confidential information with discretion. The role emphasizes proactive problem-solving, meticulous organization and flawless communication to

Qualifications

• 5+ years of Executive Assistant or senior-level administrative experience.
• Experience supporting C-suite or senior executive leaders; experience supporting multiple executives strongly preferred.
• Significant experience coordinating executive travel and complex itineraries
• Hands-on experience planning corporate events, leadership meetings, offsites or conferences
• Exceptional organizational skills, attention to detail and follow-through
• Strong calendar and meeting-management skills
• Excellent written and verbal communication skills
• Ability to capture meaningful meeting notes, decisions and action items
• Strong judgment, discretion and ability to maintain confidentiality
• Ability to anticipate needs, solve problems independently and take ownership
• Ability to successfully manage competing priorities and pivot quickly when plans change
• Proficiency with Microsoft Outlook, Teams, Word, Excel and PowerPoint
• Ability to travel as needed
• Must reside in Northwest Arkansas and be available for in-person meetings, events and Executive Team activities as needed

Responsibilities

• Provide high-level administrative support to the CEO, CFO, CRO and CGO
• Manage complex calendars, scheduling priorities and meeting coordination across multiple executives
• Coordinate frequent executive travel, including flights, hotels, transportation and detailed itineraries
• Plan and coordinate Executive Team meetings, leadership offsites, company events and other in-person gatherings
• Coordinate venues, catering, accommodations and other event logistics
• Prepare agendas, meeting materials, presentations and other supporting documents
• Attend key meetings, take detailed notes, document decisions and action items, and coordinate follow-up
• Manage last-minute travel and scheduling changes and proactively troubleshoot issues
• Organize and maintain Executive Team documents, meeting materials and other important information
• Coordinate expense reports and other executive administrative needs
• Communicate professionally with internal leaders, employees, vendors and external partners on behalf of executives
• Anticipate the needs of the Executive Team and proactively identify solutions
• Support special projects and other Executive Team priorities as needed

Skills

Executive support

Calendar management

Travel coordination

Event planning

Note taking

Confidentiality

Microsoft Outlook

Microsoft Teams

MS Word

MS Excel

MS PowerPoint

Communication

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Full Time Clerical Bentonville, AR, US

Salary Range: $50,000.00 To $70,000.00 Annually

Remote in Northwest Arkansas

TRS Healthcare is seeking an experienced Executive Assistant to provide high-level support to our CEO, CFO, CRO and CGO.

This is a remote position; however, the individual must reside in Northwest Arkansas and be available to attend and support in-person meetings, events and other Executive Team activities as needed.

We're looking for someone who thrives in a fast-paced environment, anticipates needs before they arise and can bring organization to a lot of moving pieces. Our Executive Team travels and meets in person frequently, so this role will be instrumental in coordinating travel, calendars, meetings, events and the details that keep our leaders organized and prepared.

This is more than calendar management. The Executive Assistant will serve as a trusted partner to our Executive Team and must be proactive, resourceful, highly organized and comfortable handling confidential and sensitive information.

What You’ll Do

• Provide high-level administrative support to the CEO, CFO, CRO and CGO
• Manage complex calendars, scheduling priorities and meeting coordination across multiple executives
• Coordinate frequent executive travel, including flights, hotels, transportation and detailed itineraries
• Plan and coordinate Executive Team meetings, leadership offsites, company events and other in-person gatherings
• Coordinate venues, catering, accommodations and other event logistics
• Prepare agendas, meeting materials, presentations and other supporting documents
• Attend key meetings, take detailed notes, document decisions and action items, and coordinate follow-up
• Manage last-minute travel and scheduling changes and proactively troubleshoot issues
• Organize and maintain Executive Team documents, meeting materials and other important information
• Coordinate expense reports and other executive administrative needs
• Communicate professionally with internal leaders, employees, vendors and external partners on behalf of executives
• Anticipate the needs of the Executive Team and proactively identify solutions
• Support special projects and other Executive Team priorities as needed

What We’re Looking For

• 5+ years of Executive Assistant or senior-level administrative experience
• Experience supporting C-suite or senior executive leaders; experience supporting multiple executives strongly preferred
• Significant experience coordinating executive travel and complex itineraries
• Hands‑on experience planning corporate events, leadership meetings, offsites or conferences
• Exceptional organizational skills, attention to detail and follow‑through
• Strong calendar and meeting‑management skills
• Excellent written and verbal communication skills
• Ability to capture meaningful meeting notes, decisions and action items
• Strong judgment, discretion and ability to maintain confidentiality
• Ability to anticipate needs, solve problems independently and take ownership
• Ability to successfully manage competing priorities and pivot quickly when plans change
• Proficiency with Microsoft Outlook, Teams, Word, Excel and PowerPoint
• Ability to travel as needed
• Must reside in Northwest Arkansas and be available for in‑person meetings, events and Executive Team activities as needed

TRS Healthcare offers a comprehensive benefits package designed to support our team members both personally and professionally, including:

• Medical, dental and vision insurance
• Unlimited paid time off after 90 Days of Employment
• Paid holidays
• Voluntary benefits- Life, Critical Illness, Hospital Indemnity, Short- and Long‑term disability
• Remote work environment
• Company and team events

This is a remote position; however, candidates must reside in Northwest Arkansas. Because this role directly supports our Executive Team, regular in-person availability is an important part of the position. The Executive Assistant will support local meetings, leadership events, offsites and other Executive Team activities as needed.

The position will also require travel based on Executive Team and company needs.

Who Will Thrive in This Role

You're someone who doesn't need to be told every next step. You notice what needs to happen, ask the right questions and take ownership of getting it done.

You can coordinate travel for multiple executives, organize an in-person leadership event, sit in a confidential meeting and capture the important takeaways, and then immediately pivot when plans change.

You're polished and professional, but also approachable. You know how to prioritize when several leaders need something at once, communicate clearly and keep track of the details without losing sight of the bigger picture.

Most importantly, you enjoy being the person behind the scenes who makes things happen.