Executive Assistant

SmartBear; Somerville (MA); Hybrid; USD 90,000 - 100,000; Full time

Job summary

SmartBear in Somerville, MA, seeks an Executive Assistant to provide high-trust administrative support to C-suite leaders, manage complex calendars, travel, and executive priorities. The role emphasizes proactive planning and seamless scheduling for board meetings and quarterly reviews.

You will collaborate with the EA team and business functions, handling confidential information with discretion while ensuring smooth onboarding and interview coordination as needed.

Qualifications

• 2–5 years of experience providing executive administrative support, including support for C-suite executives.
• High school diploma or GED required.
• Proficiency with Microsoft Office applications, particularly Outlook.
• Excellent organization, attention to detail, and ability to prioritize multiple time-sensitive requests with minimal oversight.
• Strong written and verbal communication, sound judgment, discretion with confidential information, and a collaborative, proactive approach.

Responsibilities

• Provide high-trust administrative support to C-suite executives, coordinating complex calendars, travel, and executive priorities.
• Play a key role in ensuring seamless executive, board, and quarterly business review meetings through proactive planning and follow-through.
• Collaborate across the executive assistant team and business functions while handling sensitive information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication

Education

High school diploma or GED

Tools

Outlook

Job description

Somerville, Massachusetts, United States

SmartBear delivers application integrity for modern tech stacks, ensuring continuous, measurable assurance that software just works as intended with governance to operate at AI speed and scale. SmartBear offers deep test automation, API lifecycle management, and observability capabilities. With integrations across the SDLC, it sets a new quality standard for application delivery teams.

SmartBear is trusted by developers, testers, and software engineers across 32,000 organizations, including 75% of the largest financial institutions and industry leaders such as Adobe, JetBlue, and Microsoft. SmartBear’s open source tools are downloaded more than 100 million times a month and have earned over 30,000 GitHub stars from the developer community. With its best-loved brands, including Swagger, TestComplete, Reflect, QMetry, Zephyr, and more, SmartBear meets customers where they are to make our technology-driven world a better place. Learn more at www.smartbear.com , or follow us on LinkedIn , X , and Reddit .

At SmartBear, you will be part of a dynamic team solving one of the most critical challenges facing modern businesses: ensuring the integrity of software in an AI-driven world. Whether you are working directly with customers, driving go to market strategies, supporting operations, building products, or enabling teams, your contributions help shape the future of software quality for organizations worldwide. Join us in our mission.

Executive Assistant

• Provide high-trust administrative support to C-suite executives, coordinating complex calendars, travel, and executive priorities.
• Play a key role in ensuring seamless executive, board, and quarterly business review meetings through proactive planning and follow-through.
• Collaborate across the executive assistant team and business functions while handling sensitive information with discretion.

About the Role

As an Executive Assistant you will:

• Manage complex calendars and day-to-day scheduling for executive leadership team members, board meetings, quarterly business reviews, and executive team meetings.
• Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation, and process expenses accurately and promptly through Concur.
• Prepare meeting agendas and documents, and oversee meeting logistics including room bookings, catering, technology, setup, and event coordination.
• Welcome and coordinate confidential executive-level candidates during onsite interviews, ensuring a professional and discreet experience.
• Respond to selected administrative requests from executive leadership direct reports, prioritizing competing needs and communicating progress and completion.
• Support onboarding for new C-suite executives, anticipating needs, coordinating logistics, and partnering with internal stakeholders to ensure a smooth transition.

We are looking for you if you have:

• 2–5 years of experience providing executive administrative support, including support for C-suite executives.
• High school diploma or GED required.
• Proficiency with Microsoft Office applications, particularly Outlook, and experience managing complex scheduling and communications.
• Excellent organization, attention to detail, and ability to prioritize multiple time-sensitive requests with minimal oversight.
• Strong written and verbal communication, sound judgment, discretion with confidential information, and a collaborative, proactive approach.

Why you should join the SmartBear crew:

• You can grow your career at every level.
• We invest in your success as well as the spaces where our teams come together to work, collaborate, and have fun.
• We love celebrating our SmartBears; we even encourage our crew to take their birthdays off.
• We are guided by a People and Culture organization - an important distinction for us. We think about our team holistically – the whole person.
• We celebrate our differences in experiences, viewpoints, and identities because we know it leads to better outcomes.

Did you know?

• Our main goal at SmartBear is to make our technology-driven world a better place.
• SmartBear is committed to ethical corporate practices and social responsibility, promoting good in all the communities we serve.
• SmartBear is headquartered in Somerville, MA with offices across the world including Galway Ireland, Bath, UK, Wroclaw, Poland and Bangalore, India.
• We’ve won major industry (product and company) awards including SD Times, DeveloperWeek's Devies Award, the AI Breakthrough Award, and BuiltIn Best Places to Work.

SmartBear is committed to creating an inclusive workplace for employees where all individuals are treated with respect and dignity. We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs. We do not discriminate on the basis of race, color, religion, sex, national origin, age, gender, disability, veteran status, sexual orientation, or any other protected status under applicable laws. We are dedicated to fostering a workplace that reflects a diversity of thought and experience as well as our values of being smart, open, driven, accountable, and curious.

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At SmartBear, we believe transparency in pay is part of how we build trust—with our employees, candidates, and community. Our compensation philosophy is grounded in market competitiveness, internal equity, and rewarding impact.

We encourage candidates to view compensation as part of their total rewards experience at SmartBear. This includes performance-based bonuses for eligible roles, a generous benefits package that supports employees’ health and well-being, and promotes work-life balance through flexible time off and hybrid work options. You can build your career at SmartBear through professional development opportunities, and an inclusive, collaborative culture where everyone can thrive.

Your SmartBear total rewards compensation package includes base salary and may also include a performance bonus plan. The base salary range for this role is listed below . Actual compensation is determined based on several factors, including relevant experience, skills, internal equity, and geographic location.

Estimated Base Salary Range

$90,000 - $100,000 USD

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