Executive Assistant

Gensler; Seattle, Washington, New York (WA, District of Columbia, NY); On-site; USD 85,000 - 110,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen Executive Assistant, der strategische Unterstützung für einen preisgekrönten Architekten bietet. Diese spannende Rolle erfordert außergewöhnliche Kommunikationsfähigkeiten und komplexe Koordinationsfähigkeiten. Sie werden in einem dynamischen Umfeld arbeiten, in dem Sie bedeutende Beziehungen aufbauen und die Unterstützung für Führungskräfte optimieren können. Wenn Sie leidenschaftlich daran interessiert sind, großartige Erfahrungen zu schaffen und herausragende Unterstützung zu bieten, ist dies die perfekte Gelegenheit für Sie.

Benefits

Umfassende Leistungen

Berufliche Entwicklungsmöglichkeiten

Vibrante Bürokultur

Qualifications

• 8+ Jahre Erfahrung in der Unterstützung von Führungskräften in einem Unternehmensumfeld.
• Fähigkeit zur Antizipation von Bedürfnissen und logistischem Denken.

Responsibilities

• Verwalten und Organisieren des komplexen Kalenders und der E-Mail-Postfächer des Executives.
• Planen und Koordinieren von Reisevorbereitungen.

Skills

Kommunikationsfähigkeiten

Komplexe Koordination

Multitasking

Aufmerksamkeit für Details

Emotional Intelligence

Strategisches Denken

Tools

Microsoft Office

InDesign

Illustrator

Photoshop

Job description

Your Role

Gensler's Northwest Region is looking for an Executive Assistant to provide strategic high-touch anticipatory support to an executive who is an award-winning architect and community leader in the greater Seattle area.

This is an exciting opportunity for an administrative professional to leverage their exceptional communications skills and complex coordination abilities to elevate the executive support function. You will build a meaningful partnership with this executive, working in a fast-paced environment that offers growth and rewarding relationships within the firm and community. This is an in-person position in the downtown Seattle office.

What You Will Do

• Manage and organize the executive's highly complex, demanding calendar and email inbox; act as a deputy of time, fielding requests and providing recommendations based on business priorities.
• Keep the executive well-informed to facilitate decision-making; handle confidential matters with discretion.
• Build and maintain client data and relationships; stay updated on relevant client information with attention to detail.
• Prioritize and manage multiple projects, following through in a timely manner.
• Proactively monitor the need for follow-up meetings and initiate planning.
• Prepare meeting agendas and decks; attend meetings to capture, distribute, and track next steps.
• Compile and submit timesheets, expense reports, and reconcile credit card statements monthly.
• Address miscellaneous tasks and look for process improvements.
• Plan and coordinate travel arrangements.
• Provide in-office support, including catering and AV assistance.

Your Qualifications

• 8+ years of experience supporting executive leaders in a corporate environment; experience in architecture, design, or real estate industries is a plus.
• Passion for creating great experiences and providing outstanding support.
• Emotional intelligence and professionalism with senior leadership.
• Strategic thinking and clarity in communication.
• Ability to anticipate needs and think logistics for efficiency.
• Adaptability, good judgment, and discretion.
• Strong multitasking and attention to detail.
• Proficiency in Microsoft Office; familiarity with InDesign, Illustrator, or Photoshop is ideal.

Application Process

Please submit your cover letter and resume in PDF format.

Note: The estimated salary range is $85,000 to $110,000 plus bonuses and benefits, contingent on experience.

Life at Gensler

We value a balanced and healthy life, offering comprehensive benefits, professional development opportunities, and a vibrant office culture reflecting our diverse interests.