Executive Assistant

Confidential; Santa Monica (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

Leading Media Conglomerate in Santa Monica is seeking an accomplished Executive Assistant to partner directly with its Global CEO in a fast-paced, high-profile environment. You will safeguard the CEO’s time, coordinate complex calendars and travel, and act as a trusted advisor on strategic priorities.

The role requires a strategic thinker with 10+ years of senior‑level support, exceptional organizational and communication skills, and a discreet, professional approach to confidential matters.

Qualifications

• 10+ years of executive support to a CEO or senior C-suite executive.
• Background supporting senior leadership within a large, complex, global organization.
• Demonstrated expertise in complex calendar management and end-to-end travel coordination.
• Proven experience planning and executing corporate events, board meetings, executive engagements, and high-level stakeholder meetings.
• Strong business acumen and the ability to function as a proactive, solutions-oriented strategic partner to senior leadership.
• Advanced proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word, with strong technical aptitude and adaptability to new systems.
• Exceptional written and verbal communication skills, executive presence, and impeccable attention to detail.
• Outstanding organizational and project management capabilities, with the ability to manage competing priorities.
• Exceptional judgment, discretion, and professionalism when handling confidential information and sensitive business matters.
• A proactive, resourceful, and highly collaborative approach, with the ability to work independently and confidently at the executive level.
• Bachelor's degree preferred.
• Flexibility and availability to support a global executive across time zones, including outside standard business hours when business needs require.

Responsibilities

• Executive Calendar Management: Oversee a highly complex and evolving executive calendar, strategically prioritizing commitments, optimizing the CEO’s time, and ensuring alignment with key business objectives.
• Domestic and International Travel: Lead end-to-end coordination of domestic and international travel, including air travel, accommodations, ground transportation, detailed itineraries, and complex logistics, ensuring a seamless experience from departure through return.
• Strategic Executive Partnership: Serve as a trusted partner and advisor to the CEO on day-to-day priorities, proactively anticipating needs, identifying potential challenges, and driving effective follow-through on critical business initiatives.
• Executive Communications and Gatekeeping: Manage executive communications, incoming requests, and access to the CEO with exceptional discretion, professionalism, and sound judgment.
• Senior Stakeholder Engagement: Build and maintain strong relationships with senior executives, board members, high-profile clients, business partners, and key stakeholders, serving as a professional representative of the CEO and the organization.
• Corporate Event Planning: Lead the planning and execution of executive meetings, board meetings, corporate events, conferences, and high-level client engagements, overseeing logistics, scheduling, coordination, and on-site requirements as needed.
• Meeting and Presentation Coordination: Organize executive briefings, conference calls, presentations, and leadership meetings, ensuring materials, participants, and logistical details are prepared to the highest standard.
• Cross-Functional Collaboration: Partner with internal teams and key departments to facilitate communication, coordinate priorities, track deliverables, and ensure timely execution of important business commitments.
• Proactive Problem-Solving: Anticipate challenges, navigate last-minute changes, and resolve complex scheduling and logistical issues with composure, agility, and a solutions-oriented mindset.
• Confidentiality and Discretion: Manage sensitive business information, executive matters, and confidential communications with the highest level of integrity and professionalism.
• Operational Excellence: Drive efficiency across the CEO’s office by maintaining strong organizational processes, managing follow-up items, and ensuring day-to-day operations run seamlessly.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Stakeholder management

Microsoft Office

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Executive Assistant to Global CEO | Leading Media Conglomerate

A premier global media conglomerate is seeking an accomplished Executive Assistant to partner directly with its Global CEO in a high-profile, fast-paced, and dynamic business environment. This is an exceptional opportunity for a highly capable executive support professional to play a pivotal role in supporting senior leadership, facilitating critical business priorities, and ensuring the seamless operation of the CEO’s office.

The ideal candidate is a strategic thinker and trusted partner who combines exceptional organizational skills, business acumen, and sound judgment with the ability to anticipate needs, navigate complex priorities, and deliver results at the highest level. This individual will play an integral role in optimizing the CEO’s time, coordinating global travel and executive engagements, and building strong relationships with senior leaders and key stakeholders across the organization.

What You'll Do

• Executive Calendar Management: Oversee a highly complex and evolving executive calendar, strategically prioritizing commitments, optimizing the CEO’s time, and ensuring alignment with key business objectives.
• Domestic and International Travel: Lead end-to-end coordination of domestic and international travel, including air travel, accommodations, ground transportation, detailed itineraries, and complex logistics, ensuring a seamless experience from departure through return.
• Strategic Executive Partnership: Serve as a trusted partner and advisor to the CEO on day-to-day priorities, proactively anticipating needs, identifying potential challenges, and driving effective follow-through on critical business initiatives.
• Executive Communications and Gatekeeping: Manage executive communications, incoming requests, and access to the CEO with exceptional discretion, professionalism, and sound judgment.
• Senior Stakeholder Engagement: Build and maintain strong relationships with senior executives, board members, high-profile clients, business partners, and key stakeholders, serving as a professional representative of the CEO and the organization.
• Corporate Event Planning: Lead the planning and execution of executive meetings, board meetings, corporate events, conferences, and high-level client engagements, overseeing logistics, scheduling, coordination, and on-site requirements as needed.
• Meeting and Presentation Coordination: Organize executive briefings, conference calls, presentations, and leadership meetings, ensuring materials, participants, and logistical details are prepared to the highest standard.
• Cross-Functional Collaboration: Partner with internal teams and key departments to facilitate communication, coordinate priorities, track deliverables, and ensure timely execution of important business commitments.
• Proactive Problem-Solving: Anticipate challenges, navigate last-minute changes, and resolve complex scheduling and logistical issues with composure, agility, and a solutions-oriented mindset.
• Confidentiality and Discretion: Manage sensitive business information, executive matters, and confidential communications with the highest level of integrity and professionalism.
• Operational Excellence: Drive efficiency across the CEO’s office by maintaining strong organizational processes, managing follow-up items, and ensuring day-to-day operations run seamlessly.

What We're Looking For

• 10+ years of experience providing sophisticated executive support to a CEO or senior C-suite executive.
• Background supporting senior leadership within a large, complex, global organization
• Demonstrated expertise in complex calendar management and end-to‑to‑end domestic and international travel coordination.
• Proven experience planning and executing corporate events, board meetings, executive engagements, and high‑level stakeholder meetings.
• Strong business acumen and the ability to function as a proactive, solutions‑oriented strategic partner to senior leadership.
• Advanced proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word, with strong technical aptitude and adaptability to new systems.
• Exceptional written and verbal communication skills, executive presence, and impeccable attention to detail.
• Outstanding organizational and project management capabilities, with the ability to manage competing priorities and respond decisively in a rapidly changing environment.
• Exceptional judgment, discretion, and professionalism when handling confidential information and sensitive business matters.
• A proactive, resourceful, and highly collaborative approach, with the ability to work independently and confidently at the executive level.
• Bachelor's degree preferred.
• Flexibility and availability to support a global executive across time zones, including outside standard business hours when business needs require.