Executive Assistant

Sage; San Jose (CA); Hybrid; USD 62,000 - 72,000; Full time

Benefits offered by this job

Competitive bonuses

Health, dental, vision coverage

401(k) retirement match

32 days PTO (22 personal, 10 holidays)

Parental leave 18 weeks

Work Away Program

Sage Foundation volunteering

Tuition reimbursement

Wellness rewards

Job summary

Sage is seeking an Executive Assistant to provide dedicated support to three VP-level Product & Engineering leaders in a hybrid San Jose setting. The role demands proactive calendar management, travel planning, and discreet handling of sensitive information across U.S. time zones.

In this position, you will coordinate complex schedules, prepare materials, and align stakeholders across teams while leveraging AI tools to boost efficiency. Sage offers competitive bonuses and comprehensive benefits.

Qualifications

• 4+ years of executive support experience supporting 2–3 senior executives (VP/SVP/EVP) in a global tech company.
• Strong calendar management, prioritization, and scheduling judgment across multiple time zones.
• Excellent written and verbal communication with senior leaders and cross-functional stakeholders.
• Experience coordinating meetings, travel, expenses, materials, events, and offsites.

Responsibilities

• Provide high-level dedicated support to 3 VP-level Product & Engineering leaders.
• Manage complex calendars and anticipate needs across time zones.
• Coordinate meetings, travel, expenses, and executive materials.
• Draft and manage executive communications with clarity and timeliness.
• Support leadership meetings, offsites, and customer engagements.
• Track action items and follow-ups to keep leaders organized.

Skills

Executive support

Calendar management

Communication

Cross-functional collaboration

Travel coordination

Discretion

Adaptability

Tools

Microsoft Outlook

Teams

PowerPoint

Excel

AI tools (ChatGPT, Copilot)

Job description

We're looking for an Executive Assistant to provide high-level dedicated support to three VP-level Product & Engineering leaders. As a trusted business partner, you’ll play an important role in helping them stay organized, prepared, and focused on their priorities. You’ll anticipate needs, proactively manage complex calendars, resolve competing demands, and build strong relationships across teams to keep things moving.

You’ll bring sound judgment, discretion, adaptability, and a proactive approach to navigating shifting priorities in a global software business. You’ll also bring structure to shifting priorities, coordinate across multiple time zones, and take initiative to resolve challenges before they become obstacles. Your ability to think ahead, learn quickly, and operate independently will be essential to helping these leaders work effectively.

Location Requirement: Hybrid - 3 days per week from our San Jose office (Riverpark Towers - 300 Park Avenue)

Who is Sage and Why Join?

• Use your executive support skills in a role where proactive planning, trusted relationships, strong judgment, and operational follow-through are highly valued.
• Join a large collaborative global community of Executive Assistants at Sage, where peer support, shared best practices, and helping each other succeed are part of how the team works.
• Grow your career within a stable, global SaaS company guided by our mantra “we do the right thing” and values: Human, Bold, Trust, and Simplify, all employees are benefited with 40 paid volunteer hours per year to give back to our local communities
• Competitive salaries + annual bonuses and comprehensive benefits

Minimum Qualifications

• At least 4 years of demonstrated Executive Assistant experience supporting 2-3 senior executives at the same time, VP, SVP or EVP leaders within a global tech company.
• Experience providing high-level support to at least 2 executives at the same time, with strong calendar management, prioritization, and scheduling judgment.
• Strong organization, time management, attention to detail, and follow-through across competing priorities.
• Excellent written and verbal communication skills, with the ability to work confidently and professionally with senior leaders and cross-functional stakeholders.
• Experience coordinating meetings, travel, expenses, executive materials, team events, offsites, or customer-facing engagements.
• Strong working knowledge of Microsoft Outlook, Teams, PowerPoint, Excel, travel and expense tools, meeting management tools, and AI tools such as ChatGPT, Microsoft Copilot or similar.
• Ability to flex working hours occasionally to support leaders, meetings, travel, and business priorities across U.S. time zones.
• Ability to build relationships quickly, anticipate needs, solve problems, and bring a calm, service-oriented approach to executive support.
• High level of discretion, professionalism, adaptability, and sound judgment when handling sensitive information and shifting priorities.
• Ability to travel once per quarter to provide support at team offsites.
• Manage complex calendars for 3 VP-level Product & Engineering Executives, including prioritizing meeting requests, resolving scheduling conflicts, and protecting time for the highest-priority work.
• Coordinate internal and external meetings, including agendas, materials, logistics, follow-ups, and action items.
• Plan and coordinate domestic and international travel, including itineraries, logistics, expense reporting, and last-minute changes when needed.
• Draft and manage executive communications, ensuring messages are clear, timely, and appropriate for the audience.
• Track action items, follow-up requests, and key administrative details to help leaders stay organized and prepared.
• Support leadership meetings, offsites, team events, customer meetings, and executive-level engagements.
• Manage expenses, purchase orders, documentation, trackers, and administrative processes with accuracy and attention to detail.
• Serve as a trusted point of contact across stakeholders, helping route requests, answer questions, and keep communication moving.
• Use technology and AI tools to improve organization, automate routine administrative tasks where appropriate, and increase executive support efficiency.
• Continuously look for ways to improve executive support processes, communication flow, and team organization.

Benefits?

• Competitive annual bonuses
• Comprehensive health, dental, and vision coverage
• 401(k) retirement match (100% matching up to 4%)
• 32 days paid time off (22 personal days & 10 national holidays)
• 18 weeks of paid parental leave (offered 1 year after the start date)
• Work Away Program: Opportunity to work & play for 10 weeks from another country (Sage-approved list)
• Sage Foundation: 5 days paid yearly to volunteer
• $5,250 tuition reimbursement per calendar year starting 6 months after the hire date
• Sage Wellness Rewards Program ($600 wellness credit and $360 fitness reimbursement annually)

Compensation offered will be determined by factors such as location, level, job-related knowledge, and experience. For this role, in the location listed, the target salary range for new hires is $45.00 to $52.00 per hour. In addition to base salary, employees will participate in a bonus plan (10%) based on company and individual performance.

#LI-CH1

Product Delivery

United States

San Jose

Hybrid

Working at Sage means you’re supporting millions of small and mid-sized businesses globally with technology to work smarter and move faster. We build software that reduces busywork so customers can spend less time on admin and more time building their business.

Our colleagues are high-performers who prioritize growth, make bold choices, and focus and galvanize to get things done. They work on meaningful, market-shaping initiatives that stretch their skills, sharpen their craft, and create real customer impact.

Explore our culture and benefits: sage.com/careers/working-at-sage

We celebrate individuality and welcome you to join us if you embrace all backgrounds, identities, beliefs, and ways of working. If you need support applying, contact [e-mail] .

Executive Assistant

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Equal Employment Opportunity (EEO)

Sage is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Sage will be based on merit, qualifications, and abilities. Sage does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, protected disability, veteran status, sexual orientation, gender identity, genetic information, or any other characteristic protected by applicable law.