Executive Assistant

Frontline Source Group; San Francisco (CA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Frontline Source Group is seeking an Executive Assistant to provide direct, high-level support to the CEO of a software development company with 20+ years in business. This 10–12 month contract positions you at the center of executive operations, ensuring smooth day-to-day and strategic workflow.

You will manage the CEO's calendar, prep materials, coordinate meetings, and handle confidential information with absolute discretion.

Qualifications

• 5+ years of high-level executive support experience.
• Experience directly supporting a CEO, C-suite, or senior executive leader.
• Ability to manage a complex, frequently changing executive calendar with prioritization and conflict resolution.
• Excellent written and verbal communication with strong executive presence.

Responsibilities

• Provide direct, high-level support to the CEO.
• Coordinate meetings, prep materials, and support meeting follow-up.
• Manage confidential and sensitive information with absolute discretion.
• Drive organization, prioritization, and follow-through to keep the CEO’s day running smoothly.

Skills

Executive calendar management

Direct CEO support

Discretion and confidentiality

Professional communication

Meeting prep and follow-up

Travel coordination

Independent work

Prioritization and organization

Job description

Executive Assistant to the CEO (10-12 Month Contract)

High Impact, Executive-Level Support Overview

Our client—an established software development company that’s been in business for over 20 years—is seeking a highly experienced Executive Assistant to provide direct, high-level support to the CEO. This is a 10–12 month contract opportunity for a polished, proactive professional who thrives in a fast-paced, high-expectation environment and handles sensitive information with absolute discretion. You’ll be at the center of executive operations—driving organization, prioritization, and follow-through to keep the CEO’s day running smoothly and strategically.

Required Skills

• Several years of high-level Executive Assistant experience


• Prior experience directly supporting a CEO, C-suite executive, or senior executive leader


• Proven ability to manage a complex, frequently changing executive calendar, including prioritizing requests and resolving conflicts


• Strong organizational, time-management, and multi-tasking skills with exceptional attention to detail


• Excellent written and verbal communication skills; highly professional with strong executive presence


• Demonstrated ability to handle confidential and sensitive information with discretion


• Proactive mindset with the ability to anticipate needs, track commitments, and drive follow-up items to completion


• Sound judgment, problem-solving ability, and comfort working independently with limited supervision


• Ability to coordinate meetings, prep materials, and support meeting follow-up


• Ability to create and refine executive-level documents (correspondence, presentations, reports, and meeting materials)

Nice to Have Skills

• Experience coordinating domestic and/or international travel arrangements


• Background supporting special projects and cross-functional executive priorities


• Strong career stability and a consistent professional track record

Preferred Education and Experience

Preferred: Several years of executive-level administrative support experience, specifically in direct support of a CEO or senior executive leadership

Other Requirements

• Must be able to commit to a 10–12 month contract assignment


• Must be able to begin in September


• Comfortable working in a fast-paced, high-expectation executive environment


• eligibility to participate in a comprehensive benefit plan


• Paid Time Off (accrual basis)


• weekly direct deposit