Executive Assistant

HomeRise (formerly Community Housing Partnership); San Francisco (CA); On-site; USD 100,000; Full time

Job summary

A leading nonprofit organization is seeking a dedicated Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and attention to detail. Responsibilities include managing schedules, preparing documents, and facilitating communication. The role offers a comprehensive benefits package and opportunities for professional development.

Benefits

100% employer paid employee healthcare options

403(b) retirement investment opportunity with employer match

Paid training and annual education benefit

Sabbatical leave after 5 years of service

14 paid holidays with one floating day for your birthday

Qualifications

• 5+ years of experience as an executive assistant supporting C-Level executives.
• Advanced proficiency in Microsoft Office required.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Prepare documents and presentations for the executive team.
• Coordinate travel arrangements efficiently.

Skills

Communication

Organizational Skills

Attention to Detail

Flexibility

Education

Bachelor's degree

Tools

Microsoft Office

Job description

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JOB DESCRIPTION

C-LEVEL EXECUTIVE ASSISTANT

Starting Salary: $100.00 Annually

WHO WE ARE

HomeRise believes that home has the power to stabilize a person’s life. Built on a simple but powerful idea called supportive housing, we provide people experiencing homelessness with a place to call home combined with support services, like mental health services and job training, so they can rise and transform their lives. We organize our residents and supporters to advocate for local and state policies, like affordable housing, to help people still on the streets or at risk of homelessness. Together, we're building a new future for our neighborhoods and the city we love.

BENEFITS

HomeRise provides an excellent comprehensive benefits package including: 100% employer paid employee healthcare options (Kaiser or Sutter), dental, vision, life & disability insurance; FSA childcare, medical and commuter benefits options; 403(b) retirement investment opportunity with employer match; Employee Assistance Program; paid training, annual education benefit with paid time for professional development. We also include PTO (2 weeks accrued for the first 12 months and 3 weeks accrual from 13-36 months of continuous service); 14 paid holidays with one floating day for your birthday, and of course, sick time accrual. Other advantages working for us are the Employee Referral Program, our HERO Award recognizing outstanding performance in the line of duty, sabbatical leave after 5 years of service, and a 45-minute paid lunch period per shift.

POSITION OVERVIEW

The role of Executive Assistant involves providing high-level administrative support to the CEO and members of the Board of Directors. Reporting directly to the CEO, the Executive Assistant functions in a one-on-one working relationship, serving as a key liaison to the board and leadership teams. This position entails organizing executive outreach, managing external relations efforts, and overseeing special projects. The ideal candidate thrives in a fast-paced nonprofit environment, possesses strong judgment, pays attention to detail, effective communication skills, and excels in administrative and organizational tasks while maintaining balance among multiple competing priorities.

ESSENTIAL FUNCTIONS

• Calendar Management: Maintain a daily schedule of meetings and events for the CEO, demonstrating meticulous scheduling, contact management, and meeting coordination.
• Document Preparation: Generate Word, Excel, PowerPoint presentations, agendas, reports, and other documents supporting organizational goals.
• Travel Coordination: Arrange travel and accommodations efficiently.
• Adaptability: Thrive in a high-paced environment, undertaking added duties as assigned by executives.
• Correspondence: Draft internal announcements, board meeting agendas, and communication for organizations the executive is involved with.
• Contact Management: Manage the Executive's contacts effectively.
• Presentation Support: Assist in preparing and managing presentations and decks.
• Communication Responsiveness: Respond promptly to emails, texts, and phone calls, even outside normal business hours.
• Guest Welcoming: Welcome the Executive’s guests in person or via phone, answering or directing queries.
• Confidentiality: Handle C-Level matters with discretion, confidentiality, and good judgment.
• Company Representation: Represent the company and the Executive positively through excellent follow-through skills and sound judgment.
• Time Management: Conserve the Executive's time by proactively reading, researching, collecting, and analyzing information.
• Ad Hoc Projects: Complete ad hoc projects
• Calendar Organization: Organize complex calendars and schedules, resolving any scheduling issues.

Qualifications

• Bachelor's degree required.
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

POSITION DETAILS

• Status: Full-Time / Exempt
• Schedule: Generally, Monday through Friday, 9 am - 5 pm
• Reports to: Chief Executive Officer

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit at their desk for long period, use hands to finger for computer keyboard input, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk up and down stairs, climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Mobility to use standard office equipment, including a computer, vision to read printed materials, and a computer screen, and hearing and speech to communicate in person and over the telephone.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. There are no unusual environmental conditions. Typically, the noise level in the work environment is moderately noisy.

EQUAL OPPORTUNITY EMPLOYER

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. HomeRise is an Equal Opportunity Employer without regard to people formerly experiencing homelessness, race, color, creed, gender, gender expression, gender identity, religion, marital status, registered domestic partner status, sex (includes pregnancy, childbirth, breast feeding, and related medical conditions), sexual orientation, age, veteran status, national origin or ancestry, political affiliation, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws. HomeRise hiring policies require a background check for all applicants working directly with at-risk populations.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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