Executive Assistant

Stage; San Francisco (CA); On-site; USD 65,000 - 120,000; Full time

Job summary

Stage is seeking an experienced Executive Assistant in San Francisco, California. This role requires a proactive individual with strong organizational skills, excellent written communication abilities, and over eight years of relevant experience.

The position offers a competitive salary range of $65,000 to $120,000 per year based on qualifications and experience. Responsibilities include complex calendar management, logistics for travel, and liaising with various stakeholders while maintaining confidentiality.

Qualifications

• Eight plus years’ experience as an Executive Assistant.
• Financial industry knowledge highly desirable.
• Advanced computer skills using Microsoft Office Suite.

Responsibilities

• Manage executives' calendars and anticipate scheduling conflicts.
• Handle planning logistics for domestic and international trips.
• Compose and finalize correspondence including email and documents.

Skills

Time management

Excellent written communication

Organizational skills

Critical thinking

Proactive anticipation of needs

Education

College degree

Tools

Microsoft Office Suite

Job description

Skills and Attributes

• Ability to manage highly sensitive, confidential information with complete discretion
• Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time‑sensitive
• Excellent written communication and research skills
• Extensive experience managing complex and fluid calendars
• Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
• Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles (high integrity, apolitical, non‑arrogant, commitment to excellence, treating others with respect)

Communication and Information Management

• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
• Compose, draft, proof, edit, and finalize correspondence including email and other documents

Planning

• Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in a timely manner ensuring accuracy and submit in accordance with Firm policy
• Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Liaison and Teamwork

• Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR’s culture and values statements
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business and consistently uphold such confidences, using this information only in the course of performing your job for KKR
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked

Ideal Experience or Qualifications

• Eight plus years’ experience as an Executive Assistant; college degree
• Financial industry knowledge highly desirable
• Excellent writing, editing, and verbal communication skills
• Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
• Research savvy with extensive experience using online resources
• Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing KKR in professional manner
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
• Superior time management skills; critical thinker with strong attention to detail

Salary range: $65,000 - $120,000 USD per year (actual salary may vary based on several factors).

KKR is an equal opportunity employer. Individuals seeking employment are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other category protected by applicable law.

Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. This notice applies only to applicants and employees who work or will work in Massachusetts, in accordance with applicable state law.