Executive Assistant

Cssmerge; San Francisco (CA); On-site; USD 63,000 - 73,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Health Savings Account (HSA)

Flexible Spending Accounts (Healthcare

Time Off policies

Job summary

Atoms is seeking an organized Executive Assistant to support our leadership team in San Francisco. You will manage calendars, coordinate travel, draft communications, and help with meeting logistics.

The role requires proactive prioritization, discretion with sensitive information, and strong written and verbal communication. You will work closely with internal teams and external partners.

Qualifications

• Highly organized and proactive, able to anticipate needs and manage multiple priorities.
• Strong communication and judgment, with confidence interacting with internal and external stakeholders.
• Flexible and adaptable, comfortable with changing priorities and a fast-paced environment.
• High ownership and discretion, trustworthy with sensitive information and able to operate independently.
• High sense of urgency: moving quickly, handling last-minute changes, solving problems without constant direction.

Responsibilities

• Arrange meetings, schedule appointments, and organize travel arrangements.
• Manage and maintain executive calendars, prioritizing appointments and sensitive matters.
• Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications for executives.
• Organize and manage team meetings, including scheduling, reminders, and catering coordination.
• Build and maintain positive relationships with team members, clients, and external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Email drafting

Meeting logistics

Job description

Who we are

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

What you’ll do

Responsible for managing executive calendars, arranging meetings and travel, and preparing communications. Supports team coordination, meeting logistics, and stakeholder interactions while maintaining positive relationships internally and externally.

You will

• Arrange meetings, schedule appointments, and organize travel arrangements
• Manage and maintain executive calendars, prioritizing appointments and sensitive matters
• Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on behalf of executives
• Organize and manage team meetings, including scheduling, reminders, and catering coordination
• Build and maintain positive relationships with team members, clients, and external stakeholders

What we’re looking for

• Highly organized and proactive, able to anticipate needs and manage multiple priorities.
• Strong communication and judgment, with confidence interacting with internal and external stakeholders.
• Flexible and adaptable, comfortable with changing priorities and a fast-paced environment.
• High ownership and discretion, trustworthy with sensitive information and able to operate independently.
• High sense of urgency: Comfortable moving quickly, handling last-minute changes, and solving problems without needing constant direction.

Why join us

At Atoms, you’ll work on one of the defining challenges of our time—bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team—so we invest in both, creating an environment where you can do your best work and grow.

What else you need to know

This role is based in our San Franciscooffice. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.

$45.67 - $52.88 per hour.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Benefits Summary

• Medical, dental, and vision insurance (multiple plans, incl. HSA options)
• Company-paid life and disability insurance (short- and long-term)
• Voluntary insurance: accident, critical illness, hospital indemnity
• Optional supplemental life insurance for self, spouse, and children
• Pet insurance discount (Fetch)
• 401(k)
• Health Savings Account (HSA)
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Time Off policies
  • Paid Vacation Time (1h for every 26h worked)
  • 8 paid holidays per year
  • Paid sick time
  • Paid Bereavement leave
  • Paid Parental Leave.

Benefits are subject to change at the company's discretion.
Atoms accepts applications on an ongoing basis.